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DRAFT 6.10.2024 Meeting Minutes

DRAFT

TOWN BOARD Meeting Minutes

Marion Court Room

Monday, June 10, 2024

 

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, June 10, 2024 at the Marion Court Room.

Supervisor Johnson called the meeting to order at 6:30pm and asked the Clerk of the Board to give a roll call.

 

PRESENT:         Summer Johnson, Supervisor

Michael Cramer, Councilman

Julie Herman, Councilwoman

Ronald Lonneville, Councilman

Margi Taber, Councilwoman

 

ABSENT:

 

OTHERS IN ATTENDANCE:  10 citizens were in attendance.

 

Supervisor Johnson asked everyone to stand and give the Pledge of Allegiance.

 

Public Hearing:

      6:30pm Appropriation from Town Hall – Tabled on a motion from Councilwoman Herman, Seconded by Councilman Cramer and approved with all ayes.

                              6:30pm –  Tax Cap Levy Override –   This public hearing opened at 6:33pm with the Clerk of the Board reading the legal notice.  Supervisor Johnson asked three times if anyone had questions or concerns, with no one coming forward, the public hearing was closed at  6:35pm on a motion from Councilman Lonneville, seconded by Councilman Cramer and approved with all ayes.

 

Discussion:

  1. Comp Plan- Possible Grant Opportunities with MBR Group
  2. Citizen Preparedness Training being offered
  3. Updates on the Hiring/Interview Policy
  4. JCAP Grant
  5. Literacy Program
  6. Acknowledging the Marion Central School FFA Club
  7. Historian Posting
  8. Spanish Club
  9. Parks and Recreation Advisory Board

 

Correspondence:  None

Citizens Comments: 3 Residents asked to speak and were given 3 minutes each to do so.

 

Committees Reports were given:   

                                                              Chair                                   Co-Chair

Deputy Supervisor                                  Michael Cramer

Town Clerk                                               Julie Herman                             Summer Johnson

Water, Sewer                                           Ronald Lonneville                    Margi Taber

Public Safety                                            Summer Johnson

Judicial                                                      Margi Taber                              Julie Herman

Library                                                       Margi Taber

Parks, Recreation                                    Margi Taber                              Summer Johnson

Assessor                                                    Ronald Lonneville

Historian                                                   Julie Herman                             Ronald Lonneville

Zoning, Planning                                      Michael Cramer                       Summer Johnson

Highway                                                    Summer Johnson                     Ronald Lonneville

Drainage                                                    Julie Herman

Cemetery                                                  Michael Cramer                       Julie Herman

Code Enforcement Officer                     Ronald Lonneville                    Michael Cramer

 

Reports:

  1. Town Clerk
  2. Supervisor
  3. Money Market
  4. Operating Statement
  5. Trial Balance
  6. Assessor
  7. Code Officer
  8. Library
  9. Dog Control
  10. Justice
  11. Bonafede
  12. Bender
  13. Planning/Zoning Board

9.Sheriff / Emergency Management

 

Resolutions:

  1. Approve Meeting Minutes for May 13th and May 28th, 2024
  2. File all correspondence for June 10th, 2024 meeting
  3. Authorization to Accept the 2024 JCAP Grant Totaling $28,342.95 and to Amend Town Budget
  4. Authorize subsidiary Transfers
  5. Authorizing the Town to sponsor the Summer Literacy Program
  6. Approving the hiring of 6 Summer Rec Counselors and 1 Fill-In Counselor
  7. Authorize the Increase of Rate of Pay for Library Employees and to Amend Town Budget
  8. Parks & Rec Advisory Board for the Town of Marion, NY
  9. Prepayment of Claims
  10. Adopt #2-2024 Local Law Entitled “Real Property Tax Levy Limit”
  11. Payment of Claims

 

 

 

Resolution #6012024 Accept Town Board Meeting Minutes May 13th and 28th

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves May 13th and 28th Town Board meeting minutes.

Resolution #6022024 Receive and File all Correspondence/Reports for June 10th, 2024

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for June 10th, 2024.

 

 

 

Resolution #6032024 Authorization to Accept the 2024 JCAP Grant Totaling $28,342.95 and to Amend Town Budget

On a motion by Councilman Cramer and seconded by Councilwoman Taber

ADOPTED:       Ayes: 5

Nays: 0

Long Roll:

Councilman Cramer –  Aye

Councilwoman Herman – Aye

Councilman Lonneville  – Aye

Councilwoman Taber – Aye

Supervisor Johnson – Aye

The following resolution was approved.

 

BE IT RESOLVED, that the Marion Town Board accepts the 2024 JCAP Grant for a total of $28,342.95 and amend the 2024 town budget

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Barb Griffith and the Principal Account Clerk.

 

Resolution #6042024 Authorize Subsidiary Transfers

 

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes the following subsidiary transfers:

Account # Description Debit Credit
10104.01.000.001 Website/Social Media             281.52
11104.01.000.014 Magistrate Dues                50.00
12204.01.000.013 Forms                10.70
14104.01.000003 Advertising                14.27
16204.01.000.018 Phone             218.88
51324.01.000.004 Misc             149.93
73101.01.000.083 Recreation Director         1,000.00
73101.01.000.192 Dbaseball Supervisor                   0.05
75102.01.000.000 Equipment                12.80
80101.01.000.011 Supplies             194.30
80102.01.000.029 Software WLB                41.00
80104.01.000.015 Publications                69.15
88101.01.000.255 Lawncare Mowing             240.00
88104.01.000.004 Misc         1,371.56
88104.01.000.250 Personal Services         1,269.18
88104.01.000.251 Personal Services             846.12
88104.01.000.252 Personal Services             307.68
88104.01.000.253 Personal Services         1,269.18
88104.01.000.254 Personal Services         1,269.18
88104.01.000.255 Personal Services         5,658.25
51104.03.000.003 Advertising                37.04
51124.03.000.123 Pipe/Culverts         1,608.76
51401.03.000.115 Personal Services         5,999.37
       
10104.01.000.003 Advertising               14.27                        –  
11104.01.000.013 Forms               50.00                        –  
12201.01.000.203 Deputy Supervisor            281.52                        –  
12204.01.000.012 Equipment Repair               10.70                        –  
16204.01.000.051 Internet            218.88                        –  
51104.03.000.060 Uniforms               37.04                        –  
51121.03.000.115 Personal Services       5,999.37                        –  
51124.03.000.129 Wedging/Aprons       1,608.76                        –  
51324.01.000.042 Building Repairs            149.93                        –  
73101.01.000.256 Recreation Grant       1,000.00                        –  
73104.01.000.004 Misc                  0.05                        –  
75104.01.000.004 Misc               12.80                        –  
80101.01.000.016 Seminars/Education            194.30                        –  
80101.01.000.016 Seminars/Education               41.00                        –  
80104.01.000.016 Seminars/Education               69.15                        –  
88101.01.000.250 Personal Services       1,269.18                        –  
88101.01.000.251 Personal Services            846.12                        –  
88101.01.000.252 Personal Services            307.68                        –  
88101.01.000.253 Personal Services       1,269.18                        –  
88101.01.000.254 Personal Services       1,269.18                        –  
88101.01.000.255 Personal Services       5,658.25                        –  
88102.01.000.004 Misc       1,371.56                        –  
88104.01.000.255 Personal Services            240.00                        –  
       21,918.92    21,918.92

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #6052024 Authorizing the Town to sponsor the Summer Literacy Program

 

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

BE IT RESOLVED, the Marion Town Board authorizes the sponsorship of the Summer Literacy Program, which will take place every other Friday from 4pm to 7pm during the Farmer’s market; and

BE IT ALSO RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #6062024 Authorization to Accept the Hiring of 6 Summer Recreation Counselors and 1 Fill-In Counselor

On a motion by Councilwoman Herman and seconded by Councilwoman Taber

ADOPTED:       Ayes: 5

Nays: 0

Long Roll:

Councilman Cramer –  Aye

Councilwoman Herman – Aye

Councilman Lonneville  – Aye

Councilwoman Taber – Aye

Supervisor Johnson – Aye

The following resolution was approved.

 

BE IT RESOLVED, that the Marion Town Board authorizes the following individuals for 2024 for the Summer Recreation Camp Program Counselor Position for $15/hour to be appropriated from account 73101.01.000.256 SUMMER REC GRANT,

 

Lydia McKay

Grace Colburn

Isabella Keyser

Aidan Rittenhouse

Ava Schubert

Emma Kelley

And Brianna Chauncy as a fill-in/floater for vacation days or missed days; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all of the individuals listed above and the Principal Account Clerk.

Resolution #6072024 Authorize the Increase of Rate of Pay for Library Employees and to Amend Town Budget

 

On a motion by Councilman Lonneville and seconded by Councilman Cramer

ADOPTED:       Ayes: 5

Nays: 0

Long Roll:

Councilman Cramer –  Aye

Councilwoman Herman – Aye

Councilman Lonneville  – Aye

Councilwoman Taber – Aye

Supervisor Johnson – Aye

The following resolution was approved.

 

WHEREAS, the Marion Public Library trustees acknowledges the library manager’s discovery of a miscommunication with the budget officer regarding 2024 pay rates for 4 library employees ; and

 

BE IT RESOLVED, the Marion Town Board authorizes the increase in pay rates as follows:

Employee Name                        Account #                        Increase/hrly               Budget Increase/Decrease

Josie Alexander                             74101.05.000.152     $.25                     Increase $145.00

Cheryl Blue                                     74104.05.000.151     $.75                     Increase $722.00

Linda Booth                                    74104.05.000.146     $.75                     Decrease $1170.00

Holly Haskins-Fehr                    74104.05.000.242     $.25                     Increase $156.00

BE IT FURTHER RESOLVED, that the four library employees will receive retroactive pay to January 1, 2024; and

Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Tracy Whitney and the Principal Account Clerk

 

Resolution #6082024 Establishment of Parks & Recreation Advisory Board

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board accepts the creation and establishment a Parks & Recreation Advisory Board which shall act in accordance with and subject to the provisions, duties, and limitations of this Resolution as follows,

The governing Advisory Board shall be known as the “Parks & Recreation Advisory Board of the Town of Marion” hereinafter referred to as the “Board.”

  1. The Board shall consist of a minimum of 5 but not more than 9 people who shall be residents of the Town of Marion. They shall be appointed by the Town Board for a term of four years. All vacancies which may occur shall be filled by the Marion Town Board.
  2. A member’s term expires upon the expiration of five years on the Board or when such person no longer is a resident of the Town of Marion.

BE IT RESOLVED, that the following guidelines are set forth for the Parks & Recreation Advisory Board:

(1) The Recreation Advisory Board serves at the pleasure of the Town Board in an advisory capacity. The Board shall have authority to create, direct, or dissolve the Parks & Recreation Advisory Board as needed.

(2) The Town Board makes the final determination of which persons sit on the Parks & Recreation Advisory Board. The Advisory Board may submit names for consideration, but at no time do they have the power to appoint, fill a vacancy or replace a member without the written consent of the Town Board.

(3) All members of the Parks and Recreation Advisory Board shall serve in a volunteer capacity.

(4) All members of the Parks and Recreation Advisory Board shall be residents of Marion, NY.

(5) No member of the Parks and Recreation Advisory Board shall attempt to negotiate on behalf of the Town of Marion with any outside agency or individuals regarding any matter before the Board or the Parks and Recreation Advisory Board without prior approval from the Town Board.

(6) The Parks & Recreation Advisory Board shall determine and establish meetings as necessary in order to make recommendations to the Town Board.

(7) The Parks & Recreation Advisory Board shall report to the Town Board.

(8) The Parks & Recreation Advisory Board is an advisory body to the Town Board in the matter of parks & recreation facilities, activities, staff structure, and any other topic related to parks & recreation in Marion as tasked by the Town Board.

 

(9) As an Advisory Board appointed by the Town Board, the Recreation Advisory Board is considered part of the Town of Marion official body. As such, all meetings of the Parks & Recreation Advisory Board are subject to Open Meeting laws, and therefore are open to the public at all times.

The Town Board of the Town of Marion expressly reserves to itself all powers not specifically granted to the Advisory Board.  Such powers include but are not limited to the following:

  1. The power to make adjustments to and approve the budget of the recreation and parks department.
  2. The power to lease, purchase or otherwise acquire additional real property for use as parks.
  3. The power to approve rules and regulations for the operation and conduct of recreational facilities and programs.
  4. The power to appoint Board Members taking into consideration the recommendation of the Advisory Board.
  5. The power to employ a Director and to assign employees to the Director. The Town Board may assign employees of the Parks & Recreation Department to other Departments as may be deemed necessary.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #6092024 Prepayment of Claims

On a motion by Councilman Cramer and seconded by Councilwoman Herman

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

 

Abstract                 

General                                                      $1,733.95     Voucher# 18445, 18446, 18448,18449, 18457, 18465, 18466, 18468-18470, 18476, 18479, 18491

Highway                                                        $

Library                                                               $181.11  Voucher # 18446, 18465, 18479

Sewer                                                             $2,105.03  Voucher # 18446,18447,18465,18470,18479, 18491

Street Lighting                                               $1,513.85 Voucher # 18446, 18479

Trust & Agency                                              $

Total                                                              $5,533.94

 

Resolution #6102024 Adopt #2-2024 Local Law Entitled “Real Property Tax Levy Limit”

 

On a motion by Councilwoman Herman and seconded by Councilman Lonneville

ADOPTED:       Ayes: 5

Nays: 0

Long Roll:

Councilman Cramer –  Aye

Councilwoman Herman – Aye

Councilman Lonneville  – Aye

Councilwoman Taber – Aye

Supervisor Johnson – Aye

The following resolution was approved.

 

BE IT RESOLVED that the Marion Town Board Adopts Local Law #2-2024 “Real Property Tax Levy Limit”:

 

Section 1.  Legislative Intent

It is the intent of this Local Law to override the limit on the amount of real property taxes that may be levied by the Town of Marion pursuant to General Municipal Law §3-c, and to allow the Town of Marion to adopt a budget for the fiscal year 2025 that requires a real property tax levy more than the “tax levy limit” as defined by General Municipal Law §3-c.

 

Section 2. Authority

This Local Law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the town board to override the tax levy limit by the adoption of a local law approved by the vote of sixty percent (60%) of the town board.

 

Section 3. Tax Levy Limit Override

The Town Board of the Town of Marion, County of Wayne, is hereby authorized to adopt a budget for the fiscal year 2025 that requires a real property levy more than the amount otherwise proscribed in General Municipal Law, §3-c.

 

Section 4. Severability

If any clause, sentence, paragraph, subdivision, or part of this Local Law or the application thereof to any person firm or corporation, or circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person,  individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered.

 

Section 5. Effective Date. This Local Law shall take effect immediately upon filing with the Secretary of State.

 

Resolution #6112024 Payment of Claims

On a motion by Councilwoman Herman and seconded by Councilman Lonneville

ADOPTED:       Ayes: 5 Cramer, Lonneville, Taber, Johnson, Herman

Nays: 0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                 

General                                                      $11,656.46     Voucher# 18434-18437, 18439-18444, 18450-18456, 18458, 18459, 18467,18471-18472, 18477-18478, 18486, 18488-18490, 18493-18498, 18506-18509

Highway                                                        $9,314.86  Voucher# 18492, 18499-18505, 18482-18485, 18487-18489

Library                                                               $1,998.63  Voucher #18488 & 18489

Sewer                                                             $1,848.21  Voucher #18473-18475, 18488 & 18489

Street Lighting

NW Quadrant Phase I                               $7,718.75  Voucher # 18460

NE Quadrant Phase I                                 $2,412.50  Voucher #18460

NW Quadrant Phase II                              $12,540.63  Voucher #18460

NW Quadrant Phase III                            $8,345.00  Voucher # 18460

EXT #2 To Water                                            $6,063.75  Voucher # 18461

NE Quadrant Phase II                               $10,518.75  Voucher # 18462

EXT#1 to NE #1                                             $8,837.50  Voucher # 18463

SE Water District                                          $13,809.37  Voucher # 18464

Trust & Agency                                              $1,768.66        Voucher #18438, 18480, 18481, 18489

Total                                                              $96,833.07

 

Additional Citizen Comments  – None

 

 

With no further business, on a motion by Councilman Cramer and seconded by Councilman Lonneville, Supervisor Johnson closed the meeting at 8:20pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, June 24, 2024 @ 6:30pm

Meeting/Workshop:             Monday, July 08, 2024 @ 6:30pm

_____________________________________________

Heidi M. Levan, Clerk of the Board