DRAFT

AGENDA

Monday February 10^th, 2025

6:30 PM Call to Order

Roll Call

Pledge of Allegiance

The Marion Town Board will allow anyone who would like to speak for 3 minutes each with a maximum of 15 minutes of the meeting devoted to citizens’ comments. There will be time allocated at both the beginning and the end of the meeting.

Acknowledgments:

Marion American Legion

Discussion:

Crossing Light at North Main intersection(Presented by J. Herman)
Water Discussion – Eddy Ridge Rd (Presented by H. Levan)
Facebook (Presented by M. Cramer)
Keys (Presented by H. Levan)
Court Room – Back Door (Presented by M. Cramer)
Court Room – Window (Presented by M. Cramer)
Broadband Coverage (Presented by S. Johnson)
RFP Updated Process (Presented by S. Johnson)
Part-Time Maintenance Job Posting/Description (Presented by S. Johnson)
Bicentennial Updates – Committee Sign-Ups (Presented by S. Johnson)
A/C Library – When can it be done? (Presented by H. Levan)
Livestreaming (Presented by M. Taber)
Reports(Presented by M. Taber)
Compensation Plan (Presented by M. Taber)
Website (H.Levan)

Citizen Comments:

Committees: Chair Co-Chair

Deputy Supervisor Michael Cramer

Town Clerk Julie Herman Summer Johnson

Water, Sewer Ronald Lonneville Margi Taber

Public Safety Summer Johnson

Judicial Margi Taber Julie Herman

Library Margi Taber

Parks, Recreation Margi Taber Summer Johnson

Assessor Ronald Lonneville

Historian Julie Herman

Zoning, Planning Michael Cramer Summer Johnson

Highway Summer Johnson Ronald Lonneville

Drainage Julie Herman Michael Cramer

Cemetery Michael Cramer Julie Herman

Code Enforcement Officer Ronald Lonneville

Reports:

Town Clerk
Supervisor
Money Market
Operating Statement
Trial Balance
Marion Fire District
Assessor (Unavailable)
Code Officer
WCWSA
Dog Control (Unavailable)
Justice
Bonafede (Unavailable)
Bender (Unavailable)
Planning/Zoning Board
Sheriff
Cemetery (N/A)
Library
Parks & Rec Advisory

Resolutions:

Accept Town Board Meetings Minutes for January 6^th, 13^th and 27^th, 2025
Audit of 2024 Town Clerk Books
Authorize Highway Superintendent to Attend Advocacy Day 2025, in Albany, New York
Authorize Highway Superintendent to Attend 2025 School for Highway Superintendents
Authorize Highway Superintendent to Attend the 96^th Annual New York State Association of Town Superintendents of Highway Conference
Appoint Bicentennial Committee Members
Authorize Town of Marion to Purchase Supplies for Jennie’s House, Town Museum
Authorization to Award $500.00 to the Marion Senior Club for Services in Senior Recreational and Social Environments
Payment of Claims
Authorize Agreement to Spend Town Highway Funds

Resolution #1 Accept Town Board Meetings Minutes for January 6^th, 13^th and 27^th, 2025

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board accepts the January 6^th, 13^th and 27^th, 2025 Town Board meeting minutes.

Resolution #2 Audit of 2024 Town Clerk Books

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the following departments of the Town of Marion on Monday, February 10^th, 2025:

Marion Town Clerk

Park Rentals

Water Receiving Clerk

Sewer Receiving Clerk

Cemetery Clerk

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and all Department Heads.

Resolution #3 Authorize Highway Superintendent to Attend Advocacy Day 2025, in Albany, New York

Presented by: Moved by: Seconded by:

WHEREAS, the Advocacy Day Grass Roots Campaign 2025 will be conducted at the Albany Hilton Hotel in Albany, New York on March 4^th and 5^th, 2025; and

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend above mentioned Advocacy Day Grass Roots Campaign 2025; and

THEREFORE BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion and be appropriated from Account #50104.01.000.016 at a cost not to exceed the budgeted amount; and

AND BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a passed copy of this resolution to Timothy Boerman, Highway Superintendent and Principal the Account Clerk.

Resolution #4 Authorize Highway Superintendent to Attend 2025 School for Highway Superintendents

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board Authorizes Highway Superintendent to attend 2025 School for Highway Superintendents.

WHEREAS, the 80^th Annual School for Highway Superintendents will be conducted at Ithaca College in Ithaca, New York on June 2-4, 2025.

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend above mentioned School for Highway Superintendents; and

THEREFORE BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion and be appropriated from Account #A50104.01.000.016 at a cost not to exceed the budgeted amount.

AND BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a passed copy of this resolution to Timothy Boerman, Highway Superintendent and the Account Clerk.

Resolution #5 Authorize Highway Superintendent to Attend the 96^th Annual New York State Association of Town Superintendents of Highway Conference

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board authorizes Timothy A. Boerman, Highway Superintendent, to attend the 96^th Annual New York State Association of Town Superintendents of Highways Conference to be conducted at the Holiday Valley Resort, Ellicottville, New York, on Tuesday, September 23, 2025 through Friday, September 26, 2025; and

BE IT RESOLVED, that expenses incurred for registration, travel, lodging and meals be paid by the Town of Marion from Account #50104.01.000.016 at a cost not to exceed budgeted amount; and

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy A. Boerman, Highway Superintendent and the Principal Account Clerk.

Resolution #6 Appoint Bicentennial Committee Members

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board appoints the following individuals to the Marion Bicentennial Committee;

John Lonneville

Theresa Kuhn

Nancy Spinning

John Cornell

Heidi Levan

Gina Southcott

Patti Holdraker

Mike Cramer, Town Board Liaison

Jennifer Hunter, Town Historian

BE IT RESOLVED, the committee must approve a Chair and Secretary for the committee; and

The committee must provide meeting minutes and a quarterly report once formed and;

The committee must meet at least once a quarter and may use any town facility to hold their meetings; and

The committee is considered an “arm” of local government, and therefore must practice in an “open” meeting (Open Meeting Law) with advanced notice for meeting dates; and

The formed committee must by law adhere to all State and Local laws, including the Town of Marion’s procurement policy when making purchases; and

The Town of Marion Historian is responsible for signing all related spending request, keep records of spending and create any necessary vouchers; and

The Town Board reserves the right to make final funding determinations over the procurement policy threshold; and

The Town Board reserves the authority to modify, alter or update these rules and restrictions at any time, and or dissolve the committee, if determined necessary, throughout the term herein; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and all Bicentennial Committee Members.

Resolution #7 Authorize Town of Marion to Purchase Supplies for Jennie’s House, Town Museum

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board authorizes the Town of Marion to purchase paper towels, soap and toilet paper for Jennie’s House, Town of Marion museum; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #8 Authorization to Award $500.00 to the Marion Senior Club for Services in Senior Recreational and Social Environments

Presented by: Moved by: Seconded by:

BE IT RESOLVED, that the Marion Town Board authorizes the Town of Marion to award $500.00 to the Marion Senior Club for services in senior recreational and social environments. The 2025 budgeted amount of $500.00 shall be from account 75504.01.000.099 in a one-time payment; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #9 Payment of Claims

Presented by: Moved by: Seconded by:

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract

General $8,769.33

Highway $26,080.20

Library $2,357.27

Sewer $5,240.66

Street Lighting $432.07

Fire District $242,853.00

Arbor Rd Water $1,902.10

NE Quadrant II $10,554.00

Trust & Agency $1782.84

Total $299,971.57

Resolution #10 Authorize Agreement to Spend Town Highway Funds

Presented by: Moved by: Seconded by:

WHEREAS, Timothy Boerman, Highway Superintendent, has prepared an agreement to spend Town Highway Funds for 2025 as attached; now

BE IT RESOLVED, that the Marion Town Board accepts and approves said agreement and authorizes all members of the Town Board and Town Highway Superintendent to sign said agreement in duplicate and forward to the County Superintendent of Highway for his signature; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent and the Principal Account Clerk.

Additional Citizen Comments:

2.10.2025 Town Board Agenda – DRAFT