DRAFT – Subject to change
AGENDA
Monday July 22, 2024
6:30 PM Call to Order
Roll Call
Pledge of Allegiance
The Marion Town Board will allow anyone who would like to speak for 3 minutes each with a maximum of 15 minutes of the meeting devoted to citizens’ comments. There will be time allocated at both the beginning and the end of the meeting.
Public Hearing
Reserve Town Hall/Meeting Room – 6:30pm
Discussion:
- Park path area (citizen asking if they can use the area)
- DOH Park Lodge Kitchen permit
- JCAP (Judicial) grant bids
- P&R Advisory Board
- Street parking (Tammi Stanton- Dog grooming)
- Service Animals
- Broadband Internet for Marion
Correspondences
Court Audit
Citizen Comments:
Resolutions:
- Amend Resolution #7062024 Authorize Hiring MEO Full Time Employee at the Marion Highway Department
- Award Contract to Shores Electric to Install Electric for New Court Clerk Office
- Award Contract to Shores Electric to Install a 100-amp 30 Space Panel Box in the Basement of the Court Room
- Award Contract to High Expectations & Landscaping LLC to Complete the Demolition and the Construction to Expand the Court Clerk Office
- Award Contract to High Expectations & Landscaping LLC to Finish and Tape Drywall for the Expansion of the Court Clerk Office
- Professional Services Allocation for the Repair the Lift at the Museum
- Authorize Appropriation from Town Hall Reserve to Replace the Entry Door to the Court Inside and Out and the Entry Door to the Town Hall
- Authorize the Supervisor to Sign the Assurance Agreement with USDA – Under Title VI, Civil Rights Act of 1964
- Authorize the Supervisor to Sign the – Equal Opportunity Agreement with USDA
- Payment of Claims
Resolution #1 Amend Resolution #7062024 Authorize Hiring MEO Full Time Employee at the Marion Highway Department
Presented by: Moved by: Seconded by:
WHEREAS, Timothy Boerman, Highway Superintendent for the Town of Marion has recommended hiring a MEO full time employee; now
BE IT RESOLVED that the Marion Town Board accepts said recommendation and authorizes hiring Michael Wickett, 5001 Route 21, Marion, NY 14505 effective July 9, 2024, at remuneration of $25.66/hour – should be $24.31/hour or 90% of the lowest paid highway employee, probationary period of one year, after one year of service rate of pay will be $27.82/hour; and
BE IT RESOLVED that Michael Wickett currently has his CDL permit; and
BE IT FURTHER RESOLVED that Michael Wickett will take his road test and obtain his CDL license no later than October 1, 2024; and
BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Heath Smith, Highway Superintendent, and the Principal Account Clerk.
Resolution #2 Award Contract to Shores Electric to Install Electric for New Court Clerk Office
Presented by: Moved by: Seconded by:
WHEREAS, the Town of Marion sent out an RFP to obtain bids to expand the Court Clerk office; and
WHEREAS, the Town of Marion received 2 bids for the electrical work; and
BE IT RESOLVED, that the Marion Town Board awards the contract to Shores Electric to complete all aspects of the electrical work according to the RFP for an amount not to exceed $6,580 to be paid in part by the JCAP Grant for an amount of $1,250 and also the NYSERDA Grant in the amount of $4,480 to be paid out of account # 16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Shores Electric and the Principal Account Clerk
Resolution #3 Award Contract to Shores Electric to Install a 100-amp 30 Space Panel Box in the Basement of the Court Room
Presented by: Moved by: Seconded by:
WHEREAS, the Town of Marion sent out an RFP to obtain bids to install a 100-amp 30 space panel box in the basement of the Court Room; and
WHEREAS, the Town of Marion received 1 bid for the installation; and
BE IT RESOLVED, that the Marion Town Board awards the contract to Shores Electric to install a 100-amp 30 space panel box in the basement of the Court Room $2,100 to be paid by the NYSERDA Grant to be paid out of account # 16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Shores Electric and the Principal Account Clerk.
Resolution #4 Award Contract to High Expectations & Landscaping LLC to Complete the Demolition and the Construction to Expand the Court Clerk Office
Presented by: Moved by: Seconded by:
WHEREAS, the Town of Marion sent out an RFP to obtain bids to expand the Court Clerk office; and
WHEREAS, the Town of Marion received 1 bid for the Demolition and Construction to expand the Court Clerk office; and
BE IT RESOLVED, that the Marion Town Board awards the contract to High Expectations & Landscaping LLC to complete the demolition and construction to expand the Court Clerk Office not to exceed $10,653 to be paid by the JCAP Grant to be paid out of account
#16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to High Expectations & Landscaping LLC and the Principal Account Clerk.
Resolution #5 Award Contract to High Expectations & Landscaping LLC to Finish and Tape Drywall for the Expansion of the Court Clerk Office
Presented by: Moved by: Seconded by:
WHEREAS, the Town of Marion sent out an RFP to obtain bids to expand the Court Clerk office; and
WHEREAS, the Town of Marion received 1 bid to finish and tape drywall for the expansion of the Court Clerk office; and
BE IT RESOLVED, that the Marion Town Board awards the contract to High Expectations & Landscaping LLC to finish and tape drywall for the expansion of the Court Clerk office not to exceed $1,085 to be paid by the JCAP Grant, to be paid out of account #16204.01.000.042; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to High Expectations & Landscaping LLC and the Principal Account Clerk.
Resolution #6 Professional Services Allocation for the Repair the Lift at the Museum
Presented by: Moved by: Seconded by:
WHEREAS, the Marion Town Board is looking to repair the lift at the Museum and;
WHEREAS, according to the Town of Marion Procurement Policy Guideline 6: Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances:
- c) Sole source situations; and
WHEREAS, the lift at the Museum is only serviced by ACCESS Elevator; and
WHEREAS, the Marion Town Board approves the lift repair not to exceed $1208.20 to be expensed out of 75204.01.000.042; and
BE IT RESOLVED, the Marion Town Board approves the following subsidiary transfers;
To:
75204.01.000.042 Building Repairs:
From:
75101.01.000.042 Personal Services $871.00
75104.01.000.004 Miscellaneous $137.20
75104.01.000.028 Office Supplies $200.00
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.
Resolution #7 Authorize Appropriation from Town Hall Reserve to Replace the Entry Door to the Court Inside and Out and the Entry Door to the Town Hall
Presented by: Moved by: Seconded by:
WHEREAS, the Marion Town Board duly held a public hearing for the appropriation of Town Hall Reserve funds to help with the cost to replace the entry door to the court inside and out and the entry door to the Town Hall; and
WHEREAS, an RFP was sent to 6 contractors in January 2024; and
WHEREAS, the Town of Marion received 3 bids; and
WHEREAS, the Town of Marion received a grant in the amount of $6,566.88 from the Justice Court Assistance Program to help cover the costs to replace the 3 doors; and
BE IT RESOLVED, that the Marion Town Board authorizes the appropriation from 230.01 in an amount not to exceed $11,099.12 to replace the three doors; and
WHEREAS, the Marion Town Board awards the bid to 24 Hour Door National, Inc. with a total amount not to exceed $17,666.00 to be expensed as follows:
BE IT RESOLVED, that the Marion Town Board amends the 2024 budget as follows:
Reserve Funds
Account # Description Debit Credit
16204.01.000.042 Replace 3 Doors $11,099.12
230.01 $11,099.12
JCAP Grant Money
Account # Description Debit Credit
16204.01.000.042 Replace 3 Doors $ 6,566.88
BE IT FURTHER RESOLVED, the Town Board directs the Clerk of the Board to give a copy of this resolution to the 24 Hour Door National, Inc. and the Principal Account Clerk
Resolution #8 Authorize the Supervisor to Sign the Assurance Agreement with USDA – Under Title VI, Civil Rights Act of 1964
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes the supervisor to sign Assurance Agreement with USDA – Under Title VI, Civil Rights Act of 1964; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the USDA and the Principal Account Clerk.
Resolution #9 Authorize the Supervisor to Sign the – Equal Opportunity Agreement with USDA
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes the supervisor to sign the Equal Opportunity Agreement with USDA; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the USDA and the Principal Account Clerk.
Resolution #10 Payment of Claims
Presented by: Moved by: Seconded by:
WHEREAS, the Marion Town Board has received and audited the following claims: now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.
Abstract
General $48,096.32
Highway $4,580.05
Library $226.17
Sewer $2,071.65
Street Lighting $3,343.73
Trust & Agency $390.45
Total $58,708.37
Additional Citizen Comments: