TENTATIVE (Subject to change)
AGENDA
Monday, November 10, 2025
6:30 PM Call to Order
Roll Call
Pledge of Allegiance
The Marion Town Board will allow anyone who would like to speak for 3 minutes each with a maximum of 15 minutes of the meeting devoted to citizens’ comments. There will be time allocated at both the beginning and the end of the meeting.
Presentation: MRB Group, Town of Marion Sewer Decommission
Acknowledgements:
Correspondence: WCWSA Proposed Water Rate & Charges for 2026
Discussion:
- Update to Town Procurement Policy
- Seal Coating of Parking Lots
- Cemetery Lawn Mowing Staff
- Town Hall 2nd Floor Renovations
- Light in Parking Lot by Museum
Citizen Comments:
Committees: Chair Co-Chair
Deputy Supervisor Michael Cramer
Town Clerk Julie Herman Summer Johnson
Water, Sewer Ronald Lonneville Margi Taber
Public Safety Summer Johnson
Judicial Margi Taber Julie Herman
Library Margi Taber
Parks, Recreation Margi Taber Summer Johnson
Assessor Ronald Lonneville
Historian Julie Herman
Zoning, Planning Michael Cramer Summer Johnson
Highway Summer Johnson Ronald Lonneville
Drainage Julie Herman Michael Cramer
Cemetery Michael Cramer Julie Herman
Code Enforcement Officer Ronald Lonneville
Reports:
- Town Clerk –
- Monthly October 2025
- Dog Report – October 2025
- Supervisor
- Money Market – October 2025
- Operating Statement – As of 11/6/2025
- Trial Balance – October 2025
- Assessor – October 2025
- Code Officer – October 2025
- Cemetery – October 2025
- Justice
- Bonafede – October 2025
- Bender – October 2025
- Dog Control Officer – October 2025
- Planning/Zoning Board – October 2025
- Library – October 21, 2025
- Parks & Rec Advisory – N/A
- Bicentennial Minutes – N/A
- WCWSA – N/A
- Wayne County 911 – N/A
- Marion Fire District – September 9, 2025
- Town & County Tax Collection Report – N/A
- Historian Report – N/A
Resolutions:
- Accept Town Board Meeting Minutes for September 8th, 22nd & 30th , 2025
- Approval of Updated Town Procurement Policy
- Amend Resolution # 1003-2025 Outdoor Bathroom Door at Town Park
- Authorization for Supervisor to Sign Wayne County Humane Society Agreement
- Award Proposal for Sealing of Parking Lots
- Payment of Claims
Resolution #1 Accept Town Board Meetings Minutes for October 6th, 14th, 20th and 27th 2025
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board accepts the October 6th, 14th, 20th and 27th , 2025 Town Board meeting minutes.
Resolution #2 Amend Resolution #5072022 Town Procurement Policy
Presented by: Moved by: Seconded by:
WHEREAS, the Town Board of the Town of Marion, NY recognizes the importance of compliance with New York State General Municipal Law §103 and §104-b, and;
WHEREAS, proper documentation of procurement supports transparency, accountability, and the efficient use of public funds, and;
WHEREAS, the Town Board wishes to establish a clear and consistent process for documenting procurement for all purchases exceeding the thresholds outlined in the Town Procurement Policy,
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Marion, NY hereby adopts the attached Procurement Documentation Checklist to be used for all purchases requiring Board approval and amend the Town of Marion procurement policy dated 12/12/2011 guideline 3; and
BE IT FURTHER RESOLVED, that:
- All department heads or staff submitting purchases for Board approval shall attach the required documentation to the agenda packet.
- Board members shall review the documentation prior to voting on any purchase.
- This checklist shall be incorporated into the Town’s Procurement Policy and retained for audit purposes.
- The Town Clerk shall maintain a copy of this resolution and checklist in the official records.
Town of Marion Checklist
| Purchase Amount | Procurement Requirement | Documentation Required | Department Head Initials |
| $0 – $999 | No quotes required | Optional: vendor invoice or purchase request | ______ |
| $1,000 – $3,499 | Minimum 3 quotes | Attach documentation of 3 vendor quotes (verbal or written) | ______ |
| $3,500 – $19,999 | Written RFP / Written Quotes | Minimum 2 written RFPs or quotes, copy of approved resolution; attach documents | ______ |
| $20,000+ (Goods/Commodities) | Formal Competitive Bid or approved State/Cooperative Contract | Copy of bid results, RFP, contract award, copy of approved resolution or justification memo with contract # | ______ |
| $35,000+ (Public Works / Services) | Formal Competitive Bid or allowable professional services exemption | Copy of bid results, RFP, contract award, copy of approved resolution or professional services justification memo; attach supporting documentation | ______ |
Resolution #3 Amend Resolution #1003-2025 Authorize Town Board to send an RFP Repair the Outdoor Bathroom Door and Lock in the Marion Town Park Pavilion A
Presented by: Moved by: Seconded by:
WHEREAS, the Marion Town Board needs to have repairs made to the Outdoor access Bathroom to repair the door and lock at the Marion Town Park in Pavilion A; and
BE IT RESOLVED, the Town Board authorizes to send out an RFP to have repairs made to the outside access bathroom door at the Marion Town Park with estimates to be returned no later than December 15, 2025; and
BE IT FURTHER RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk
Resolution #4 Authorize Supervisor to sign 2026 Contract with Wayne County Humane Society
Presented by: Moved by: Seconded by:
BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached 2026 Contract with Wayne County Humane Society; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Humane Society of Wayne County and Principal Account Clerk.
Resolution #5 Award Proposal for Sealing of Parking Lots
Presented by: Moved by: Seconded by:
WHEREAS, Kathleen Cauwels, Principal Account Clerk obtained proposals to apply asphalt sealer to the park parking lot, municipal parking lot (next to school), municipal Parking Lot (next to museum) and the library parking lot; and
BE IT RESOLVED, that the Marion Town Board awards the application of the driveway sealing to _____________, not to exceed $_______ to be expended out of various accounts in the General and Library
BE IT FURTHER RESOLVED The Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the ____________ and the Principal Account Clerk.
Resolution #6 Payment of Claims
Presented by: Moved by: Seconded by:
WHEREAS, the Marion Town Board has received and audited the following claims; now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.
Abstract
General $ 18,925.78
Highway $ 25,985.53
Library $ 971.63
Water $ 0.00
Sewer $ 3,421.21
Street Lighting $ 27.94
Trust & Agency $ 1,890.40
Total $ 51,222.49
Additional Citizen Comments:
Executive Session:
Next Meeting Dates:
Monday, November 24, 2025 – Town Board Meeting at 6:30pm
Monday, December 8, 2025 – Town Board Meeting at 6:30pm