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12.8.2025 Town Board Meeting Agenda

Notices

TENTATIVE (Subject to change)

AGENDA

AGENDA

Monday, December 8, 2025

 6:30 PM           Call to Order

Roll Call

Pledge of Allegiance

The Marion Town Board will allow anyone who would like to speak for 3 minutes each with a maximum of 15 minutes of the meeting devoted to citizens’ comments.  There will be time allocated at both the beginning and the end of the meeting.

Public Hearing:       6:30pm – Local Law #2 – Expand Residency Requirements for Deputy Town Clerk Position

6:30pm – Local Law # 3 – Update Fee Schedule for the Town of Marion

6:30pm –  Local Law # 4 – Update Cemetery Rules and Regulations for Town of Marion

Acknowledgements:

 Correspondence:

Discussion:

  1. Bonadio Group Audit
  2. Tax Insert Letter
  3. .Gov email addresses

Citizen Comments:

Committees:                                  Chair                                   Co-Chair

Deputy Supervisor                                  Michael Cramer

Town Clerk                                               Julie Herman                             Summer Johnson

Water, Sewer                                           Ronald Lonneville                    Margi Taber

Public Safety                                            Summer Johnson

Judicial                                                      Margi Taber                              Julie Herman

Library                                                       Margi Taber

Parks, Recreation                                    Margi Taber                              Summer Johnson

Assessor                                                    Ronald Lonneville

Historian                                                   Julie Herman

Zoning, Planning                                      Michael Cramer                       Summer Johnson

Highway                                                    Summer Johnson                     Ronald Lonneville

Drainage                                                   Julie Herman                             Michael Cramer

Cemetery                                                  Michael Cramer                       Julie Herman

Code Enforcement Officer                     Ronald Lonneville

Reports:

  1. Town Clerk –
  2. Monthly November 2025
  3. Dog Report – November 2025
  4. Supervisor
  5. Money Market – November 2025
  6. Operating Statement – As of 12/4/2025
  7. Trial Balance – November 2025
  8. Assessor – November 2025
  9. Code Officer – November 2025
  10. Cemetery – November 2025
  11. Justice
  12. Bonafede – November 2025
  13. Bender – November 2025
  14. Dog Control Officer – November 2025
  15. Planning/Zoning Board – November 2025
  16. Library – November 17, 2025
  17. Parks & Rec Advisory –
  18. Meeting minutes November 12, 2025
  19. 90 Day Review Summary August – October 2025
  20. Bicentennial Minutes – November 18, 2025
  21. WCWSA – October 28, 2025 Meeting Minutes
  22. Wayne County 911 – N/A
  23. Marion Fire District – October 14, 2025
  24. Town & County Tax Collection Report – N/A
  25. Historian Report – N/A

Resolutions:

  1. Accept Town Board Meeting Minutes from November 3rd ,10th ,19th and 24th, 2025
  2. Authorization to Convey Wastewater Treatment Services to Wayne County Water and Sewer Authority
  3. Reject Driveway Sealing Bids for 2026
  4. Authorize Advertising RFP for Driveway Sealing
  5. Authorize Local Law #2 – Expand Residency Requirements for Deputy Town Clerk
  6. Authorize Local Law # 3 – Update Fee Schedule for Town of Marion
  7. Authorize Local Law #4 – Update Cemetery Rules and Regulations for Town of Marion
  8. Authorize Hiring Caylin Stappenbeck as part time Deputy Town Clerk
  9. Authorize Hiring Caylin Stappenbeck as Full time Deputy Town Clerk
  10. Authorize Scheduling Organizational meeting for Town of Marion
  11. Resolution #11 Authorize Holding of Unused Accumulated Benefits to Steven Taber, Deputy Highway Superintendent
  12. Payment of Claims

Resolution #1 Accept Town Board Meeting Minutes for November 3rd, 10th, 19th & 24th, 2025

 Presented by:              Moved by:                   Seconded by:

BE IT RESOLVED, that the Marion Town Board accepts the November 3rd, 10th, 19th and 24th, 2025 Town Board meeting minutes.

Resolution #2 Authorization to Convey Wastewater Treatment Services to Wayne County Water and Sewer Authority

 Presented by:              Moved by:                   Seconded by:

BE IT RESOLVED, the Town Board, on behalf of Marion Sewer District No. 1 and the Hamlet of Marion Sewer District, hereby requests, pursuant to Public Authorities Law§1199-ee, that the Wayne County Water and Sewer Authority provide wastewater treatment and conveyance services for the benefit of the sewer users located in Marion Sewer District No. 1, the Hamlet of Marion Sewer District, and any future extensions thereof; and

BE IT FURTHUR RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Wayne County Water & Sewer Authority, Deputy and the Principal Account Clerk.

Resolution #3 Reject all RFP Driveway Sealing bids for 2026

Presented by:              Moved by:                   Seconded by:

BE IT RESOLVED, the Town Board has reviewed the driveway sealing bids for 2026 and have made a decision to reject all RFP for this project; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4 Authorize RFP for Driveway Sealing bids for 2026

Presented by:              Moved by:                   Seconded by:

BE IT RESOLVED, Authorize the Town Board to request RFP’s for the driveway sealing bids for 2026; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #5 Local Law #2-2025 Expand Residency Requirements for Deputy Town Clerk Position

 Presented by:              Moved by:                   Seconded by:

 BE IT RESOLVED, that the Marion Town Board met and held a Public Hearing on Monday, December 8, 2025 at 6:30pm in the Marion Court Room to expand the residency requirements for the Deputy Town Clerk position.

BE IT RESOLVED, that the Marion Town Board authorizes the adding Local Law #2-2025, Expand Residency Requirements for the Deputy Town Clerk position to include all Wayne County residents; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Marion Town Clerk and Principal Account Clerk.

Resolution #6 Local Law #3-2025 Amend Fee Schedule for 2026

 Presented by:              Moved by:                   Seconded by:

 BE IT RESOLVED, that the Marion Town Board met and held a Public Hearing on Monday, December 8, 2025 at 6:30pm in the Marion Court Room to amend the Town of Marion Fee Schedule for 2026 and;

BE IT RESOLVED, that the Marion Town Board authorizes the amended fee schedule to begin on January 1, 2026 and;

BE IT RESOLVED, that a copy of the amended Fee Schedule for the Town of Marion can be obtained at the Marion Town Clerk’s office during regular business hours and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and all Department Heads.

Resolution # 7 Local Law #4-2025 Amend Marion Cemetery Rules and Regulations

Presented by:              Moved by:                   Seconded by:

BE IT RESOLVED, that the Marion Town Board met and head a Public Hearing on Monday, December 8, 2025 at 6:30pm in the Marion Court Room to amend the Marion Cemetery Rules and Regulations and;

BE IT RESOLVED, that the Marion Town Board approves the amended Marion Cemetery Rules and Regulations and;

BE IT RESOLVED, that a copy of the new Marion Cemetery Rules and Regulations can be obtained at the Marion Town Clerk’s office during regular business hours and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #8 Authorize Hiring Caylin Stappenbeck as Part Time Deputy Town Clerk

Presented by:              Moved by:                   Seconded by:

WHEREAS, Heidi Levan, Marion Town Clerk has recommended hiring a part time Deputy Town Clerk; now

BE IT RESOLVED that the Marion Town Board accepts said recommendations and authorizes hiring Caylin Stappenbeck 4265 Heather Rd. Marion, NY 14505 effective December 22, 2025, at remuneration of $19.00 per hour with a maximum of 26 hours for 2025 with no holiday pay for 2025 to be taken from account # 14101.01.0.257; and

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Caylin Stappenbeck, Town Clerk, and the Principal Account Clerk.

Resolution #9 Authorize Hiring Caylin Stappenbeck as Full-Time Deputy Town Clerk

Presented by:              Moved by:                   Seconded by:

WHEREAS, Heidi Levan, Marion Town Clerk has recommended hiring a full-time Deputy Town Clerk; now

BE IT RESOLVED that the Marion Town Board accepts said recommendations and authorizes hiring Caylin Stappenbeck 4265 Heather Rd. Marion, NY 14505 effective January 1, 2026, at remuneration of $19.00 per hour for 2026 from account # 14101.01.0.036; and

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Caylin Stappenbeck, Town Clerk, and the Principal Account Clerk.

Resolution #10  Authorize Scheduling Organizational Meeting for 2026

Presented by:              Moved by:                   Seconded by:

BE IT RESOLVED, Authorize the Town Clerk to advertise in the legal newspaper for the Town of Marion as follows:

BE IT RESOLVED, The Marion Town Board Organizational meetings for 2026 will be held on the Monday, January 5, 2026.  The meeting will be held in the Marion Court Room located at 3827 N. Main Street, Marion, NY  14505 and will start at 6:30 p.m.  All meetings are open to the public; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #11 Authorize Holding of Unused Accumulated Benefits to Steven Taber, Deputy Highway Superintendent

Presented by:              Moved by:                   Seconded by:

WHEREAS, The Marion Town Board acknowledges that Steven Taber, currently an hourly highway employee for the last 23 years for the Town of Marion Highway Department has been elected to the position of Highway Superintendent starting January 1, 2026; and

WHEREAS, The Marion Town Board has granted permission for Steven Taber to retain his accumulated unused sick, personal and vacation benefits in the Marion Highway Reserve funds until his retirement from the Town of Marion;

NOW, THEREFORE, BE IT RESOLVED that at the time of Steven Taber’s retirement, the Marion Town Board will meet and hold a public hearing to move funds from the Highway Reserve Funds to account #50101.01.0.058 and;

BE IT FURTHER RESOLVED that the Marion Town Board acknowledges the amount of accumulated benefits not to increase for a total for Steven Taber is $19,766.11; and

BE IT FURTHER RESOLVED that the Marion Town Board authorizes the Clerk of the Board to give a copy of this resolution to Steven Taber and Principal Account Clerk, Kathy Cauwels.

Resolution #12  Payment of Claims

Presented by:              Moved by:                   Seconded by:

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract 

General                                               $    116,145.89

Highway                                              $      74,332.18

Library                                                 $           592.73

NW Quadrant Phase I                         $      27,318.75

Sewer                                                  $      17,028.25

NE Quadrant Phate I                           $        7,312.50

NW Quadrant Phase II                        $      41,940.63

NW Quadrant Phase II                        $      27,945.00

EX #2 to Water #1                               $      16,912.50

NE Quadrant III                                   $      27,298.75

Ext #1 to NE #1                                   $      25,637.50

SE Water District                                 $      49,471.88

Trust & Agency Fund                           $         1,665.40

Total                                                     $    433,601.96

 Additional Citizen Comments:

Executive Session:

Next Meeting Dates:

Monday, December 29, 2025 –  Town Board Meeting at 6:30pm

Monday, January 5, 2026 – Town Board Meeting at 6:30pm