We're currently closed.

Town Board Meeting minute 9-14-2020

TOWN BOARD Meeting Notes

Marion Town Park

Monday, September 14, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, September 14, 2020 at the Marion Town Park.

Supervisor Bender called the meeting to order at 6:30pm.  This meeting was conducted using social distancing at the Marion Town Park due to the COVID-19 social distancing restrictions.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Kathy Cauwels, Marion Principal Account Clerk; Caryn Devlin, Town of Marion Historian;  Jeff Cragg, Marion Wastewater Treatment Plant Chief operator; Duane Smeatin, Code Enforcement Officer; Marty Aman, Director of the Wayne County Water & Sewer Authority; David Doyle, MRB; Kim Doyle; John Lonneville.

Supervisor Bender asked for a roll call.  Supervisor Bender asked everyone who could stand to please do so and recite the pledge of allegiance to the American flag.  Supervisor Bender next welcomed everyone to the meeting.

Public Hearing:

Supervisor Bender opened the scheduled public hearing at 6:31pm.  The public hearing was scheduled to discuss the new water storage tank being built near Sodus.  Marty Aman, Director of the Wayne County Water & Sewer Authority discussed the project and answered any questions that were asked.  This new water storage tank will provide water for the Town of Marion residents who do not live in the hamlet of Marion.  This new tank will serve residents in the Town of Arcadia, Huron, Lyons, Marion, Sodus and Williamson.  The project has an approximate cost of 10.5 million dollars.  The Wayne County Water & Sewer Authority is the lead agency on this project.  WCWSA has been actively working on securing grants for this project. At this time approximately 4.5 million dollars in grants have been secured.  The total price of the project will be determined in 2021 when the bonds have been finalized for this project.  Each resident that will be using the new water storage tank will be charged a fee on their yearly Town & County taxes.  The cost per unit will range anywhere from $45 to $75 per unit each year.    The project is scheduled to be completed in late Spring 2022.  The public hearing was closed at 6:39pm on a motion from Councilman Lonneville and seconded by Councilwoman Fisher.

Town Business: 

Marion Historian, Caryn Devlin spoke regarding the Pomeroy Grant that provided the Town of Marion with an historic marker.  A dedication of the sign/maker will be held on Monday, October 26th at 5:45pm in front of Wessie Machine Shop on Buffalo Street.

Supervisor Bender stated that there is a tire recycling event being held at Wayne County Soil & Water Conservation District in Lyons.  This is open for Wayne County residents only, with a limit of 4 tires per resident.  For more information, please call 315-946-7200.

Supervisor Bender spoke next regarding surplus Highway equipment.  The Town did not receive any bids for the surplus equipment.  A decision by the Town Board was made to have the surplus taken to the metal recycling facility for scrap metal.  Highway Superintendent Tim Boerman stated he will make sure this is done.

Councilman Lonneville spoke next regarding the sidewalks on South Main Street between Mill Street and Maple Ave.  The Marion Highway Department has been busy preparing that section of sidewalk.  New sidewalks will be poured on Wednesday, September 16 & Thursday, September 17th.  After that time, the Marion Highway Department will finish the drainage work needed and plant new grass.

Supervisor Bender spoke next regarding the school crossing guards.  Cheryl Blue is still providing crossing guard services for the Elementary School however, the school has increased the times when children would be crossing the street.  For those times, the Marion Elementary School will provide a crossing guard at their expense.

Councilman Lonneville spoke next regarding the need for fiber optic lines within the Town of Marion.  This was discussed many years ago at the Comprehensive Planning meetings.  Councilman Lonneville wants to know where the Town of Marion would like to be on this issue.  Supervisor Bender stated that she is on a committee at the county discussing this issue.

Citizens Comments:

John Lonneville spoke regarding Fiber Optic lines as well.  Mr. Lonneville asked when the Town of Marion would be getting those lines.  He stated that the Town of Marion “needs to get moving forward” on this topic.  Mr. Lonneville would like the Marion Town Board to apply for grants.  He stated that with so many residents working from home due to the COVID-19 pandemic, he strongly feels the Town Board should make fiber optics a priority.  Councilwoman Fisher stated that she has property in St. Lawrence County and they recently installed fiber optics.  Principal Account Clerk, Kathy Cauwels offered to call St. Lawrence County to find out how they were able to fund this project.  She does not wish to do anything other than call and get some information to pass onto the Town Board.  Supervisor Bender also offered for John Lonneville to go with her and speak to Wayne County Economic and Development.  She will contact Mr. Lonneville with some available dates for this meeting.

Correspondence:

Public Hearing

  1. Regional Water Storage Tank – 6:30 pm

2020 Committee Reports:                    Chair                                      co-chair

Town Clerk                                          Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                                      LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith                        Joan Fisher

Parks, Recreation                                Joan Fisher                              Deborah Smith

Assessor                                                   Joan Fisher                              Deborah Smith

Historian, Zoning, Planning                 Ronald Lonneville                   Jolene Bender

Highway, Drainage                             LaVerne Bliek                          Ronald Lonneville

Cemetery                                                 Deborah Smith                          LaVerne Bliek

Supervisor Bender:  Town Clerk

Supervisor Bender stated that the Town Clerk’s office has been busy collecting school taxes and selling hunting licenses.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated that Marty Aman was joining us this evening and already gave an update on Water & Sewer.  Councilman Bliek next asked Highway Superintendent, Tim Boerman to give an update on the Marion Highway Department.  Mr. Boerman shared that the Highway Department has been helping the County Highway Department with Owls Nest Road, mowing roadsides, and helping John Cornell install the heating units at the Highway Barns.

Councilman Bliek spoke next regarding the drainage committee.  This committee met earlier in the week and will now be working with a company to secure a permit for drainage work.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher first stated that Marion Assessor, Dawn VanPatten has been very busy getting information together for the new water storage tank for the upcoming Town & County taxes.

Councilwoman Fisher next spoke about improvements at the Marion Town Park.  Councilwoman Fisher reached out to a few different vendors in regard to updating the baseball/softball backstop fence at the Town Park.  She is waiting on estimates for these to be replaced.  Councilwoman Fisher next spoke about the basketball courts at the Town Park.  A few vendors have submitted estimates to repair the Town basketball courts.  However, Councilwoman Fisher would like the Town Board to decide where a new lodge should be built before repairing this area.  A question was raised, will the current location of the basketball court need to be replaced with a parking lot?  This question needs to be answered before any upgrades can be made.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated that she is still waiting for the Marion Cemetery Association to provide 2020 financial information to the Marion Board.  This information needs to be presented to the Town Board before the 2021 budget is complete.  This will help determine how much money will be in the Town of Marion budget for the Marion Cemetery Association.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville spoke next.  Councilman Lonneville shared with the Town Board that Marion Planning Board member and long-time resident, David Knight passed away.  He will be greatly missed by everyone who knew him.

Councilman Lonneville also stated that once a year the Marion Town Board meets with the Marion Planning and Zoning Boards.  Angela Patterson, secretary to the Planning and Zoning Boards is currently looking for a location, date and time for the 2020 meeting.

Councilman Lonneville asked Town Historian, Caryn Devlin to speak next.  Ms. Devlin stated that the Marion committee for the Wayne County Bicentennial Celebration Committee will be meeting on Thursday, September 17th at 6:30pm.  The committee is made up of 10 community members.  Jennifer Hunter will be the chairman of this committee.

Budget Discussions: 

The Town Board discussed the 2020 budget for the Marion Highway Department,  Town Museum, Supervisor, Town Clerk, Assessor and Justice.

Reports:

  1. Town Clerk August 2020
  2. a. Operating Statement September 2020
  3. Money Market August 2020
  4. Trial Balance August 2020
  5. Marion Fire District August 2020
  6. Assessor                                                                                                August 2020
  7. Code Officer August 2020
  8. Library August 2020
  9. Dog Control Not Available August 2020
  10. a. Bonafede August 2020
  11. Bender August 2020

Resolutions:

  1. Approve August 10th, August 24th and August 31st Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for September 14th, 2020
  3. Establish Regional Water Storage Improvement Area
  4. Authorize Jeff Cragg to Sign Preventative Maintenance Agreement with Fleming Heating & Air Conditioning, Inc.
  5. Accept Retirement Resignation of Court Clerk
  6. Authorize Appointment of Eileen Steurrys as Court Clerk Until January 17, 2021
  7. Authorize Hiring Theresa Ryan as Deputy Court Clerk
  8. Accept Retirement Resignation of Paul DeFisher
  9. Authorize Highway Superintendent to Advertise to Accept Applications for MEO Full Time Position at The Highway Department
  10. Authorize Subsidiary Transfer
  11. Payment of Claims

 Resolution #9012020 Approve August 10th, August 24th and August 31st Town Board Meeting Minutes

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board approves the August 10th, August 24th and August 31st Town Board meeting minutes.

Resolution #9022020 Receive and File all Correspondence/Reports for September 14th, 2020

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for September 14th, 2020.

Resolution #9032020 Establish Regional Water Storage Improvement Area

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, a public hearing was held on September 14, 2020 at 6:30 pm at the Marion Town Park and discussion in the matter having been had, regarding the establishment of the Regional Water Storage Improvement Area and;

NOW, THEREFORE, BE IT RESOLVED, the Marion Town Board establishes a Regional Water Storage Improvement Area, and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to WCWSA and the Principal Account Clerk

Resolution #9042020 Authorize Jeff Cragg to Sign Preventative Maintenance Agreement with Fleming Heating & Air Conditioning, Inc

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Jeff Cragg received a quote for a preventative maintenance agreement with Fleming Heating & Air Conditioning, Inc.; now

BE IT RESOLVED, that the Marion Town Board accepts the quote received from Fleming Heating & Air Conditioning, Inc. 561 Holt Road, Webster, NY 14580, not to exceed $266 – October 2019 through October 2020; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to: Fleming Heating & Air Conditioning, Inc., Jeff Cragg, Principal Account Clerk.

Resolution #9052020 Accept Retirement Resignation of Court Clerk

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, Eileen Steurrys has submitted her retirement resignation as Court Clerk effective August 29, 2020,; now

BE IT RESOLVED, that the Marion Town Board accepts the resignation of Eileen Steurrys effective August 29, 2020,; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Eileen Steurrys and the Principal Account Clerk.

Resolution #9062020 Authorize Appointment of Eileen Steurrys as Court Clerk Until January 17, 2021

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, pursuant to NYS Employees Retirement System Section 212 the Marion Town Board may appoint Eileen Steurrys to Court Clerk; and

BE IT RESOLVED, that the Marion Town Board appoints Eileen Steurrys as Court Clerk until January 17, 2021; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Eileen Steurrys and the Principal Account Clerk.

Resolution #9072020 Authorize Appointment of Theresa Ryan as Deputy Court Clerk

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes hiring Theresa Ryan as Deputy Court Clerk effective September 14, 2020, at remuneration of $15.00 per hour for no more than 6 hours per week for the rest of 2020; to be appropriated from account 11101.01.000.036; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Theresa Ryan and the Principal Account Clerk.

Resolution #9082020 Accept Retirement Resignation of Paul DeFisher

 On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, Paul DeFisher has submitted his retirement resignation as MEO for the Marion Highway Department effective September 24, 2020,; now

BE IT RESOLVED, that the Marion Town Board accepts the resignation of Paul DeFisher effective September 24, 2020; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Paul DeFisher and the Principal Account Clerk.

Resolution #9092020 Authorize Highway Superintendent to Advertise to Accept Applications for MEO Full Time Position at The Highway Department

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Highway Superintendent, to advertise in the legal newspaper for the Town of Marion, that the Town of Marion is accepting applications for Full Time MEO position at the Marion Highway Department.

RESOLUTION #9102020 Authorize Subsidiary Transfer

Presented by:              Moved by:                               Seconded by:

BE IT RESOLVED, that the Marion Town Board approves the Transfer of the following Historian budget:

Increase Dues           75104.01.000.027        $83.00

Decrease Seminars 75104.01.000.016         $83.00

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Historian and Principal Account Clerk.

Resolution #9112020 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Abstract                     

General                                                 22704.21

Highway                                                32684.75

Library                                                     1510.97

Water                                                      1957.08

Sewer                                                      7639.35

Street Lighting                                         2089.59

Trust & Agency                                          234.00

Total                                                     $68819.95

 Resolution #9122020 Authorize Jeff Cragg to Purchase Garage Door for Marion Wastewater Treatment Facility

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board authorizes Jeff Cragg Chief Operator at the Marion Wastewater Treatment Facility to purchase a new garage door; and

WHEREAS, the purchase is to be made from Upstate Garage Door and not to exceed $1950 to be expensed from account 81304.07.000.004; and

BE IT RESOLVED, that a copy of this resolution be given to Jeff Cragg; Kathy Cauwels and Upstate Garage Door.

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Bender closed the meeting at 9:12pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, September 21, 2020 @ 6:30pm

Meeting:                   Monday, September 28, 2020 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board