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Town Board Meeting minute 2-8-2021

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, February 8, 2021

 

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, February 8, 2021 at the Marion Municipal Room and via Zoom on-line conference.

Supervisor Bender called the meeting to order at 6:30pm.

PRESENT:         Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE (via Zoom): Kathy Cauwels, Town of Marion Principal Account Clerk; Caryn Devlin, Town of Marion Historian; Duane Smeatin, Marion Code Enforcement Officer; Tim Boerman, Marion Highway Superintendent; Jeff Cragg, Marion Wastewater Treatment Facility Chief Operator; Angela Patterson, Marion Planning & Zoning Board Secretary; John Lonneville.

Supervisor Bender asked for a roll call after asking everyone to stand and give the Pledge of Allegiance.

Town Business: 

Tim Boerman, Marion Highway Superintendent spoke first regarding the replacement of two pieces of Highway Equipment, a loader and mover.  The total cost of these two pieces of equipment is $146,148.50.  Mr. Boerman would like to use funds from the Highway Equipment Reserve Fund.  In order to use these funds, a public hearing must be held.  The Town Board will pass a resolution on this matter later at this Board meeting.

Supervisor Bender wanted to take a moment to thank Tim Boerman and the Marion Highway Department for keeping the Marion Town Park plowed.  For the first time, the Town Park is able to be used year-round.  Residents are most excited.

Supervisor Bender spoke next regarding a need for a new interior door.  This new door will go into the Code Enforcement Office & Assessor Offices.  Supervisor Bender also stated that she would like to replace the doors in her office.

Councilman Lonneville spoke next regarding work that still needs to get done within town owned buildings.  Work includes exterior walls at the Town Hall, interior walls and floors within the Town Hall and a variety of work at the Town Museum, Jennie’s House.  Councilman Lonneville suggested that the Town of Marion should submit RFP’s to have the Town Hall work done.  All expenditures would need to be taken from the Town Hall Reserve Fund which again would require a Public Hearing.  The Town Board agreed to set a Public Hearing date after all RFP’s come back in.  Councilman Lonneville along with Duane Smeatin and Supervisor Bender will work together to write the RFP’s.

Supervisor Bender spoke next regarding the Town building fire extinguishers.  Supervisor Bender was approached by Lynn Anne Harris Batzold, owner of P.A.T.I. Fire & Safety.  Lynn Anne would like to submit a quote for maintaining the Town of Marion Fire Extinguishers.  Jeff Cragg stated that he oversees making sure the extinguishers are serviced yearly.  The Town of Marion has been using Wayne Fire Extinguishers for the past 5 to 10 years.  The Town Board asked Jeff to get a quote from both businesses and present them to the Town Board at the next meeting.

Supervisor Bender spoke next about the Wayne County Soil & Water Annual Tree and Shrub Sale.  This sale is open to the public.  Supervisor Bender wanted to know if the Town of Marion would be interested in purchasing trees.  A decision was made not to purchase more trees this year.

Town Clerk, Heidi Levan spoke next regarding the abandoned cemeteries.  A decision was made by the Town Board in January to award the mowing contract for these cemeteries to Bovet Landscape.  Ms. Levan suggested that a letter be sent to Wade Ryan, who mowed these cemeteries for many years, to let him know that he did not win the bid for 2021.  Supervisor Bender stated she would be happy to write him a letter.

Supervisor Bender spoke regarding an email she had received from United States Department of Agriculture.  USDA is requesting permission to access right of ways and properties owned by the Town of Marion for the purpose of identifying the European Cherry Fruit Fly and where there may or may not be populations of destructive insects.  The Town Board agreed to this and Supervisor Bender will contact USDA with a letter.

Town Clerk Heidi Levan spoke next regarding the Town of Marion website and Information Technology services for the Town.  After a lengthy discussion, a decision was made.  Ms. Levan will receive training for updating the website.  She will request bids for IT services via social media and the Times of Wayne County.

Citizens Comments:

Heidi Levan spoke next regarding sidewalks in Marion.  Ms. Levan has been walking within the hamlet and has been forced to walk in the street because sidewalks are not being cleared of snow.  Ms. Levan has posted on the Town’s social media about importance of property owners keeping sidewalks clean in front of their property.  After a discussion among the Town Board members, The Town Board stated they are aware sidewalks are not being maintained and that nothing could be done about it.

John Lonneville spoke next regarding the need for the Town of Marion to have a regular maintenance schedule to monitor the completion annual tasks.

Committee Reports:

Supervisor Bender:  Town Clerk

 Supervisor Bender asked Town Clerk, Heidi Levan to speak.  Ms. Levan stated that 88.77% of Town & County Property Taxes for 2021 has been collected.  There is still 11.23% left to collect.   The Town Clerk’s Office has been receiving many phone calls regarding Town Park reservations for 2021.  Ms. Levan reminded the Town Board that a decision on reservations needs to be made at the March Board Meeting.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

 Councilman Bliek stated that the Wayne County Water & Sewer Authority is still on track for both capital improvement projects.

Councilman Bliek also stated that the Highway Department has been doing an excellent job plowing this winter season.

Councilman Bliek next spoke about the Marion Drainage Committee.  Councilman Lonneville would like to schedule a Drainage Committee meeting and find a new Drainage Committee Clerk.

Councilwoman Fisher: Parks, Recreation, Assessor

 Councilwoman Fisher spoke next regarding the Marion Town Park.  Councilwoman Fisher is hoping to go ahead with the Recreation Baseball Program with COVID-19 pandemic guidelines in place. This would mean people will need to social distance and everyone would need to wear a mask.  The Town would follow other New York State guidelines that are in place for sports.

Councilwoman Fisher is going to speak with McKayla (Gordon) LeFevre regarding Summer Recreation.  The question is how to run the program safely for both children and staff. If the program was to open up this summer, there would be no field trips. Councilwoman Fisher hopes to give an update to the Board at the March Board meeting.

Councilman Lonneville asked Councilwoman Fisher if there are any plans for improvements to the Town Park for 2021.  Councilwoman Fisher stated that new fencing for the baseball fields would be installed.  Another idea is to resurface the soccer fields.  This would be a rather large expense and would cause the soccer fields to be unusable for the year.  Councilwoman Fisher will speak to Stephen Taylor from the Marion Soccer Club for his input.

Councilwoman Fisher spoke next regarding Town Assessor, Dawn VanPatten.  Ms. VanPatten wanted to thank Town Clerk staff, Heidi Levan & Kristina Braell for all their help with Agricultural exemptions as well as completing address change request forms for residents who have changes in their tax information.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

 Councilwoman Smith stated that the Marion Court heard 19 cases in January.  Court has been slow but hopes to pick up this Spring.

Councilwoman Smith stated the Marion Library has applied for a grant for PPE reimbursements through from the Pioneer Library System and the C.A.R.E.S. Act.  The C.A.R.E.S. Act is from the United States Treasury Department.

Councilwoman Smith spoke next about the Marion Cemetery Association.  The Association has been experiencing extra expenses for headstones.

Councilman Lonneville:  Historian, Zoning & Planning.

 Councilman Lonneville stated that Duane Smeatin will be working at Jennie’s House to complete the wheelchair accessible bathroom.  Councilman Lonneville also stated that he received a $1,000 donation from Gordy VanHall that will be used to construct the porch roof at the museum which is part of the new addition.  Councilman Lonneville stated that Duane Smeatin has been pulled in many directions.  There are many projects that need to be done and Duane needs to stay focused on one project at a time.

Correspondence:

  1. Dates Used in Reference to Marion’s Founding
  2. Email – Regarding Plowing Park
  3. Wayne County Soil & Water Tree and Shrub Sale
  4. Email – USDA Regarding Access to Town of Marion Right of Ways
  5. Abandoned Cemeteries Mowing

Reports:

  1. Town Clerk January 2021
  2. Accounting Reports
  3. Operating Statement January 2021
  4. Money Market January 2021
  5. Trial Balance January 2021
  6. Marion Fire District       January 2021
  7. Assessor    January 2021
  8. Code Officer January 2021
  9. Library January 2021
  10. Dog Control None Given
  11. Court Reports
  12. Judge Bonafede   January 2021
  13. Judge Bender January 2021

Resolutions:

  1. Approve January 4th, 11th and 25th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for February 8th, 2021
  3. Authorize Hiring Ashley Tack as Night Park Supervisor for 2021 Baseball Program
  4. Accept Resignation of John Cornell as a member of the Marion Town Planning Board
  5. Authorize Appointment of Craig Schwartz to complete Term of Andrea Vandergrift: to Expire 2025
  6. Payment of Claims
  7. Appropriation of Highway Reserve Funds
  8. Advertise for IT services
  9. Authorize the hiring of Adam Keuer
  10. To Clarify the Dates used to reference Marion’s Founding.

 Resolution #2012021 Approve January 4th, 11th and 25th  Town Board Meeting Minutes

 On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board approves the January 4th, 11th and 25th, Town Board meeting minutes.

Resolution #2022021 Receive and File all Correspondence/Reports for February 8th 2021

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for February 8th 2021.

Resolution #2032021 Authorize Hiring Ashley Tack as Night Park Supervisor for 2021 Baseball Program

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board authorizes hiring Ashley Tack, as the Night Park Supervisor for 2021 Baseball Program at remuneration of $12.50 per hour to be appropriated from account 73101.01.000.082; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Ashley Tack, and the Principal Account Clerk.

 Resolution #2042021 Accept Resignation of John Cornell from the Marion Town Planning Board

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 WHEREAS, John Cornell has submitted his resignation as a member of the Marion Town Planning Board effective 2/4/21; now

BE IT RESOLVED, that the Marion Town Board regretfully accepts the resignation of John Cornell as a member of the Marion Town Planning Board; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to John Cornell.

Resolution #2052021 Appoint Craig Schwartz to the Marion Zoning Board of Appeals

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board authorizes the appointment of Craig Schwartz as a Zoning Board of Appeals Member to complete term of Andrea Vandergrift to expire on 12/31/25;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Craig Schwartz and the Principal Account Clerk.

Resolution #2062021 Payment of Claims

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                 71569.22

Highway                                                77648.94

Library                                                     4968.20

Water                                                      3471.17

Sewer                                                    11808.73

Arbor Road                                              2628.00

NE Quadrant Phase II                              9539.74

Trust & Agency                                        4934.46

Total                                                   186,568.46

 Resolution #2072021 Authorize Public Hearing for Appropriation From Highway Reserve Purchase of 2021 Caterpillar 962M & John Deere 5090M Tractor and Mower.

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion desires to purchase a new 2021 Caterpillar 962M and a John Deere 5090M Tractor and Mower from LandPro Equipment and Caterpillar; now

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion that a Public Hearing will be held Monday, March 8, 2021 @ 6:30 pm at the Marion Municipal Room for the purpose of authorizing the appropriation of an amount not to exceed $146,148.50 for a new 2021 Caterpillar 962M and a John Deere 5090M Tractor and Mower from LandPro Equipment and Caterpillar.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent, and the Principal Account Clerk.

 Resolution #2082021 Authorize Town Clerk to Advertise for Information Technology Services

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion, website and social media for an Information Technology service, and

BE IT RESOLVED, that the Town Clerk will receive the information and answer any questions, and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #2092021 Authorize the Hiring of Adam Keuer to Provide Website Training

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion authorizes the Clerk of the Board to hire Adam Keuer to provide website training not to exceed $225, and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Adam Keuer and the Principal Account Clerk.

Resolution #2102021 To Clarify the Dates Used to Reference Marion’s Founding

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, The Town of Marion recognizes that there were two NYS legislative acts involved in its creation.  The first, dated April 18, 1825, established the Town of Winchester which would become effective as a town April 3, 1826. The second dated April 15, 1826, the name was changed from Winchester to Marion; therefore

BE IT RESOLVED, that the Town of Marion, previous known as Winchester became a Town on April 3, 1826, and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the, Town Historian, Caryn Devlin and the Principal Account Clerk.

On a motion from Councilman Bliek and seconded by Councilman Lonneville, the Marion Town Board went into executive session at 8:20pm to discuss medical, financial, credit or employment history of a particular person or corporation, or relating to appointment, promotion, demotion, discipline, or removal.  The Town Board went back into session at 9:20pm.                                                                  

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 9:20pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, February 22, 2021 @ 6:30pm

Meeting:                             Monday, March 8, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board