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Town Board Meeting minute 1-11-2021

TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, January 11, 2021

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, January 11, 2021 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30pm.  This meeting was conducted using social distancing at the Marion Municipal Room and via Zoom.com (online video conferencing) due to the COVID-19 pandemic.

PRESENT:         Deborah Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

LaVerne Bliek, Councilman

Jolene Bender, Supervisor

ABSENT:

Attendance via Zoom:  Jeff Cragg, Marion Sewer Treatment Plant Chief Operator; Caryn Devlin, Town of Marion Historian; Caroline Grasso, Times of Wayne County.

Supervisor Bender asked for a roll call.  Supervisor Bender asked everyone who could stand to please do so and recite the Pledge of Allegiance to the American flag.  Supervisor Bender next welcomed everyone to the meeting.

Town Business: 

Councilman Lonneville spoke about a meeting that was held with Nick Deming, Councilwoman Smith and Town Clerk, Heidi Levan regarding the Town of Marion website.  Mr. Deming will provide the Town of Marion with a quote to redo the website.  Town Clerk, Heidi Levan stated she would obtain a quote to update the existing website. Councilwoman Fisher and Councilwoman Smith both stated that they look forward to reviewing more than one quote at the next board meeting.

Supervisor Bender spoke regarding the political sign located on the corner of Rt. 21 and Marion -Walworth Rd.  The Town has received numerous complaints that the sign is still posted.  Code Enforcement Office, Duane Smeatin is aware of the complaint and will speak to landowner, Robert Kase.  Councilman Bliek pointed out that the sign in on private property and not within the road right-of-way.

 Supervisor Bender spoke next regarding the hanging baskets and other flowers placed on Main Street each year by the Town of Marion.  Spring Valley Greenhouse has contacted Supervisor Bender regarding Marion’s flower baskets for 2021.  Councilwoman Fisher would like Supervisor Bender to contact Dutchland Foods and ask them for a quote.  Councilwoman Fisher would like to keep the flower spending budget to a local business if possible.

Supervisor Bender next spoke about the Personal Protective Equipment (PPE) supply list that every Town Board member received in their meeting packet.  This is a list of current PPE located in the Marion Town Hall.  This list was created by the Town Clerk’s Office.  Supervisor Bender thanked the Town Clerk’s Office for their help with the towns PPE preparedness.

Councilwoman Fisher stated she would like the Town Board to start to review the Town of Marion Employee Handbook.  She would like to start with sections 100 & 200 at the January 25, 2021 meeting.

Citizens Comments:     None

 Committee Reports:

Supervisor Bender:  Town Clerk

Town Clerk, Heidi Levan spoke regarding the Town Clerk’s Office.  The Town Clerk’s Office has been busy collecting 2021 Town & County Taxes.  Town Clerk, Heidi Levan will start to give monthly reports to the Town Board regarding taxes.

 Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated the new water tower project being constructed through the Wayne County Water & Sewer Authority will begin building the new concrete tower in May of 2021.  Councilman Bliek has nothing new to report regarding the new joint Wastewater Treatment Plant being constructed by the Wayne County Water & Sewer Authority.  Councilman Bliek next stated the Highway Department has been busy getting sand and salt ready for the 2021 winter season.  Councilman Bliek also stated that new garage door openers have been installed on the Salt Barn.  Thank you to Code Enforcement Officer, Duane Smeatin for installing the electrical work needed for this project.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated that Assessor, Dawn VanPatten has been busy processing Agriculture Exemptions.  Dawn VanPatten thanked the Marion Town Clerk’s Office for their help receiving exemptions when she is out of the office.

Councilwoman Fisher next stated that she will be speaking with Ashley Tack in the next few weeks regarding the Spring Recreation Programs (baseball).  Councilwoman Fisher will report back at the end of the month with any new information that is available.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated that the Court Clerk, Terry Ryan has been doing a great job.  The NYS Court System is currently shut down again due to the COVID-19 Pandemic.  Councilwoman Smith spoke next regarding the Marion Public Library.  The library is still offering ‘Hold’ pick ups from the back of the library.  Story Hour is now an online service as the library is currently not offering in person programming.

Councilwoman Smith next spoke about the Marion Cemetery.  Councilwoman Smith spoke with Julie Herman, Treasurer for the Marion Cemetery Association.  The Association is very pleased with the work the Marion Highway Department has done providing digging and closing of grave sites.  Councilman Lonneville stated he would like to see the Marion Cemetery Association hold another fundraiser in 2021.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville stated the Marion Planning Board and Marion Zoning Board both are looking for people to apply to be a member of each board.

Correspondence:

  1. PPE Supply list

 2021 Committee Reports:                    Chair                                      Co-chair

Town Clerk                                          Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                                      LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith                        Joan Fisher

Parks, Recreation                                Joan Fisher                              Deborah Smith

Assessor                                                   Joan Fisher                              Deborah Smith

Historian, Zoning, Planning                 Ronald Lonneville                   Jolene Bender

Highway, Drainage                             LaVerne Bliek                          Ronald Lonneville

Cemetery                                                 Deborah Smith                          LaVerne Bliek

Reports:

  1. Town Clerk December 2020
  2. Accounting Reports
  3. Operating Statement December 2020
  4. Money Market December 2020
  5. Trial Balance December 2020
  6. Marion Fire District             December 2020
  7. Assessor                                                                                                December 2020
  8. Code Officer December 2020
  9. Library No Meeting
  10. Dog Control December 2020
  11. Court
  12. Bonafede                                                              December 2020
  13. Bender December 2020

Resolutions:

  1. Approve December 14th and 28th 2020 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for January 11th,2021
  3. Authorize Lyons National Bank as Town of Marion Financial Institution
  4. Authorize Re-Appointment of Irene Hansen to Library Board
  5. Authorize Re-Appointment of Kerry Sargent to Library Board
  6. Authorize Amendment of Resolution #1082021 Authorize Supervisor to Amend Town Employee Handbook Section 801-Holidays
  7. Authorize the Creation of a Public Health Emergency Plan for the Town of Marion in accordance with NYS Legislation (S8617B/A10832)
  8. Payment of Claims

 Resolution #1092021 Approve December 14th and 28th 2020 Town Board Meeting Minutes

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the December 14th and 28th 2020, Town Board meeting minutes.

Resolution #1102021 Receive and File all Correspondence/Reports for January 11th, 2021

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for January 11th, 2021.

Resolution #1112021 Authorize Lyons National Bank as Town of Marion Financial Institution

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek –  Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes Lyons National Bank as the official bank for the Town of Marion for January 1, 2021 through December 31, 2021; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #1122021 Authorize Re-Appointment of Irene Hansen to Library Board

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board re-appoints Irene Hansen 4605 Witherden Rd. Marion, to the Library Board effective January 1, 2021 thru December 31, 2025; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Irene Hansen, Library Manager, and the Principal Account Clerk.

Resolution #1132021 Authorize Re-Appointment of Kerry Sargent to Library Board

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board re-appoints Kerry Sargent 3780 Union St. Marion, to the Library Board effective January 1, 2021 thru December 31, 2025; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Kerry Sargent, Library Manager, and the Principal Account Clerk.

Resolution #1142021 Amend Resolution #1082021 Authorize Supervisor to Amend Town Employee Handbook Section 801-Holidays

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:       Long Roll:

Councilman Bliek –  Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, The Marion Town Board amends Resolution #1082021 the Town of Marion Employee Handbook, Section 801 Holidays and;

BE IT RESOLVED, the new Holidays for Town Employees are as follows:

New Year’s Day, Martin Luther King Jr Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve for a total of 12 paid holidays for full time staff and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town Employees.

Resolution #1152021 Authorize the Creation of a Public Health Emergency Plan for the Town of Marion in accordance with NYS Legislation (S8617B/A10832)

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek –  Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, Governor Cuomo passed Legislation (S8617B/A10832) requiring all public employers to create plans to adequately protect workers in the event of another state disaster emergency involving a communicable disease. The plans would apply to both the state and localities, including school districts; and

BE IT RESOLVED, the Marion Town Board adopts a Public Health Emergency Plan dated January 11, 2021; and

FURTHER BE IT RESOLVED, the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and each town employee.

Resolution #1162021 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                   4357.78

Highway                                                  8783.13

Library                                                         10.00

Sewer                                                        271.95

Trust & Agency                                          146.40

Total                                                      13569.26                     

 With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 7:30pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, January 25, 2021 @ 6:30pm

Meeting:                          Monday, February 8, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board