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Town Board Meeting minutes 6-28-2021

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, June 28, 2021

A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, June 28, 2021, at the Marion Municipal Room and via Zoom on-line conference.

Supervisor Bender called the meeting to order at 6:38pm with a roll call done by the Clerk of the Board.

PRESENT:         Joan Fisher, Councilwoman – Via Zoom

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

ABSENT:

ATTENDANCE: 9 people attended the meeting in person while 3 people attended via Zoom for a total of 12 attendees, this does not include Town Board members.

Councilman Lonneville asked to speak first. Councilman Lonneville thanked Tom Salviski for allowing Chrissy Nelson to decorate the empty store fronts in town in celebration of the Marion 2021 graduating class.  Councilman Lonneville also thanked the residents who stood along the Marion Class of 2021 senior car parade route.  It was great to see so many residents supporting the senior class.  Councilman Lonneville also thanked the Marion Farmers Market for doing a great job last Friday.

Supervisor Bender spoke next.  Supervisor Bender stated that she has been very disappointed in the manner in which the Marion Town Board meetings have been taking place.  Supervisor Bender read the following statement:

If you are attending a Town Board Meeting and have not signed up for the Public Participation Section of the Town Board Meeting (24 hours prior to start of meeting), then you will not be able to express your opinion. As a courtesy to those who attend the Board Meeting, you are requested not to interrupt the meeting, and refrain from conversation that would interfere with those attending being able to hear the Board transact its business. If in fact someone interferes with the meeting or the conversation with other spectators should require a warning and it is ignored, the person could be charged with Disorderly Conduct. For public hearings, speaking will be limited to topics on the agenda.

Supervisor Bender stated because this was the first meeting, she has asked for this to be done, she will allow anyone to speak for 3 minutes only.  4 attendees each took the opportunity to speak.  3 attendees stated that they disagree with Supervisor Bender’s statement.  1 resident supported this new format stating that this is the way School Board meetings take place and many people do participate.  A discussion took place, and a resolution was presented.

Clerk of the Board, Heidi Levan asked if the Town Board wanted this new information posted and if so, where?  The Town Board stated that this information should be posted in the official newsletter, Town Clerk bulletin board, website and social media Facebook page.

Supervisor Bender spoke next regarding RFP (Request For Proposal) for work needed to be done at the Town Hall.   A local contractor contacted Supervisor Bender stating they would like to submit a proposal.  Code Enforcement Officer, Duane Smeatin stated that he will contact the local contractor.  Principal Account Clerk, Kathy Cauwels asked if the RPF could be split into multiple RFP’s.  Mr. Smeatin asked who would be coordinating all of the different contractors?  Supervisor Bender suggested Mr. Smeatin.

Councilwoman Fisher spoke next regarding the Marion Town Park.  A suggestion was made to open the main indoor pavilion for renting.  The Town Board discussed this and decided to allow indoor rentals.  Councilwoman Smith asked, who is going to maintain the Town Park?  Councilwoman Smith suggested the Town Board look into a maintenance person for next year.

Supervisor Bender spoke next regarding Federal Recovery Funds.  The Town of Marion has a very short window to apply for Federal Recovery Funds.  These funds can only be used for specific purposes.  Councilman Lonneville asked if it could be used for Broadband.  Supervisor Bender stated that this is being investigated on a county level.  She will ask Wayne County if any progress has been made.  The Town of Marion has until July 9th, 2021 to apply for funds.  All funds must be spent by 2026.

Councilman Lonneville spoke next regarding his proposal to dissolve the Marion Planning Board and create a Planning/Zoning Board as one board.  Councilman Lonneville has been working with Planning Board and Zoning Clerk, Angela Patterson.  Dissolving one board and creating a united board will be a cost savings for the Town of Marion.  This has been accomplished in many towns across New York State.  Another reason to dissolve the Planning Board is due to the fact that there are not enough members of the Marion Planning Board.  The position has been advertised many times and no one has volunteered for this position.  Supervisor Bender is going to speak to Bret DeRoo of the Wayne County Planning Board to get his thoughts on this proposal.  Supervisor Bender will also be working with Councilman Lonneville for more information on this proposal.  Councilman Lonneville also stated:  “As you can see, a lot can be accomplished if we all work in a positive direction for the Town of Marion”.

Town Business Discussion:

  1. RFP Complete Remodel at Town Hall – Reserve Funds
  2. Approve Facilities Rental Agreement Form
  3. Park Rental
  4. Federal Recovery Funds
  5. ZBA and Planning Boards

 Resolutions:

  1. Authorize Hiring Megan Ryan as Night Park Supervisor for 2021 Soccer Program
  2. Payment of Claims

 Resolution #6072021 Town Board Procedures

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:           Ayes: 4

Nays: 1

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Nay

Councilwoman Smith – Aye

Supervisor Bender – Aye

The following resolution was adopted

If you are attending a Town Board Meeting and have not signed up for the Public Participation Section of the Town Board Meeting (24 hours prior to start of meeting), then you will not be able to express your opinion. As a courtesy to those who attend the Board Meeting, you are requested not to interrupt the meeting, and refrain from conversation that would interfere with those attending being able to hear the Board transact its business. If in fact someone interferes with the meeting or the conversation with other spectators should require a warning and it is ignored, the person could be charged with Disorderly Conduct. For public hearings, speaking will be limited to topics on the agenda.

 Resolution #6082021 Authorize Hiring Megan Ryan as Night Park Supervisor for 2021 Soccer Program

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:           Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes hiring Megan Ryan, as the Night Park Supervisor for 2021 Soccer Program at remuneration of $12.50 per hour to be appropriated from account 73101.01.000.082; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Megan Ryan and the Principal Account Clerk.

 Resolution #6092021 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                     942.46

Highway                                                    108.72

Library                                                         95.50

Sewer                                                        979.99

Street Lighting                                             89.99

Trust & Agency                                         618.47

Total                                                      $2835.13        

Resolution #6102021 Use of Facilities Document

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:           Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board has adopted a new Use of Facilities Document to be used by anyone using Town of Marion property.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk and the Principal Account Clerk.

Resolution #6112021 Authorize Supervisor to register with United States Treasury

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:           Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes Town Supervisor, Jolene Bender to register with the United States Treasury to apply for Local Fiscal Recovery Funds and;

BE IT FURTHUR RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 7:30pm.

Next meetings are scheduled for:

Meeting:                                           Monday, July 12, 2021 @ 6:30pm

Meeting/Workshop:                     Monday, July 26, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board