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Town Board Meeting minute 5-10-2021

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, May 10, 2021

 

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, May 10, 2021 at the Marion Municipal Room and via Zoom on-line conference.

Supervisor Bender called the meeting to order at 6:30pm.

PRESENT:         Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman – Via Zoom

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

ABSENT:

ATTENDANCE IN PERSON: Kathy Cauwels, Town of Marion Principal Account Clerk; Paul Bender, Marion Justice; Duane Smeatin, Marion Code Enforcement Officer; Tom Hunter; John Lonneville

ATTENDANCE VIA ZOOM: Caryn Devlin, Town of Marion Historian; Tim Boerman, Marion Highway Superintendent; Deb Hall, Times of Wayne County; Steve Brown; John Lonneville attended in person and via Zoom.

Supervisor Bender asked for a roll call after asking everyone to stand and give the Pledge of Allegiance.

Supervisor Bender welcomed everyone to the meeting.

Public Hearing:

Supervisor Bender opened the Public Hearing at 6:30pm.  Supervisor Bender asked Town Clerk, Heidi Levan to read the legal notice.  The legal notice read was:

LEGAL NOTICE

TOWN OF MARION

NOTICE OF PUBLIC HEARING

 NOTICE IS HEREBY GIVEN that the Marion Town Board will meet and hold a Public Hearing for the purpose of hearing all persons for or against authorizing the appropriation from the Park Reserve funds for Town Park repairs and/or improvements.  Further notice is hereby given that the Public Hearing will be held on Monday, May 10, 2021 @ 6:30pm at the Marion Municipal Room for this purpose.

By Order of the Marion Town Board

Heidi M. Levan, Clerk of the Board

Dated: April 15, 2021

 

Supervisor Bender asked Councilwoman Fisher to speak first regarding the need for new fencing for the baseball fields.  Councilwoman Fisher read three quotes she had received for fencing replacements.  The Town Board also discussed the need for funds to stain and paint buildings at the Town Park.  Another discussion was held regarding the need for cameras.  The Town Board also discussed repairing the Town Park basketball court.  After Supervisor Bender asked the audience if they had any more questions, Councilman Bliek made a motion, and the motion was seconded by Councilwoman Smith to close the meeting at 6:46pm.

Town Business: 

Councilman Lonneville thanked Tim Boerman and the entire Highway Department for their work on corrected the drainage in the municipal parking lot next to Jennie’s House.  This will also allow for easier plowing during the winter months and address a public safety issue.

Councilman Lonneville also thanked Tom Nortier for finding and delivering the old Marion Bandstand.  The bandstand is now located behind Jennie’s House.

Councilman Lonneville also thanked Bove Landscaping for cleaning up around the center of town.

Principal Account Clerk, Kathy Cauwels spoke next regarding the cell phone used by Marion Assessor, Dawn VanPatten.  The phone Ms. VanPatten is currently using no longer works as it should.  Ms. Cauwels contacted Verizon Wireless and the Town of Marion can receive a free phone from Verizon and then pay a monthly $30 fee for the use of the phone.  The Town Board agreed to this purchase.

Town Clerk, Heidi Levan spoke next regarding the Marion Town Park. Ms. Levan has received many phone calls regarding the indoor pavilion.  The Town Board decided in early Spring to not allow any reservations for the indoor pavilion.  Ms. Levan would like to have the Town Board rethink this decision.  The Town Board discussed this issue and decided to leave the indoor pavilion closed for 2021.

Principal Account Clerk, Kathy Cauwels spoke next regarding refinancing of water district bonds.  Ms. Cauwels and Supervisor Bender recently spoke with Bernard Donegan’s office.  Bernard Donegan secures the Town of Marion bonds for different projects.  Mr. Donegan has recommended that the Town of Marion refinance 4 of our current water district bonds.  This will be a savings to the Town of Marion as well as the taxpayers.  Ms. Cauwels will work with Mr. Donegan to complete this task.

Supervisor Bender spoke next regarding a meeting she recently had with the Wayne County Highway Department.  The driveway for the Marion Fire Department that is on Mill Street is currently at the wrong angle which in turn causes the fire trucks to hit the bottom of the trucks when pulling in or out of the entrance.  The Wayne County Highway Department will fix this problem in early summer of 2021.

Citizens Comments:

Tom Hunter asked to address the Town Board.  Mr. Hunter graciously offered to build a sign for the Marion Town Park.  Mr. Hunter has been working on the sign however, he was asked by the Town Board to paint the sign.  Mr. Hunter stated he felt that because he was donating his time and materials that he had the right to make the sign however he wished.  The sign is being made from Cypress wood.  The Town Board agreed to allow Mr. Hunter to make the sign as he would like.

John Lonneville spoke next regarding Memorial Day activities in Marion organized by the Marion American Legion.  There will not be a Memorial Day parade this year due to the COVID-19 pandemic, however there will be a ceremony at the Marion Cemetery at Noon on Memorial Day.  The ceremony will be open to anyone to attend however, the American Legion will not be advertising this event.

Committee Reports:

Supervisor Bender:  Town Clerk

Supervisor Bender asked Town Clerk, Heidi Levan to give a report regarding the Town Clerk’s Office.  Ms. Levan stated that both new staff Kim Williams and Terri Ryan have been doing a great job with training.   Ms. Levan also stated residents have been looking to rent the Marion Town Park indoor pavilion.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek asked Highway Superintendent, Tim Boerman to give a report for the Highway Department.  Mr. Boerman stated the Highway Department has been busy rolling and mowing the Town Park, taking winter plowing equipment off vehicles, finished some spring cleanup and fixed the bleachers at the Town Park.  Councilman Lonneville continues to ask Councilman Bliek to set up a drainage committee meeting to discuss 2021 drainage projects.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher thanked Tim Boerman, Marion Highway Department staff and Tim Holahan for coordinating the mulching of the Town Park.  Thank you to Dana Luckman for the donation of mulch that was used at both the Town Park and Jennie’s House.  Thank you to Jeff Cragg for getting the hot water heater located at the town park repaired.

Councilwoman Fisher spoke next regarding the summer recreation counselors.  Councilwoman Fisher stated that all summer recreation staff will need to complete a short health survey each morning before summer recreation begins to help insure a healthy environment.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith spoke first in regard to the Marion Public Library.  The library has increased circulation.  The library is also hosting an online gardening series.

Councilwoman Smith next spoke about the Marion Justice system.  The Courts heard 65 cases in April.

Councilwoman Smith stated that 2021 Town of Marion newsletter is ready to be printed and mailed.  Councilwoman Smith received quotes from 3 different vendors to print, fold and mail the newsletters.  Councilwoman Smith will introduce a resolution to proceed with this process.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville thanked Tim Boerman and the Marion Highway Department staff as well as Duane Smeatin for seeding the lawn at Jennie’s house.  Thank you, Caryn & Mark Devlin, for spreading the mulch that was donated by Dana Luckman at Jennie’s House.  Thank you again to Mr. Luckman for the generous donation of mulch.

Councilman Lonneville stated that the Marion Planning Board is still looking for members.  Councilman Lonneville and Angela Patterson (planning & zoning board clerk) have been working together to try and merge the Planning and Zoning boards into one board.

Councilman Lonneville thanked the Marion Events Organization for the Marion Spring Market that was held in the parking lot beside Jennie’s House on Saturday, May 8th.  The rain held off and the event was well attended.

Councilman Lonneville next asked Town Historian Caryn Devlin to speak.  Ms. Devlin stated she will be working with Gene Bavis and will arrange a Town Board meeting for Mr. Bavis to attend to give a Wayne County bicentennial committee presentation.

Correspondence:

  1. Town of Williamson Water Quality Report
  2. Refunding Serial Bond Analysis

Reports:

  1. Town Clerk April 2021
  2. a. Money Market             April 2021
  3. Operating Statement May 2021
  4. Trial Balance April 2021
  5. Marion Fire District             April 2021
  6. Assessor                                                                                                April 2021
  7. Code Officer April 2021
  8. Library April 2021
  9. Dog Control April 2021
  10. a. Bonafede April 2021
  11. Bender April 2021
  12. Sheriff                                                                                 March 2021

Resolutions:

  1. Approve April 12th and 26th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for May 10th, 2021
  3. Authorize Hiring Ashley Tack as 2021 Soccer Coordinator
  4. Audit Town Justice 2020 Books
  5. Audit Town 2021 Town Clerk Tax Books
  6. Authorize Appropriation from Reserve for Repairs/Improvements at the Town Park
  7. Authorize Speed Limit Survey for East Williamson Road
  8. Authorize Supervisor to sign 2021 Wayne County Public Works Contract
  9. Award of Contract to Install Door at Library
  10. Award of Contract to Print and Mail Newsletter
  11. Authorize Town Clerk to Contact New York Technology Partners for IT Services
  12. Authorize Wayne County Water and Sewer Authority to Adjust Water and Sewer Bill for 3843 & 3847 N Main Street
  13. Authorize the Purchase from Cardiac Life Quote
  14. Authorize the Request for Proposal
  15. Authorize Scheduling Public Hearing
  16. Payment of Claims

Resolution #5012021 Approve April 12th and 26th Town Board Meeting Minutes

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board approves the April 12th and 26th, Town Board meeting minutes.

Resolution #5022021 Receive and File all Correspondence/Reports for May 10th, 2021

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for May 10th 2021.

Resolution #5032021 Authorize Hiring Ashley Tack as 2021 Soccer Coordinator

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes hiring Ashley Tack, 3258 Jagger Road, Marion, as a Part-Time Seasonal Employee, 2021 Soccer Coordinator appropriated from  Account 73101.01.000.191 at remuneration of $1600.00/year from May 21 – August 11 (12 weeks) (Season: July 5 thru August 11); and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Ashley Tack, and the Principal Account Clerk.

Resolution #5042021 Audit Justice Books 2020

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, Court Clerk, Theresa Ryan presented 2020 Justice Books; and

BE IT RESOLVED, the Town Board audited such books; and

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Theresa Ryan and the Principal Account Clerk

Resolution #5052021 Audit Town Clerk 2021 Tax Books

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board did duly audit the Town Clerk 2021 Tax Books; and

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Town Clerk, Heidi Levan and the Principal Account Clerk

Resolution #5062021 Authorize Appropriation from Park Reserve for Repairs/Improvements

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:       Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

WHEREAS, the Marion Town Board duly held a public hearing on May 10, 2021 @ 6:30 pm for the purpose of authorizing an appropriation from Park Reserve 230.01; and

BE IT RESOLVED, that the Marion Town Board authorizes the appropriation from 230.01 in an amount not to exceed $20,000 for park repairs/improvements; and

BE IT RESOLVED, that the Marion Town Board amends the 2021 budget as follows:

Account #                                            Description                                          Debit                           Credit

71104.01.000.075                               Various Improvements                                                           $20,000

230.01                                                                                                             $20,000

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman and the Principal Account Clerk

Resolution #5072021 Authorize Speed Limit Survey for East Williamson Road

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received a request for a speed limit survey on East Williamson Road from resident, Mr. & Mrs. Carley; now

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to petition the Wayne County Highway Department and the New York State Department of Transportation to conduct a speed limit survey of East Williamson Road; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to send a copy of this resolution to Mr. & Mrs. Carley, Wayne County Highway Department, NYS Department of Transportation and Marion Highway Department

Resolution #5082021 Authorize 2021 Contract with Wayne County Public Works – Mow of County Roads

 On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached 2021 contract with Wayne County Public Works – Mowing; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the County of Wayne, Marion Highway Superintendent, and Principal Account Clerk.

Resolution #5092021 Award of Contract to Install Door at Library

On a Motion from Councilwoman Smith and seconded by Councilman Bliek, this resolution was tabled.

WHEREAS, the Town of Marion received bids to replace the Library door; and

BE IT RESOLVED, that the Marion Town Board awards the contract to _________________________, not to exceed $________________________; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Debbie Smith and the Principal Account Clerk.

Resolution #5102021 Award of Contract to Print and Mail Newsletter

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

WHEREAS, the Town of Marion received bids to print and mail a newsletter; and

BE IT RESOLVED, that the Marion Town Board awards the contract to wisDM Direct Main Solutions, not to exceed $1,660; and

BE IT RESOLVED, that the funds be taken from the Contingency fund and be placed in account #10104.01.000.003, Town board Advertising; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Debbie Smith and the Principal Account Clerk.

Resolution #5112021 Authorize Town Clerk to Contact New York Technology Partners for IT Services

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Councilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Nays: 0

The following resolution was adopted

WHEREAS, the Town Clerk received estimates for IT Services; and

BE IT RESOLVED, that the Marion Town Board awards the contract to New York Technology Partners and have the Town Clerk contact them; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Heidi Levan and the Principal Account Clerk.

Resolution #5122021 Authorize Wayne County Water and Sewer Authority to Adjust Water and Sewer Bill for 3843 & 3847 N Main street

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, it has been brought to the attention of the Marion Town Board that 3843 & 3847 North Main Street has had the water turned off; and

BE IT RESOLVED, that the Marion Town Board authorizes WCWSA to reduce the water and sewer bill to a minimum charge of $17 for water and $42 for sewer; and

BE IT RESOLVED, that the once the water is turned back on, the charges will go back to normal; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Heidi Levan and the Principal Account Clerk.

Resolution #5132021 Authorize the Purchase from Cardiac Life Quote #168576

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign Quote#168576 from CardiacLife to purchase an AED and First aid kit not to exceed $1197.90 to be placed in the Town Hall; and

BE IT RESOLVED, that the money for this purchase shall be transferred from the Contingency fund and transferred to account # 10104.01.0.0004; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the CardiacLife and Principal Account Clerk.

Resolution #5142021 Authorize the Request for Proposals

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Request for Propoals (RFP) to complete renovation work on Town Hall downstairs, Town Hall upstairs restroom and Town Municipal Room; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Code Enforcement Officer, Duane Smeatin and Principal Account Clerk, Kathy Cauwels.

Resolution #5152021 Authorize Scheduling of Public Hearing

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board authorizes the scheduling of a public hearing to spend Town Hall Reserve Funds to complete Town Hall and Municipal Room renovations; and

BE IT RESOLVED, that the Marion Town Board sets a public hearing for Monday, June 28, 2021 at 6:30pm to hear anyone for or against the spending of these funds; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise for said public hearing in the legal newspaper.

Resolution #5162021 Payment of Claims

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                17,433.10

Highway                                               20,773.63

Library                                                    1,072.75

Water                                                            0.00

Sewer                                                     5,213.56

Street Lighting                                             44.73

Drainage                                                      60.00

NW Phase I                                           12,027.50

NE Phase I                                              3,847.50

NW Phase II                                          21,037.50

NW Phase III                                        14,775.00

EXT #2 to Water #1                                6,490.00

NE Quadrant III                                    11,151.25

Ext #1 to NE#1                                       9,425.00

SE Water District                                  13,496.87

Trust & Agency                                       2,560.47

Total                                                   139,408.86        

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Bender closed the meeting at 8:50pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, May 24, 2021 @ 6:30pm

Meeting:                               Monday, June 14, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board