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Town Board Meeting minute 4-12-2021

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, April 12, 2021

 

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, April 12, 2021 at the Marion Municipal Room and via Zoom on-line conference.

 

Supervisor Bender called the meeting to order at 6:30pm.

 

PRESENT:         Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

 

ABSENT:

ATTENDANCE IN PERSON: Kathy Cauwels, Town of Marion Principal Account Clerk; Duane Smeatin, Marion Code Enforcement Officer; Angela Patterson, Marion Planning & Zoning Board Secretary; John Lonneville; Kerry Sargent.

ATTENDANCE VIA ZOOM: Caryn Devlin, Town of Marion Historian; Tim Boerman, Marion Highway Superintendent; Jeff Cragg, Marion Wastewater Treatment Facility Chief Operator; Deb Hall, Times of Wayne County; Mike Cramer; Melanie Conover; John Lonneville attended by in person and via Zoom.

Supervisor Bender asked for a roll call after asking everyone to stand and give the Pledge of Allegiance.

Supervisor Bender welcomed everyone to the meeting.

Town Business: 

Councilman Lonneville asked if Town Clerk Heidi Levan had received any quotes for IT work.  Ms. Levan stated she had received 3 quotes.  Ms. Levan read each quote and will provide a paper copy to each board member for the April 26, 2021 meeting.

Councilman Lonneville thanked Duane Smeatin and Caryn Devlin on their work completing the application for the Genesee Valley Rural Revitalization Grant.  The town is hoping to hear about the grant in June of 2021.

Ms. Levan spoke next regarding the Welcome sign at the Town Park closest to Route 21.  The local 4H Group has asked if they could build a new sign.  Supervisor Bender stated that resident, Tom Hunter is working on creating a new sign.  Mr. Hunter hopes to have the sign installed in the very near future.   The Town Board would love to have the 4H Group plant flowers around the sign once it has been installed.  Ms. Levan will contact the 4H Group and relay the message.

Supervisor Bender spoke next regarding solar energy.  The Town of Marion has the opportunity to purchase solar energy panels that will provide the Town of Marion with a rebate for the electric that is produced by the panels.  The Town would be responsible for the full purchase price.  The Town Board discussed this and decided this was not an opportunity they wish to pursue.

Councilwoman Smith asked about the renovations that still need to be completed in the Town Hall.  Councilwoman Smith asked Code Enforcement Officer, Duane Smeatin if he was going to be completing the project.  Mr. Smeatin stated no that he would not be.  He will be working on the Town museum but nothing else at this time.  Councilwoman Smith then asked if the Town should be writing an RFP (Request for proposal) to get this work completed.  Councilman Lonneville suggested writing a second grant request from Genesee Valley Rural Revitalization Grant program.  Councilman Lonneville stated that he will work with Duane Smeatin to get the RFP’s written.  Mr. Smeatin stated that different contractors would be needed for each trade that needs to be done.

Supervisor Bender spoke next about the estimate from General Code.  Town Clerk, Heidi Levan stated that the quote for updating the General Code came in September 2020.  The quote pertains to the new Planning and Zoning laws.  Angela Patterson encouraged the Town Board to move forward and proceed with the update.  The Town Board will pass a resolution at this meeting to proceed.

Supervisor Bender spoke next regarding the upcoming Wayne County Sheriff’s office pharmaceutical collection.  A question was raised as to why the Town of Marion has never been a collection location.  Supervisor Bender spoke with Sheriff Virts and Marion will be added to the locations for a future collection.

Councilwoman Fisher spoke next regarding the Basketball courts at the Marion Town Park.  This subject has been brought forward many times.  Councilwoman Fisher is not in favor of completely resurfacing the Basketball courts until a decision has been made as to if the Town Board will be building a new lodge and if so, where will the lodge be located.  A Girl Scout troop in Marion would like to remove weeds and moss from the basketball courts and fill with cracks with sealer.  Councilwoman Fisher asked Highway Superintendent, Tim Boerman if he had a source for hot crack sealer and if so, could he provide the Town with an estimate.  The Town Board did decide to allow the Girl Scouts to remove the weeds and moss from the Court and then more decisions could be made.

Town Clerk Heidi Levan stated that the Marion Farmer’s Market will begin again this year in June.  The market is held in the municipal parking lot next to the Marion elementary school.  The Market is being held on Friday afternoons.

Citizens Comments:

Councilwoman Fisher read a letter that was written to the Town of Marion from resident, Melanie Conover.  Melanie did attend the meeting via Zoon as well.   The letter was concerning the Town Board decision to purchase flowers from Spring Valley Greenhouse instead of using Dutchland Foods that is located in Marion.  The Town Board discussed this matter and why they decided to use Spring Valley.  Spring Valley was the lowest bid and all Town Board members voted to use Spring Valley.

Angela Patterson spoke regarding the Town of Marion website.  Ms. Patterson feels that the Town of Marion should be looking into a new website and not updating the current website.  Ms. Patterson stated that the Town of Ontario and Town of Walworth have recently updated their websites.  Town Clerk, Heidi Levan stated that she would call each town and ask for a copy of their quote/invoice.

Ms. Patterson also spoke about her position working from home.  Ms. Patterson stated that she has called other Towns to see if their staff work from home and stated that they do.  Ms. Patterson also stated that she would need to be paid a higher salary in order to work different positions for the Town of Marion.  Ms. Patterson stated that she was never offered retirement.  Prinicial Account Clerk, Kathy Cauwels stated that she offered NYS Retirement but declined.  Ms. Cauwels can produce this document if needed.  Ms. Cauwels also stated that Ms. Patterson still has the opportunity to join the NYS Retirement program.

John Lonneville spoke next.  Mr. Lonneville stated that the American Legion will not be hosting a Memorial Day parade this year.  The American Legion will be holding a private ceremony in the Marion Cemetery on Memorial Day however, a time has not been determined.

Committee Reports:

Supervisor Bender:  Town Clerk

Supervisor Bender asked Town Clerk Heidi Levan to give a report on the Town Clerk’s office.  Ms. Levan stated that 2021 Town & County taxes have been balanced with the Wayne County Treasurer’s Office and a check for $4,184.05 for interest, penalties and mailing fees has been given to the Town of Marion.

Ms. Levan next spoke about a dog licensing flyer that she designed and produced for all Wayne County Town Clerks to use.  Each Board member was given a flyer to review.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated that the new Wayne County Water Sewer Authority joint Waste Water Treatment Plant is still running on schedule.  Councilman Lonneville asked if a dump station is in the plans for this new facility.  Councilman Bliek stated that it was.

Councilman Bliek stated that the Drainage Committee will soon meet.  One of the projects for 2021 is to remove trees behind the laundry mat on East Williamson Rd.  This will allow better drainage.  Councilman Bliek is also working with the DEC regarding a drainage project on Goosen Rd.

Councilman Bliek asked Highway Superintendent, Tim Boeman to speak regarding the Marion Highway Department.  Mr. Boerman stated the Highway Department plowed twice in March and have been busy painting equipment, servicing the road sweeper, raking dirt from the road side and service all summer equipment.  The Highway Department has also mowed the town park once for 2021.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher spoke next regarding the baseball fencing at the Marion Town Park.  The fence is in great need of replacement.  Councilwoman Fisher has been getting quotes to have this project done.  Councilwoman Fisher stated that she will present quotes at the next Town Board Meeting.  Councilwoman Fisher also stated that the Baseball bases will need to be replaced. The last person to remove the bases didn’t take them out properly and damaged the base and the anchor in the ground.

Councilwoman Fisher also discussed the fact that the Town Park Lodge storage areas have been left a mess.  This needs to be addressed with anyone using the Park for different recreational events.

Councilwoman Fisher spoke next about weeding and mulching at the Town Park.  Last year, The Town Park and the museum shared a load of mulch.  Town Historian Caryn Devlin spoke up to say that the Marion museum will be spreading mulch on Saturday, April 24th.  Ms. Devlin will contact Dana Luckman to ask about a donation of mulch for these two projects.

Councilwoman Fisher spoke next regarding the Summer Recreation program.  The Town of Marion will sponsor a Summer Recreation Program.  McKayla LeFevre will be running this program again this year.  The program is changing for 2021.  Due to COVID-19 pandemic guidelines, the program will consist of one morning program for 2 ½ hours and one afternoon program for 2 ½ hours.  This will not cost the town anymore money because not as many counselors will be needed.  Each child will be required to wear a mask and have their temperature taken each day.  Ms. LeFevre has asked to take one week off during the program to attend a family vacation.  The Town Board did not have a problem with her taking the week off.  Ms. LeFevre does not get paid if she doesn’t work.  In 2019, the Town of Marion set $300 aside to help a few families who would need help paying for their Summer Recreation program.  The fee in 2019 was $50 for each child.  This price covered the 6 week program.  A proposal has been submitted to raise the price to $60 per child.  Ms. LeFevre will be determining which children are eligible.  The form for this process will be created by Councilwoman Fisher.  Exact details of the 2021 Summer Recreation Program are still to be worked out.

Councilwoman Fisher also stated that the Town of Marion received word from Summer Soccer Coordinator, Jared DeLyser that he will not be able to coordinate for the 2021 program.  Councilwoman Fisher will present a resolution to advertise for this position.

Councilwoman Fisher stated that Town Assessor, Dawn VanPatten has been very busy.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated that the Marion Court heard 51 cases in March.

Councilwoman Smith spoke next regarding the Marion Public Library.  Councilwoman Smith has been trying to obtain quotes to install the new doors purchased for the library.  The Library has started their Seed Sharing library.  The Library now offers ‘Learn to crochet kits’ for residents.  The Library is still holding online story hour.  Circulation is down from February however the library has still been very busy.  The Wi-Fi has been used often from the library parking lot even if the library is closed.

Councilwoman Smith also spoke about the Marion Cemetery Association.  They held their annual meeting on March 26, 2021.  Councilwoman Smith will get notes from the meeting and present them to the Town Board at the April 26, 2021.

Councilwoman Smith also talked about the Spring newsletter.  This is being produced by the Town Board and will be mailed to every resident hopefully in early May.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville spoke about the Marion Museum.  The museum is in need of a load of topsoil behind the museum.  This will help to level out the ground.  Once the ground is level the old bandstand will be taken out of storage and placed behind the museum.  Councilman Lonneville asked Highway Superintendent Tim Boerman if he could work with Duane Smeatin on Tuesday, April 13 at 8am to drop off the topsoil.

Councilman Lonneville also stated that the storm drain at the museum parking lot needs to be addressed.  This project will be something the drainage committee addresses.

Next Councilman Lonneville asked Historian, Caryn Devlin if she had anything to report.  Ms. Devlin reported that the Bicentennial committee has been working hard on events being planned for 2023.

Correspondence:

  1. Pharmaceutical Collection

Reports:

  1. Town Clerk                                                March 2021
  2. a. Money Market                                     April 2021
  3. Operating Statement                                March 2021
  4. Trial Balance                                              March2021
  5. Marion Fire District                                March2021
  6. Assessor                                                     March2021
  7. a. Code Officer                                        March2021
  8. Uniform Code Admin Enforcement                                         2020
  9. Library                                                       March2021
  10. Dog Control                                             March2021
  11. a. Bonafede                                              March2021
  12. Bender                                                      March2021
  13. Sheriff                                                       February 2021

14.Historian                                                  January – March 2021

Resolutions:

  1. Approve March 8th and 22nd Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for April 12th, 2021
  3. Agreement to Spend Highway Funds
  4. Authorize Appointment of Theresa Ryan as Court Clerk
  5. Payment of Claims – Prepay
  6. Payment of Claims

 Resolution #4012021 Approve March 8th and 22nd  Town Board Meeting Minutes

 On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board approves the March 8 and 22,, 2021, Town Board meeting minutes.

Resolution #4022021 Receive and File all Correspondence/Reports for April 12th 2021

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for April 12th 2021.

Resolution #4032021 Authorize Agreement to Spend Town Highway Funds

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, Timothy Boerman, Highway Superintendent, has prepared an agreement to spend Town Highway Funds for 2021 as attached; now

BE IT RESOLVED, that the Marion Town Board accepts and approves said agreement and authorizes all members of the Town Board and Town Highway Superintendent to sign said agreement in duplicate and forward to the County Superintendent of Highway for his signature; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent and the Principal Account Clerk.

Resolution #4042021 Authorize Appointment of Theresa Ryan as Court Clerk

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:       Ayes:  5

Long Roll:

Councilwoman Fisher – Aye

Counilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supevisor Bender – Aye

Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes hiring Theresa Ryan as Court Clerk effective January 1, 2021, at remuneration of $16.00 per hour for no more than 27 hours per week; to be appropriated from account 11101.01.000.009; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Theresa Ryan and the Principal Account Clerk.

Resolution #4052021 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Prepay Abstract                     

General                                                   2121.22

Library                                                       111.29

Sewer                                                      2019.32

Street Lighting                                         1224.31

Total                                                        5476.14

 Resolution #4062021 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                  3,796.03

Highway                                                77648.94

Library                                                     4968.20

Water                                                      3471.17

Sewer                                                    11808.73

Arbor Road                                              2628.00

NE Quadrant Phase II                              9539.74

Trust & Agency                                        4934.46

Total                                                   186,568.46        

 Resolution #4072021 Public Hearing for Appropriation from Park Reserve to Repair/Improve the Marion Town Park

 On a motion by Councilwoman Fisher and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

  WHEREAS, the Town of Marion desires to make repairs and/or improvements to the Marion Town Park; now

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion that a public Hearing will be held May 10, 2021 @ 6:30 pm at the Marion Municipal Room for the purpose of authorizing the appropriation from park reserve; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4082021 Authorize Supervisor to sign General Code Estimate to update local laws1-2020, 2-2019, 1-2019 and 2-2020

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached General Code estimate to update local laws 1-2020, 2-2019, 1-2019 and 2-2020 not to exceed $815 from account # 14204.01.000.239; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk, General Code and the Principal Account Clerk.

Resolution #4092021 Authorize Advertising for Soccer Supervisor & Night Park Supervisor

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

The Town of Marion is accepting applications for the position of Summer Soccer Coordinator/Supervisor and Summer Night Park Supervisor for the 2021 Summer Soccer Season.  Applications may be picked up at the Marion Town Clerk’s Office and returned by May 1, 2021.  Any questions may be directed to Councilwoman Joan Fisher at (315) 573-3151.

Supervisor Bender stated at the end of the meeting that Wayne County Human Resource Director will attend the Marion Town Board meeting on Monday, April 26, 2021.

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Bender closed the meeting at 8:20pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, April 26, 2021 @ 6:30pm

Meeting:                               Monday, May 10, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board