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Town Board meeting minutes 7-12-2021

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday July 12, 2021

A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday July 12, 2021 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30 pm with a roll call done by Heidi Levan, Clerk of the Board.

PRESENT:                     Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

Absent:                        None

IN PERSON ATTENDANCE:  Theresa Keyser; Jennifer Williams; Caryn Devlin, Town Historian; David Doyle, MRB Group; John Lonneville and 2 others.

Supervisor Bender asked everyone to stand and give the Pledge of Allegiance.  Supervisor Bender called for a roll call by the Clerk of the Board.

Supervisor Bender stated that four individuals signed up to speak at tonight’s board meeting.  She will ask each person to speak in the order their request was received for three minutes only.

Citizens Comments:

  1. Theresa Keyser – Marion NY Community Betterment Organization spoke first. Keyser asked the Town Board to consider giving this new organization a donation.  Supervisor Bender asked if Ms. Keyser would please stop into the Town Hall and speak to her directly.
  2. Jennifer Williams spoke next. Williams would like the Town Board to work together to create a better community for the Town of Marion.  Ms. Williams also stated she is an active member of the Marion Farmer’s Market.
  3. Caryn Devlin spoke next. Devlin gave the Marion Historian report.  Supervisor Bender stated that Ms. Devlin is welcome to speak at any Town Board meeting on Town Historian topics.  She only asked Ms. Devlin to sign up to speak if she wanted to speak about anything other than Town Historian topics.  Supervisor Bender also asked that Ms. Devlin sign up before each meeting and not make a request for 20 meetings at a time.
  4. John Lonneville spoke next. Lonneville asked why the TV/Monitor in the room was not being utilized by the Town Board.  Councilwoman Fisher stated that Zoom conferencing service was no longer happening so the monitor was not needed at this time.  Councilwoman Fisher did state that during budget discussions that the monitor should be used.  Mr. Lonneville next spoke regarding a new meeting minute format that is being used by the Clerk of the Board.  Mr. Lonneville asked why names of attendees were not being included on the meeting minutes.  Clerk of the Board, Heidi Levan stated that the law does not require names of audience attendees be written in the meeting notes, only if someone speaks directly to the board.  Ms. Levan also stated that Open Meeting Law did not require someone to sign in.  Anyone is allowed to attend a meeting.  Mr. Lonneville stated he would like a copy of these local laws.  Ms. Levan stated she will provide them to him.

 

Town Business

 

David Doyle from MRB Group spoke next regarding two projects the Town of Marion is interested in pursuing.  One is to replace and upgrade Wastewater Sewer Treatment pump stations and the other project is to add water lines to areas of Marion that do not currently have municipal water.  Each project can be submitted to a NYS fund for financing/grant opportunities.  The two NYS fund agencies are: Clean Water State Revolving Fund and Drinking Water State Revolving Fund. The Clean Water State Revolving fund is to be used for Wastewater projects.  The Drinking Water fund is for water line projects.  Both of these projects could use Federal funds if the funds become available.   All projects need to be submitted to NYS before July 16th, 2021.  Supervisor Bender stated that she will work with Principal Account Clerk, Kathy Cauwels to get these projects submitted to NYS.  The estimate to have these projects prepared and submitted to NYS by the MRB Group is between $1,000 and $2,000.

Town Clerk, Heidi Levan spoke next in regard to the AED machine.  Ms. Levan stated that six Town employees took CPR training from Bill Liddle in late June.  This training also included AED training.  The Town is now ready to use the AED machine if necessary.  911 has been notified that an AED machine is on site.

Supervisor Bender spoke next regarding mailboxes on Buffalo Street.  The Marion Postmaster contacted Supervisor Bender to state that people are parking in front of mailboxes on Buffalo Street making it difficult for mail to be delivered.  There is currently no local law preventing people from parking in front of mailboxes.

Supervisor Bender next stated that the Handicap Accessible doors at the Town Hall and the Court is not functioning properly.  Code Enforcement Officer, Duane Smeatin stated that is because people are either pushing the doors or trying to prevent them from opening correctly.  He stated that the buttons needed to be used to make the door open and close correctly.  The Court has chosen to not turn their doors on.

Supervisor Bender spoke next regarding a complaint the Town received about a new streetlight that was installed on the corner of Owls Nest Road and Beam Hill Road.  The light was installed for safety reasons.  The light will make it easier for the Highway Department to plow in the winter.

Correspondence:

  1. New Streetlight installed at Owls Nest at Beam Hill Road

2021 Committee Reports:                    Chair                              co-chair

Town Clerk                              Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                           LaVerne Bliek                       Jolene Bender

Public Safety, Judicial, Library            Deborah Smith              Joan Fisher

Parks, Recreation                      Joan Fisher                      Deborah Smith

Assessor                                Joan Fisher                          Deborah Smith

Historian, Zoning, Planning           Ronald Lonneville          Jolene Bender

Highway, Drainage                LaVerne Bliek                    Ronald Lonneville

Cemetery                           Deborah Smith                          LaVerne Bliek

Reports:

  1. Town Clerk June 2021
  2. a. Money Market             June 2021
  3. Operating Statement July 2021
  4. Trial Balance June 2021
  5. Marion Fire District             June 2021
  6. Code Officer June 2021
  7. Library June 2021
  8. Dog Control June 2021
  9. a. Court – Bonafede    June 2021
  10. Court – Bender June 2021
  11. Historian April – June

Committee Reports:

Supervisor Bender:  Town Clerk

Supervisor Bender thanked Mike Fonte for his donation of the new enlarged map that is now hanging on the wall in the municipal room.

Supervisor Bender mentioned that the Pioneer Gas Engine Association show is coming up July 23rd & 24th.

Supervisor Bender also stated that the application to request federal funds has been submitted.

Lucky Dog diner is closing.  The last day they will be open in Saturday, July 17th.

Hill Cumorah Pageant in Palmyra will no longer be held.  The Hill Cumorah area is currently under renovations.  Supervisor Bender has more information that she will share with all Town Board members.

Supervisor Bender stated that the Marion Town Park is looking sad.  Supervisor Bender and Councilwoman Fisher will make arrangements to clean and scrub tables and chairs as well as finish staining projects.  Supervisor Bender also stated that the bathrooms are getting rusty.  They are clean but does not look clean.  What would the Town Board like to do about this problem?  Councilwoman Smith suggested during the budget season to hire a maintenance person for the Town Park starting in 2022.  Supervisor Bender also asked if the Town Board would like to hold their next meeting at the Town Park.  All Town Board members agreed.  Clerk of the Board, Heidi Levan will advertise for this change in location.

 Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated the new water tower project in Sodus has been started.  The base is done and the sides are starting to be installed.  The Highway Department has been busy mowing roadsides and repairing equipment as needed. As for the Drainage projects, all easements have been signed and submitted to the DEC for the Goosen Road project.  Councilman Lonneville requested a Drainage committee meeting be scheduled.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated the 2021 Summer Recreation program started today (July 12th).  The summer soccer program will start later this week.  Councilwoman Fisher did stop up to the Town Park and noticed that two of the six swings on the swing sets are missing.  Councilwoman Fisher asked if we needed to buy more swings or were some available to be installed?  Councilwoman Fisher will work with Highway Superintendent, Tim Boerman to resolve this problem.   Councilwoman Fisher also stated the basketball court at the town park has been resealed and looks great.  Councilwoman Fisher will work with Tim Boerman to have a center line painted on this new surface.  Fencing for the Town Park baseball fields are being installed later this week.  Councilwoman Fisher also stated there are bees at the Town Park and Tim Boerman will be spraying to help remove the bees.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated the Marion Public Library has seen an increase in patrons entering the library.  21 new library cards were issued during the month of June.  This is a big increase from previous months.  The Library is no longer requiring books to be quarantined after they are returned.  Due Dates are now being used.

Councilwoman Smith spoke next regarding Public Safety.  There has been a situation on Mill Street regarding dogs off leash and running.  The owner of the dogs has been issued tickets.

Councilwoman Smith stated the Marion Courts heard 18 cases in June.

Councilwoman Smith spoke next regarding the Marion Cemetery Association.  Mowing is going well at the cemetery Fingerlakes DDSO has been helping with the mowing.  The Cemetery Association did receive a grant to restore old gravestones and have been working on getting this project done.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville stated that Code Enforcement Officer Duane Smeatin is continuing working on the Town museum, Jennie’s House.

Councilman Lonneville also stated that merging the Marion Planning & Zoning Boards is moving forward.

Resolutions:

  1. Approve May 10th and 24th Town Board Meeting Minutes
  2. Approve June 14th and 28th Town Board Meeting Minutes
  3. Receive and File all Correspondence/Reports for July 12th, 2021
  4. Authorize Closing of Streets within Hamlet for the 2021 Fall Festival
  5. Authorize Kathleen Cauwels to Send out an RFP to Replace the Generator at the Town Hall
  6. Authorize Town Board to Set Public Hearing for Local Law to Consolidate the Planning & Zoning Boards
  7. Authorize Town Board to set Public Hearing to Amend Town of Marion Zoning Code
  8. Payment of Claims

 Resolution #7012021 Approve May 10th and 24th Town Board Meeting Minutes

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the May 10th and 24th, Town Board meeting minutes.

Resolution #7022021 Approve June 14th and 28th Town Board Meeting Minutes

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the June 14th and 28th, Town Board meeting minutes.

Resolution #7032021 Receive and File all Correspondence/Reports for July 12th, 2021

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for July 12th 2021.

Resolution #7042021 Authorize Closing of Streets within the Hamlet for the 2021 Fall Festival

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board hereby requests the following streets to be fully closed to all traffic on Saturday September 11, 2021 from 7 a.m. – 6 p.m.

North Main Street from the South side of the Elementary School driveway

Buffalo Street across from the Town Hall

South Main Street, North of Mill Street

Maple Ave from the Marion Library to Main Street.

BE IT RESOLVED, that the Marion Town Board hereby request the following streets to be closed but open to local and festival traffic only on Saturday September 11, 2021 from 7 a.m. – 6 p.m.

Buffalo Street at Route 21

Maple Ave at Union Street

Mill Street at Union Street

Sunset Drive to Union Street

BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to send a copy of this resolution to E911, Marion Fire Department, Marion Ambulance, Marion Fire District, Seneca Foods, Marion Post Office, Wayne County Highway Department, Wayne County Sheriff, NYS Police Substation, Williamson, Chief Operator WWTP and Marion Highway Department.

Resolution #7052021 Authorize Kathleen Cauwels to Send out an RFP to Replace the Generator at the Town Hall

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the generator at the Town Hall has suffered a catastrophic failure on July 2, 2021, nor it is, due to the age, and overall condition of the unit;

BE IT RESOLVED, that the Marion Town Board authorizes Kathleen Cauwels to send out an RFP to relace the generator;

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #7062021 Set Public Hearing for Local Law to Consolidate the Planning & Zoning Boards of the Town of Marion

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

The following resolution was tabled.

BE IT RESOLVED, that the Marion Town Board sets a public hearing for August 9th ,2021 for the reason of consolidating the Town of Marion Planning & Zoning Boards;

WHEREAS, it was the considered opinion of all members of the Town Board who were present that a public hearing should be held on the 9th day of August, 2021, at 6:30 p.m. at the meeting room 3825 N. Main Street and;

NOW, RESOLVED, that a public hearing be held on the 9th day of August 2021, at 6:30 P.M., Local Time, at the meeting room 3825 N Main Street, on the question of consolidating the Planning & Zoning Boards and;

BE IT FURTHER RESOLVED, that a Notice of Hearing and a copy of said proposed amendment, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices and;

BE IT RESOLVED, that the Town Clerk shall post certified copies of both this Resolution and said proposed amendment, or a summary thereof, at the Town Hall, maintained by the Town Clerk pursuant to § 40(6) of the Town Law, for a period of not less than five (10) days prior to said public hearing.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin and the Principal Account Clerk

Resolution #7072021 Set Public Hearing for Local Law to Amend Zoning Law of the Town of Marion

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

The following resolution was tabled.

BE IT RESOLVED, that the Marion Town Board sets a public hearing for August 9th, 2021 to amend Zoning Law of the Town of Marion to include Chapter 308-32 Zoning Board and 308-34 Planning Board and;

WHEREAS, it was the considered opinion of all members of the Town Board who were present that a public hearing should be held on the 9th day of August 2021, at 6:30 p.m. at the meeting room 3825 N. Main Street

and;

NOW, RESOLVED, that a public hearing be held on the 9th day of August 2021, at 6:30 P.M., Local Time, at the

meeting room 3825 N. Main Street, on the question of the amendment of the Zoning Code and;

BE IT FURTHER RESOLVED, that a Notice of Hearing and a copy of said proposed amendment, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices and;

BE IT RESOLVED, that the Town Clerk shall post certified copies of both this Resolution and said proposed amendment, or a summary thereof, at the Town Hall, maintained by the Town Clerk pursuant to § 40(6) of the Town Law, for a period of not less than five (10) days prior to said public hearing.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin and the Principal Account Clerk

Resolution #7082021 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                18,548.00

Highway                                               17,397.09

Library                                                    1,204.63

Water                                                        242.25

Sewer                                                     7,403.78

Street Lighting                                           693.14

Drainage                                                 2,507.42

Trust & Agency                                       1,961.26

Total                                                     49,957.57        

Resolution #7092021 Ammend Resolution #6052021 Authorize MRB Group to prepare and submit a project listing to the NYS Department of Health Drinking Water State Revolving Fund.

On a motion by Councilwoman Fisher and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the amendment to resolution #6052021 to the following:

BE IT RESOLVED, that the Town Board authorizes MRB Group to prepare and submit a project listing to the New York State Department of Health Drinking Water State Revolving Fund and New York State Clean Water State Revolving Fund to be put on the the list for future projects for the Town of Marion; and

BE IT FURTHER resolved, that the Town Board authorizes this submission not to exceed two thousand dollars; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to MRB Group and the Principal Account Clerk.

With no further business, on a motion by Councilman Bliek and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 7:55pm.

Next meetings are scheduled for:

Meeting/Workshop:                     Monday, July 26, 2021 @ 6:30pm at the Marion Town Park

Meeting:                                       Monday, August 9, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Clerk of the Board

 

 

 

Marion Town Board