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Town Board Meeting Minutes 12.13.21

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, December 13, 2021

 

A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, December 13, 2021 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30 pm with a roll call done by Heidi Levan, Clerk of the Board.

PRESENT:                     LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

Joan Fisher, Councilwoman

Absent:

IN PERSON ATTENDANCE:  Duane Smeatin, Code Enforcement Officer; Jeff Cragg, Chief Wastewater Plant Operator; Tim Boerman, Highway Superintendent; Caryn Devlin, Marion Historian; Julie Herman; John Lonneville; Mike Cramer.

Supervisor Bender asked everyone to stand and give the Pledge of Allegiance.

Citizens Comments:

No one signed up to speak.

Town Business

Councilwoman Fisher gave a written report on the Town Park and all the work Councilwoman Fisher has been doing during her 4 year term of office.  The report explains parks maintenance, the work the highway department provides to the Town Park, recreation sports programs and summer recreation.  Councilwoman Fisher provided this report for the next Town Councilperson to take over the Town Park starting in 2022.  The following questions were asked regarding the Town Park.  1.  Can the driveway around the park get oiled & stoned with ARPA funds.  2.  Can ARPA funds be used for bathrooms.   These questions will be presented to Principal Account Clerk, Kathy Cauwels for clarification.  Councilwoman Fisher also suggested a Part time Recreation Director might be a position in the future the Town of Marion should consider hiring.

Councilman Lonneville spoke next in regard to the Marion American Legion.  The Marion American Legion hosted a Pearl Harbor Memorial Service on Tuesday, December 7, 2021.  The ceremony was attended by many people including Assemblyman Brian Manktelow.  American Legion member John Lonneville spoke and wanted to also thank the Marion Fire Department for using their trucks to shine lights down on the ceremony.

Councilman Lonneville next spoke about the Marion Town Park, which includes land leased from the Marion Cemetery Association, and the need for drainage.  Julie Herman provided a letter from the Marion Cemetery Association.  The Marion Cemetery Association needs to see finalized plans before giving any approval on drainage work that needs to be done on leased land at the Town Park.  Councilman Lonneville asked if the drainage project could be done using ARPA funds?  This question will need to be answered by Principal Account Clerk, Kathy Cauwels.

Supervisor Bender stated she had a meeting with Dave Doyle from MRB Group.  Mr. Doyle has suggested that the Town of Marion hire the MRB Group to manage the ARPA funds.  The Town Board discussed this and stated they are not interested in hiring MRB Group for this work.

Town Clerk Heidi Levan spoke next in regard to Governor Hochul signing two pieces of legislation in early November 2021.  Public Officers Law #106 (3) stated that town board meeting minutes must be posted on the town’s website within 2 weeks of the meeting.  Open Meeting law S.1150-A/A.1228-A states that all proposed resolutions, law, rule, regulation, policy, or amendment for a Town Board meeting must be made available to the public 24 hours in advance of the meeting on the town website.  This new legislation means the Town Board must get all information to Principal Account Clerk, Kathy Cauwels by the Wednesday before an upcoming board meeting.  This also means meeting minutes will be posted to the town’s website before they have been approved by the board.

Committee Reports:                   

Supervisor Bender:  Town Clerk, Zoning & Planning.

Town Clerk Heidi Levan stated that Wayne County has changed tax collection programs for the 2022 Town and County taxes.  This change has caused the tax bills to be delayed in printing.  Supervisor Bender stated the Marion Planning board received 1 application and the Zoning Board has not received any for the month of November.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek asked Highway Superintendent Tim Boerman to speak on behalf of the Highway Department.  Mr. Boerman stated the Highway Department hung Holiday decorations and wanted to thank the Town of Ontario Highway Department for the use of their bucket truck.  The Marion Highway Department plowed 4 times in November.  The Highway Department also built shelves in the maintenance building at the Town Park.  Councilwoman Fisher thanked Mr. Boerman and the rest of the Highway Department for their hard work on this project.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated that youth basketball and adult basketball are both taking place this winter. Travis DeLyser will be in charge of the adult basketball program.  Councilwoman Fisher also stated that Assessor, Dawn VanPatten has been busy mailing Senior exemption forms and agricultural forms to Marion residents.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated the Marion Library is in need of two new board members.  Nancy Brown is moving to Florida and Irene Hansen is moving to Monroe County.  If you know of anyone who is interested in one of these two positions, please contact Library Director, Tracy Whitney.  Councilwoman Smith next asked Julie Herman to speak on behalf of the Marion Cemetery Association.  Ms. Herman stated she is currently working on finishing up paperwork for the grant they received for foundation work.  All burials have been suspended until spring of 2022.  Resident John Lonneville wanted to know why there is still caution tape on a few trees in the cemetery.  Mr. Lonneville also would like a small pear tree removed in the cemetery because he feels it blocks the view of one of the veteran memorials.  Ms. Herman stated this is a discussion to have with the Marion Cemetery Association.  Currently, the Marion Cemetery Association is not in favor of removing a perfectly healthy pear tree.  The focus is to remove unhealthy and unsafe trees.

Councilman Lonneville:  Historian

Councilman Lonneville stated that Code Enforcement Officer, Duane Smeatin has been busy working at Jennie’s House (town museum).  Next, Councilman Lonneville asked Historian Caryn Devlin to speak about Jennie’s House.  Ms. Devlin stated the museum has been decorated with holiday decorations from the 1860’s.  The museum will be open on Saturday, December 18th from 5:30pm to 6pm before the holiday parade.  Bicentennial calendars are currently being sold at the Town Clerk’s Office. Price is $15.

Councilman Lonneville next stated that former Marion Town Supervisor, Barry Thorn will be doing something in February 2022 in support of Jennie’s House.

Councilwoman Fisher wanted to thank Councilman Bliek for mowing over at Jennie’s house this summer.

Correspondence:

  1. Legislation Updates

2021 Committee Reports:          Chair                         co-chair

Town Clerk                              Jolene Bender                          Joan Fisher

Deputy Supervisor                LaVerne Bliek

Water, Sewer                       LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith              Joan Fisher

Parks, Recreation               Joan Fisher                              Deborah Smith

Assessor                            Joan Fisher                              Deborah Smith

Zoning, Planning                Jolene Bender                           LaVerne Bliek

Historian                      Ronald Lonneville                   Jolene Bender

Highway, Drainage             LaVerne Bliek                      Ronald Lonneville

Cemetery                Deborah Smith             LaVerne Bliek

Reports:

  1. Town Clerk November 2021
  2. a. Money Market November 2021
  3. Operating Statement December 2021
  4. Trial Balance November 2021
  5. Marion Fire District November 2021
  6. Assessor    November 2021
  7. Code Officer November 2021
  8. Library November 2021
  9. Dog Control November 2021
  10. a. Bonafede November 2021
  11. Bender   November 2021
  12. Planning Board November 2021

Resolutions:

  1. Approve November 8th and 22nd, Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for December13th, 2021
  3. Authorize Subsidiary Transfer
  4. Authorize Re-Appointment – Registrar of Vital Statistics
  5. Authorize Re-Appointment – Deputy Registrar of Vital Statistics
  6. Authorize Supervisor to sign 2022 Inter-Municipal Agreement for Animal Control Services
  7. Award of contract to Leno Electric and Plumbing for Renovations at the Town Hall
  8. Award Contract to Leno Electric and Plumbing to Install Electric for the Security Cameras at the Town Park
  9. Payment of Claims Prepays
  10. Payment of Claims – 2021 Levy
  11. Payment of Claims

 Resolution #12012021 Approve November 8th and 22nd Town Board Meeting Minutes

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the November 8th and 22nd, Town Board meeting minutes.

Resolution #12022021 Receive and File all Correspondence/Reports for December 13th, 2021

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for December 13th 2021.

Resolution #12032021 Authorize Subsidiary Transfer

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED         Ayes 5

Nays 0

Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Smith – Aye

Councilwoman Fisher – Aye

Supervisor Bender – Aye

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the Transfer of the following expense accounts:

12/13/21 Transfers – Resolution #3

General Fund                  

Fund                                                Name                        Debit                                         Credit

10104.01.000.004           Town Board Misc                                                    $   60.00

10104.01.000.026                             Town Board Website                                              $ 384.81

11104.01.000.015                             Justice Publications                                                  $ 120.21

11104.01.000.018                             Justice Phone                                                             $160.16

12204.01.000.004                             Supervisor Misc                                                       $   28.67

12204.01.000.019                             Supervisor Mileage                                                 $  117.32

12204.01.000.025                             Supervisor Computer Supplies                               $  158.18

 General Fund Cont’d                                                                                                                    

Fund                                                Name                               Debit                                  Credit

13301.01.000.211                             Tax Collector                                                          $   .03

13551.01.000.023                             Assessor PT Clerk                                              $1536.00

13554.01.000.018                             Assessor Phone                                                   $    36.10

13554.01.000.034                             Assessor Stationery                                                  76.42

14204.01.000.000                             Attorney                                                               $1216.65

16204.01.000.045                             Buildings Maintenance Supplies                         $      6.99

16204.01.000.046                             Buildings Outside Maintenance                          $      3.89

16204.01.000.050                             Buildings Renovations                                         $  173.44

16204.01.000.052                             Buildings Security System                                   $    34.67

33104.01.000.000                             Traffic Control                                                     $1783.30

40201.01.000.000                             Registrar of Vital Statistics                                  $  224.83

51324.01.000.018                             Garage Phone                                                       $  202.06

51324.01.000.047                             Garage Refuse Removal                                       $  451.31

51324.01.000.048                             Garage Water/Sewer                                            $  269.70

71104.01.000.044                             Parks Gas & Electric                                            $  601.80

71104.01.000.047                             Parks Refuse Removal                                         $  187.50

71104.01.000.065                             Parks Equipment Rental                                       $  500.00

71104.01.000.066                             Parks Gasoline                                                       $  375.06

73101.01.000.081                             Youth Programs Head Counselor                          $  283.39

73101.01.000.083                             Youth Programs Recreation Director                    $  576.54

73102.01.000.087                             Youth Programs Soccer                                         $2231.25

73102.01.000.088                             Youth Programs Baseball                                      $5438.50

75104.01.000.028                             Historian Office Supplies                                      $    88.20

75104.01.000.097                             Historian Historic Marker                                     $    86.84

75204.01.000.096                             Historical Property Addition/Improvement                                     $  228.89

80101.01.000.103                             Zoning Board Members                                         $1420.00

80104.01.000.005                             Zoning Supplies                                                     $      1.00

80204.01.000.005                             Planning Postage                                                   $      2.00

88104.01.000.000                             Cemeteries                                                             $  170.00

16204.01.000.044                             Gas & Electric                $2486.52

19104.01.000.000                             Unallocated Insurance     $1834.68

51324.01.000.042                             Garage Building Repairs  $1824.83

51324.01.000.044                             Garage Gas & Electric      $4879.98

71104.01.000.048                             Parks Water & Sewer        $  286.75

71104.01.000.064                             Parks Bathroom Maintenance $  677.82

71104.01.000.079                             Parks Gravel                      $1227.09

73101.01.000.080                             Parks Counselors               $3549.93

73104.01.000.093                             Youth Programs                 $1401.02

73104.01.000.095                             Field Trips                           $1067.09

$19235.71            $19235.71

Highway

Fund                                                Name                                   Debit                  Credit

51101.03.000.112                             General Repairs Lawson                                 $1484.53

51101.03.000.113                             General Repairs Ford                                      $2061.54

51101.03.000.114                             General Repairs Taber                                     $4501.16

51101.03.000.115                             General Repairs Phillips                                  $2030.49

51101.03.000.116                             General Repairs Vanderbrook                        $2243.04

51104.03.000.124                             General Repairs Stone                                    $  497.77

51104.03.000.125                             General Repairs Striping                                 $  808.78

 

Fund                                                Name                                Debit                     Credit

51104.03.000.127                             General Repairs Drug Testing                         $    60.00

51121.03.000.114                             Permanent Improvement Taber                       $  993.60

51124.03.000.004                             Permanent Improvement Misc                        $  328.32

51304.03.000.141                             Machinery Safety Equipment                          $  112.09

90308.03.000.000                             Social Security                                                $1924.21

51104.03.000.119                             General Repairs Consultant    $  459.85

51104.03.000.126                             General Repairs Brush           $  250.00

51104.03.000.122                             General Repairs Patching        $  328.40

51104.03.000.123                             General Repairs Pipe/Culverts $    87.89

51124.03.000.065                             Permanent Improvements Equip Rental $  714.04

51124.03.000.104                             Permanent Improvements Engineer$  200.00

51124.03.000.123                             Permanent Improvements Pipe/Culverts $3002.94

51124.03.000.124                             Permanent Improvements Stone $1564.85

51124.03.000.128                             Permanent Improvements Guard Rail $  191.77

51124.03.000.129                             Permanent Improvements Wedging $6895.84

51124.03.000.130                             Permanent Improvements Road Const $  999.49

51302.03.000.004                             Machinery Equipment   $  461.88

51302.03.000.131                             Machinery Blades         $  271.61

51302.03.000.132                             Machinery Tires            $  276.90

51304.03.000.136                             Machinery Diesel          $  220.06

                                                                              $15925.52                  $15925.52                                 

Water                                              

Fund                                                Name                         Debit                              Credit

90408.06.000.000                             Workers Comp                                                $.03

83404.06.000.159                             Trans Distribution Maintenance  $.03

                                   $.03                               $.03                                                                         

Sewer                                                                                                                                                  

Fund                                                Name                    Debit                                 Credit

81302.07.000.004                             Misc                                                                 $186.58

81304.07.000.051                             Internet                                                            $    5.31

81304.07.000.074                       Treatment Disposal Tools                         $  12.86

81304.07.000.104                             Treatment Disposal Engineer                          $387.00

81304.07.000.170                             Treatment Vehicle Repairs                              $559.09

90308.07.000.000                       Social Security                                                $140.04

81304.07.000.044                             Treatment Disposal G &E $1290.88              

$1290.88                              $1290.88

Drainage                                         

Fund                                                Name               Debit                                      Credit

85401.10.000.000                             Personal Services                                             $13.38

90308.10.000.000                             Social Security                                                $  1.02

85404.10.000.174                             Projects               $14.40

$14.40                                   $14.40

AND BE IT RESOLVED, that the Marion Town Board authorizes the Principal Account Clerk to transfer any additional subsidiary transfers to close out the 2021 accounting books; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #12042021 Authorize Re-Appointment – Registrar

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board re-appoints Heidi M. Levan, 5230 Arbor Rd., Marion, as the Registrar of Vital Statistics for the Town of Marion effective January 1, 2022 and expiring December 31, 2025;and

WHEREAS, Public Health Law Section 4124 provides for a salary for local registrars;

NOW BE IT RESOLVED, that the Marion Town Board authorizes a salary of $615 for 2022 to be appropriated from Account #40201.01.000.000; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

Resolution #12052021 Authorize Re-Appointment – Deputy Registrar

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board re-appoints Kimberly Williams, 4978 E. Williamson Road, Marion, as the Deputy Registrar of Vital Statistics for the Town of Marion effective January 1, 2022 and expiring December 31, 2025; and

WHEREAS, Public Health Law Section 4124 provides for a salary for local registrars;

NOW BE IT RESOLVED, that the Marion Town Board authorizes a salary of $100 for 2022 to be appropriated from Account #40201.01.000.229; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

Resolution #12062021 Authorize Supervisor to sign 2022 Inter-Municipal Agreement for Animal Control Services

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached 2022 Inter-Municipal Agreement for animal Control Services; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Town of Williamson, Town of Ontario, and Principal Account Clerk.

Resolution #12072021 Award Contract Finish Electrical Upgrades at the Town Hall

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion held a public hearing for the appropriation of Town Hall reserve funds to make improvements/repairs to the Marion Town Hall; and

WHEREAS, the Town of Marion sent out an RFP to obtain bids to make improvements/repairs at the Town Hall; and

WHEREAS, the Town of Marion received 1 bid for the electrical work; and

BE IT RESOLVED, that the Marion Town Board awards the contract to Leno Electric and Plumbing, to complete all aspects of the electrical work according to the RFP for an amount not to exceed $ 3,240 to be transferred from Town Hall Reserve to account building repairs 16204.01.000.042; and.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Code Officer and the Principal Account Clerk.

Resolution #12082021 Award Contract to Install Electric for the Security Cameras at the Town Park

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion sent out an RFP to obtain bids to install security cameras at the Town Park; and

WHEREAS, the Town of Marion received 1 bid for the electrical work; and

BE IT RESOLVED, that the Marion Town Board awards the contract to Leno Electric and Plumbing, to complete all aspects of the electrical work according to the RFP for an amount not to exceed $ 3,956 to be expended from ARPA funds; and.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Code Officer and the Principal Account Clerk.

Resolution #12092021 Prepays

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

General                                                  1,335.59

Library                                                       134.24

Sewer                                                        502.60

Street Lighting                                        2,158.28

Total                                                       4,130.71

Resolution #12102021 Payment of Claims

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

General                                                           1,251.06

Total                                                               1,251.06

Resolution #12112021 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                62,298.52

Highway                                             151,726.81

Library                                                  14,698.56

Sewer                                                   19,911.49

Street Lighting                                        1,135.23

Federal Stimulus Money                      51,109.25

Trust & Agency                                       2,800.67

Total                                                 $303,680.53      

With no further business, on a motion by Councilman Bliek and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 7:45pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, December 27, 2021 @ 3pm

Meeting/Workshop:               Monday, January 3, 2022 @ 6:30pm

_____________________________________________

Heidi M. Levan, Clerk of the Board

 

 

Marion Town Board