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Town Board Meeting Minutes 11.8.2021

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, November 8, 2021

A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, November 8, 2021 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:35 pm with a roll call done by Heidi Levan, Clerk of the Board.

PRESENT:                     LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

Absent:                        Joan Fisher, Councilwoman

IN PERSON ATTENDANCE:  Duane Smeatin, Code Enforcement Officer; Jeff Cragg, Chief Wastewater Plant Operator; Tim Boerman, Highway Superintendent; Julie Herman; John Lonneville; Theresa Keyser; Casey Magee; Kelly Magee; Jennifer Hunter; Adrianna Vancamp; Abbigail Phillips; Adam Schultz; Janet Jaramillo; Kayla Menut; Haili Cote; Sidney Hartnagel; Jacob St.Cyr; Olivia Salisbury; Cam Jones.

Supervisor Bender asked everyone to stand and give the Pledge of Allegiance.

Supervisor Bender started the meeting with the two residents who signed up to speak during the ‘Citizen Comments’ section of the meeting.

Citizens Comments:

  1. Casey Magee –  Magee spoke on behalf of the Marion Fire Department.  The Marion Fire Department is planning a holiday parade on Saturday, December 18th.  The parade will line up on Smith Road and proceed down Newark Marion Road (Mill Street) to South Main Street up North Main Street and finishing at the Marion Town Park.  The parade will start at 6pm and Mr. Magee has asked that the road be closed between 5:45pm and 7pm on the roads listed above.   The Town Board was delighted to hear about the parade and will pass a resolution to close the roads.
  2. Theresa Keyser and Jennifer Hunter spoke next. Theresa Keyser is from the Marion NY Community Betterment organization and Jennifer Hunter is from the Marion Historic Association.  The two groups are working together with the Marion Fire Department to have activities before and after the parade on December 18, 2021.  There will be a gingerbread house contest and displays will be set up in the empty buildings across from the museum.  Jennie’s House (town museum) will have rooms decorated with 1860’s period Christmas decorations.  They are also planning on serving hot cocoa and cookies to anyone who visits.  At the Town Park will be an opportunity for children to visit Santa and have their picture taken.  The winner of the gingerbread house contest will be announced at the Town Park.  The Town Board is again happy to hear about these activities and will allow the use of the Town Park pavilion to these two groups.

Town Business

Councilman Lonneville talked about the Marion Town Park and its lease of the property from the Marion Cemetery Association.  Councilman Lonneville asked Julie Herman, treasurer of the Marion Cemetery Association, if the Town was able to do any construction on the land that the Town Park leases.  Ms. Herman will look into this and report back to the Town Board.  The current lease doesn’t expire until October 2037.  Councilman Lonneville spoke regarding the recent rains and the flooding that took place at the Town Park.  Councilman Lonneville feels that drainage work needs to be done at the Town Park.  Some of this drainage work would need to be done on leased land.

Supervisor Bender next spoke about the Federal Stimulus projects.  The Town has spent some funds on making improvements to the Marion Sewer Department.  The Town is also looking into replacing playground equipment at the Town Park.

Supervisor Bender welcomed all the students in the room and encouraged them to call the Town Hall if they had any questions regarding tonight’s meeting.

Councilwoman Smith spoke next and asked if the Highway Department still planned on installing siding at Jennie’s House.  Mr. Boerman stated they look forward to this project and if they don’t get to it this fall they will do it in the spring.  Councilwoman Smith next asked if the $10,000 in the 2022 budget for installing siding was necessary.  Councilwoman Smith stated that putting $10,000 in the budget for a “just in case” project is not a way to create a budget.  Councilman Lonneville stated that the money is there in case the project can’t be completed by the highway department and needs to done by a local contractor.  Supervisor Bender next asked if the money isn’t used, will it go back to fund balance?  Councilman Lonneville stated yes, money would go back to fund balance if not used on siding.  Supervisor Bender stated that it was fine to leave the funds in the budget for this project.

Correspondence:      None

Reports:

  1. Town Clerk October 2021
  2. Accounting
  3. Money Market October 2021
  4. Accounting Operating Statement November 2021
  5. Account Trial Balance October 2021
  6. Marion Fire District October 2021
  7. Assessor   October 2021
  8. Code Officer October 2021
  9. Library October 2021
  10. Town Justice   Bonafede   October 2021
  11. Town Justice   Bender October 2021

 Committee Reports:                   

Supervisor Bender:  Town Clerk, Zoning & Planning.

Supervisor Bender asked Town Clerk, Heidi Levan to give report on the Town Clerk’s Office.  Ms. Levan stated the Town Clerk’s Office has now finished collecting school taxes and is now gearing up for Town and County taxes.

Supervisor Bender stated that the Marion Planning and Zoning Boards will be meeting this Saturday, November 13th for training.  John Lonneville stated that the Marion Zoning Board has received 1 application in October.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated that the Water Storage Tank in Sodus is on schedule and the Wayne County Water and Sewer Authority is planning on a meeting in December to discuss the new Joint Wastewater Treatment Plant.

Councilman Bliek next asked Highway Superintendent, Tim Boerman to give report.  Mr. Boerman stated that all Highway trucks were inspected in October.  Summer tires on trucks have been changed over to winter tires.  The highway department has been busy hauling salt and sand in preparation for the winter months.  The highway department has also been busy unplugging culverts due to falling leaves.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher was unable to attend this meeting.  Ms. Levan did however state that lots of new baseball equipment has been delivered to the Town Hall. Supervisor Bender also stated that new Clerk to the Assessor, Adrienne Compton has been working will with Assessor Dawn VanPatten.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated that the Marion court heard 26 cases in October.

Councilwoman Smith also stated that the Marion Library is having storyhour this fall and now has a free jigsaw puzzle exchange program at the library.

Councilman Lonneville:  Historian

Councilman Lonneville stated that Duane Smeatin continues to work on the exterior of Jennie’s House (town museum) during the good weather.  On poor weather days, Duane works on the inside of the museum.  The Marion Historic Association have also been working hard at the museum.  A group of volunteers sanded and refinished the floors and have been busy getting a few rooms done so it can be used in December for the Holiday parade.

Resolutions:

  1. Approve October 12th, 18th and 25th, Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for November 8th, 2021
  3. Adopt 2022 Budget
  4. Professional Services Allocation for the Pump Upgrades of the Sewer Pump Stations
  5. Authorize Xylem Water Solutions to Upgrade Pumps at the Pump Stations – Sunset Drive.
  6. Authorize Contract with Wayne County Public Works – Snow & Ice
  7. Authorize Purchase of 2023 HX620 6×4 (HX62F)
  8. Payment of Claims
  9. Road Closure December 18, 2021

 Resolution #11012021 Approve October 12th, 18th and 25th Town Board Meeting Minutes

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the October 12th, 18th and 25th, Town Board meeting minutes.

Resolution #11022021 Receive and File all Correspondence/Reports for November 8th, 2021

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for November 8th 2021.

Resolution #11032021 Adopt 2022 Budget

 On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED         Ayes 4

Nays 0

Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

The following resolution was adopted

WHEREAS, the Marion Town Board has received the 2022 Tentative Budget for the Town of Marion; and

WHEREAS, the Marion Town Board prepared the 2022 Preliminary Budget for the Town of Marion; and

WHEREAS, a Public Hearing on the 2022 Budget was held on October 25, 2021; now

BE IT RESOLVED, that the Marion Town Board adopts the 2022 budget as attached; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #11042021 Professional Services Allocation for the Pump Upgrades of the Sewer Pump Stations

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board is looking to upgrade the pumps at the sewer pump stations and;

WHEREAS, according to the Town of Marion Procurement Policy

Guideline 6. Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances:

  1. a) Acquisition of Professional Services;

WHEREAS, he Town of Marion has a contract with Xylem to maintain the pumps currently and;

BE IT RESOLVED, that the Town of Marion will continue to contract with Xylem for our pumps at the pump stations and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Jeffrey Cragg, and the Principal Account Clerk.

Resolution #11052021 Authorize Xylem Water Solutions to Upgrade the Pumps at the Sewer Pump Stations – Sunset Drive

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion realizes that the pumps are in need of an upgrade at the sewer pump stations on Sunset Drive and need to be upgraded;

WHEREAS, Jeffrey Cragg, Wastewater Treatment Plant Operator, obtained estimates from Xylem Water Solutions;

BE IT RESOLVED, that the Marion Town Board authorizes appropriation from ARPA Federal Stimulus Funds to upgrade the pumps at the sewer pump stations at Sunset Drive at a cost not to exceed:

Sunset Drive                            $5,708.25

Sunset Drive                            $5,708.25

Shipping                                  $400.00

$11,816.50

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Jeffrey Cragg, and the Principal Account Clerk.

Resolution #11062021 Authorize Contract with Wayne County Public Works – Snow & Ice

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached contract with Wayne County Public Works – Snow & Ice; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the County of Wayne, Marion Highway Superintendent, and the Principal Account Clerk.

Resolution #11072021 Authorize Purchase of 2023 HX620 6×4 (HX62F) With Tenco Plow Equipment

 On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED         Ayes 4

Nays 0

Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

The following resolution was adopted

WHEREAS, the Town of Marion desires to purchase a new 2023 HX620 6×4 (HX62F) International with Tenco plow equipment, from Tenco Industries  Inc. off the Onondaga County Contract #8996 now;

BE IT RESOLVED, that the Marion Town Board authorizes the purchase of a new 2023 HX620 6×4 International with Tenco plow equipment from Navistar Inc., 399 Shaker Road, Suite 202, Loudenville, NY, 12211 in the amount not to exceed $226,084.30 and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent, and the Principal Account Clerk.

Resolution #11082021 Payment of Claims

 On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                12,668.38

Highway                                               39,907.26

Library                                                    1,505.67

Water                                                            0.00

Sewer                                                     2,753.10

Street Lighting                                           126.04

Drainage                                                 1,608.75

NW Phase I                                               27,531.39

NE Phase I                                                   7,290.56

NW Phase II                                              42,025.42

Ext #2 to Water #1                                  22,806.89

NE III                                                       16,490.00

Ext #1 to NE #1                                    24,425.00

SE Water                                              48,775.00

Trust & Agency                                       2,467.38

Total                                                 $276,532.09      

 Resolution #11092021 Authorize Closing of Streets within the Hamlet for Holiday Parade December 18, 2021

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board hereby requests the following streets to be fully closed to all traffic on Saturday December 18, 2021 from 5:45p.m. – 7 p.m.

Newark Marion Road, Mill Street, South Main Street from Mill Street to North Main Street, North Main Street to Park Drive.

BE IT RESOLVED, that the Marion Town Board hereby requests the following streets to be closed but open to local holiday parade only on Saturday December 18, 2021 from 5:45 pm – 7p.m.

BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to send a copy of this resolution to E911, Marion Fire Department, Western Wayne Ambulance, Marion Fire District, Seneca Foods, Marion Post Office, Wayne County Highway Department, Wayne County Sheriff, NYS Police Substation, Williamson, Marion NY Community Betterment Organization, Chief Operator WWTP and Marion Highway Department.

 With no further business, on a motion by Councilwoman Smith and seconded by Councilman Bliek, Supervisor Bender closed the meeting at 7:15pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, November 22, 2021 @ 6:30pm

Meeting/Workshop:           Monday, December 13, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Clerk of the Board

 

Marion Town Board