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4.11.22 Meeting Minutes

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, April 11, 2022

A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, April 11, 2022 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30 pm with a roll call done by Heidi Levan, Clerk of the Board.

PRESENT:                     Jolene Bender, Supervisor

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Julie Herman, Councilwoman

Michael Cramer, Councilman – Via Zoom

Absent:

IN PERSON ATTENDANCE:  Tim Boerman, Highway Superintendent; John Lonneville; Ashley Tack, Caryn Devlin.

Supervisor Bender asked everyone to stand and give the Pledge of Allegiance.

Supervisor Bender next read the following statement:

If you are attending a Town Board Meeting and have not signed up for Public Participation Section of the Town Board Meeting pursuant to the rules which have been established (24 hours prior to start of meeting), then you will not be able to express your opinion. As a courtesy to those who attend the Board Meeting, you are requested not to interrupt the meeting, and refrain from conversation that would interfere with those attending being able to hear the Board transact its business. If in fact someone interferes with the meeting or the conversation with other spectators should require a warning and it is ignored, the person could be charged with Disorderly Conduct. For public hearings, speaking will be limited to topics on the agenda.

If after the Town Board has finished their business, each person in attendance who wishes to speak will be given 3 minutes at the end of the meeting to speak on only topics discussed at the evenings meeting.

Citizens Comments:

John Lonneville had signed up in advance to speak.  Mr. Lonneville shared that the Marion American Legion will be hosting a Memorial Day parade starting at 11am.  Mr. Lonneville asked if the Town of Marion would be willing to help set bleachers and trash cans for the event.  The Town Board all agreed to this and look forward to the parade.

Discussion:

Town Business: 

Councilman Lonneville spoke regarding the interior and exterior work that needs to be completed at the Town Hall.  Councilman Lonneville is working on getting all the work coordinated.  Councilman Cramer offered to assist Councilman Lonneville.

Councilman Lonneville next spoke in regard to the Marion Town Park.  The unisex bathroom is being worked on and Councilman Lonneville will coordinate with the contractors to ensure this project is complete.  Councilman Lonneville stated he feels a new sidewalk should be installed between the playground the building that would start at the parking lot and end in front of the new bathroom door.  All Town Board members agreed, and Councilman Lonneville will work on estimates for this project.

Councilman Lonneville next stated the library door is on the list of projects that need to get done.  Councilwoman Herman stated it should be done as soon as possible due to the fact that the library cannot rent their community room until the new door has been installed.

Councilwoman Herman spoke next regarding Marion Recreation sports.  Councilwoman Herman asked Baseball/Softball/Soccer coordinator Ashley Tack to speak.  Ms. Tack stated that baseball practices have started, and the first games of the season will take place Monday, May 9th.  Ms. Tack was approached by the Marion High School Spanish Club.  The Spanish Club would like to sell concessions during the baseball/softball & soccer season.  The Town Board thought this was a great idea.  Ms. Tack also asked if the Town was willing to provide her with a town email address.  The Town Board agreed, and an email will be set up for Ms. Tack.  Town Clerk Heidi Levan spoke and stated she has been working to find a way to set up credit card payments for recreation.  A solution has been found and residents can now pay with credit card for recreation programs but will need to come to the Town Clerk’s office to use their card. Ms. Tack and Councilwoman Herman have been actively looking for someone to clean at the Town Park.

Councilman Lonneville spoke next regarding the GVRR Grant.  The grant has been submitted and now we are just waiting to hear if we have been approved or not.  Either way, the work needs to be done.  If we do receive the grant then the money can go back into our account.  The grant is set up that the Town pays for the work and the grant reimburses the town for the work done.

Councilman Lonneville spoke next regarding the Park projects.  Councilman Lonneville stated drainage needs to be done.  Tim Boerman, Highway Superintendent stated he will be running a drain and tile along the driveway and drain to the back of the park.  A French drain will be done on the North End of the park.  Mr. Boerman stated to pave the walking trail around the park would cost approximately $32,000.  Mr. Boerman will get quotes for this project to be completed.  Mr. Boerman will also get quotes for the drainage project at the Town Park.  Councilman Lonneville next asked about the proposed new parking lot at the Town Park. Mr. Boerman will get quotes for this work as well.

Councilman Lonneville asked what the drainage committee will be doing about the safety hazard on the corner of Goosen Rd. & Hall Center Rd. The drainage at the intersection needs to be addressed which will also mean a new retaining wall for the cemetery on the same corner will need to be replaced.  Councilman Lonneville asked Mr. Boerman to get estimates for this work as well.

Councilman Lonneville stated a new pizzeria is coming to Marion.  The new pizzeria will be a brick oven pizza and the soft opening is currently planned for May 1, 2022.  The name of the new pizzeria is Dario’s.

Councilman Lonneville next spoke about the kitchen in the main pavilion at the Town Park.  A discussion was held among board members last year to remove both the grill and oven from the kitchen.  Councilman Lonneville wanted to know why this hasn’t been done and when will it be.  Mr. Boerman stated the Highway Department will remove both items.  A question was then raised as to if a kitchen was needed.  Councilman Lonneville suggested the Town Board should meet at the Town Park to discuss renovations.  The Town Board decided to meet on Monday, April 25th at 5:15pm at the park before their regularly scheduled meeting at 6:30pm on this date.

Citizens Comments:

Committee Reports:                   

Supervisor Bender:  Assessor, Zoning, Planning

Supervisor Bender stated she was sorry to hear that Mr. Smeatin was leaving the Town of Marion for other employment.  Supervisor Bender wanted to thank Mr. Smeatin for all of his hard work.  A discussion then was held regarding a new Code Enforcement Officer.  A decision was made to hold a special meeting on Monday, April 18th at 6:30pm to discuss this position.  The Clerk of the Board was asked to publish this notice in the paper.

Supervisor Bender stated that the Assessor’s office has been very busy and both Dawn VanPatten and Adrienne Compton love their new office space.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated the Wayne County Water & Sewer Authority (WCWSA) will be having an open house at the new pump house in Sodus in the middle of May. Councilman Bliek also stated a new electrical system will be installed at the Marion pump houses by the end of the week.  Councilman Bliek next asked Mr. Boerman to speak on behalf of the Marion Highway Department.  Mr. Boerman stated he would like to pave around the highway department with ARPA funds. The Town Board suggested Mr. Boerman to get estimates for this project and then the Board will decide.  Mr. Boerman stated the Highway Department plowed the roads 13 times in March.

Councilman Bliek spoke next regarding the drainage committee.  The DEC has approved both projects that were submitted but the project might not get done.  The drainage committee will meet again in the middle of May to discuss projects.

Councilman Bliek stated that WCWSA is hoping to get out to bid next month for the new joint Wastewater Treatment plant.

Councilman Lonneville:  Historian, Public Safety, Code Enforcement

Councilman Lonneville thanked Duane Smeatin for his tireless work and dedication to the Town of Marion.  Mr. Smeatin leaving the Town of Marion is a huge loss to the Town.  Councilman Lonneville wished Mr. Smeatin well at his new employment.

Councilman Lonneville stated a new pizzeria is coming to Marion.  The new pizzeria will be a brick oven pizza and the soft opening is currently planned for May 1, 2022.  The name of the new pizzeria is Dario’s.

Councilman Lonneville stated Kathy Cauwels has been working on benchmarking clean energy project however, two utilities bills are still needed.

Historian Caryn Devlin spoke next.  The Marion Historic Association is having a dedication for a new Pomeroy marker on Saturday, April 23rd at 10am.  It’s for the Durfee house that is the cobblestone house next to the Dollar General in Marion.  An Open house for the museum will be held immediately after the dedication at Jennie’s House (Town Museum).  Ms. Devlin also thanked the Marion Highway Department for hanging a new bicentennial sign on Marion-Walworth Rd.  Councilman Lonneville thanked Jennifer & Jon Hunter, Caryn & Mark Devlin, Patti Callahan, and John Lonneville for all of their hard work at the museum.  All demolition has been completed after the work weekend that was held April 9th. The storage container has also been removed and the general contractors have been working hard on the interior of the building.

Councilman Lonneville asked if new Planning Board members have received their training as of yet?  Supervisor Bender to will look into this.

Councilwoman Herman: Parks, Recreation, Town Clerk, Library

Town Clerk, Heidi Levan stated she is still unable to balance 2022 town and county taxes with the county treasurer’s office.  The program that was used by the county has been difficult to navigate.  Ms. Levan hopes to balance in the very near future.

Councilwoman Herman provided the Town Board with the financial report of the Marion Cemetery Association.  The Cemetery Association was short on funds for the second year in a row.  Funds were used to put a roof on the garage, fix the lower driveway and purchase a new mower.  The Cemetery greatly appreciates the donation that is made from the Town of Marion that help to provide mow services at the cemetery as well as the work done by the Marion Highway Department.  It’s expensive to run and maintain the cemetery.

Councilman Cramer:  Drainage, Judicial, Cemetery

Councilman Cramer stated the Marion Town Courts have been very busy and he is grateful for their work for the Town.

Councilman Cramer also stated he strongly feels the drainage work and retaining wall need to be repaired at the Goosen Rd. & Hall Center Rd. intersection.

Correspondence:

Reports:

  1. Town Clerk March 2022
  2. Accounting
  3. Money Market March 2022
  4. Operating Statement April 2022
  5. Trial Balance March 2022
  6. Marion Fire District March 2022
  7. Assessor               March 2022
  8. Code Officer March 2022
  9. Library March 2022
  10. Dog Control NA
  11. Justice
  12. Bonafede                           March 2022
  13. Bender March 2022
  14. Planning/Zoning Board March/April 2022

Resolutions:

  1. Approve March 14th and 28th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for April 11, 2022
  3. Authorize Re-appointment of Zachary Bartlett to the Zoning Board to Expire 2028
  4. Authorize Town Clerk to Advertise for Night Park Supervisor for Baseball and Soccer for the 2022 Season
  5. Authorize Re-Appoint Member to Board of Assessment Review
  6. Authorize Purchase of Park Benches, Trash Cans and Trash Can Lids
  7. Authorize Town Clerk to Advertise for Park Cleaner Position for the 2022 Season
  8. Authorize Town Clerk to advertise to conduct a dog enumeration
  9. Accept Code Enforcement Officer Resignation
  10. Authorize Town Clerk to Advertise for Code Officer
  11. Payment of Claims

Resolution #4012022 Approve March 14th, and 28th Town Board Meeting Minutes

On a motion by Councilman Cramer and seconded by Councilwoman Herman

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves March 14th and 28th, Town Board meeting minutes.

Resolution #4022022 Receive and File all Correspondence/Reports for April 11th, 2022

On a motion by Councilman Bliek and seconded by Councilman Cramer

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for April 11th 2022.

Resolution #4032022 Authorize Re-Appointment of Zachary Bartlett to the Marion Zoning Board of Appeals as an Alternate

 On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board authorizes the re-appointment of Zachary Bartlett to the Zoning Board of Appeals as an Alternate member for a term to expire on 12/31/28;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Zachary Bartlett and the Principal Account Clerk.

Resolution #4042022 Authorize Advertising for Position of Night Park Supervisor for Baseball and Soccer for the 2022 Season

On a motion by Councilwoman Herman and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion for applicants to fill a vacant position of Night Park Supervisor for baseball and soccer for the 2022 season.

BE IT RESOLVED, Applications may be picked up at the Marion Town Clerk’s Office and returned by April 29, 2022, at 4:00 p.m.

Resolution #4052022 Authorize Re-Appointment of Member of Board of Assessment Review

On a motion by Councilman Bliek and seconded by Councilman Cramer

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes re-appointing Stephen Georgia to the Board of Assessment Review for a 5 year term of 10/1/2021 – 9/30/2026; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Bob Kase, Dawn VanPatten, Stephen Georgia and the Principal Account Clerk.

 Resolution #4062022 Authorize the Purchase of Park Benches, Trash Cans and Trash Can Lids

On a motion by Councilwoman Herman and seconded by Councilman Cramer

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to purchase park benches, trash cans and trash can lids from Hadley’s Fab-Weld. To be expensed out of 71104.01.000.004 not to exceed $15,630.00

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Hadley’s Fab-Weld and the Principal Account Clerk

Resolution #4072022 Authorize Advertising for Position of Park Cleaner for the 2022 Season

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion for applicants to fill a vacant position of Park Cleaner for the 2022 season.

BE IT RESOLVED, Applications may be picked up at the Marion Town Clerk’s Office and returned by April 29, 2022, at 4:00 p.m.

Resolution #4082022 Authorize Town Clerk to Advertise to Conduct a Dog Enumeration

On a motion by Councilman Bliek and seconded by Councilwoman Herman

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

 WHEREAS, Article 7 of the New York State Agricultural and Markets Law requires any dog 4 months of age and over to be licensed in the local town they are sheltered in; and

NOW BE IT RESOLVED, that the Marion Town Board authorizes the Town Clerk to advertise to conduct a dog enumeration (census) beginning May 1, 2022, by mail; and

AND BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk and Principal Account Clerk

Resolution #4092022 Accept Resignation of Duane Smeatin as Code Enforcement Officer

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS, Duane Smeatin has submitted his resignation as Code Enforcement Officer effective April 15, 2022; now

BE IT RESOLVED, that the Marion Town Board regretfully accepts the resignation of Duane Smeatin effective April 15, 2022; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin and the Account/Audit Clerk.

Resolution #4102022 Authorize Advertising for Code Enforcement Officer

This resolution was tabled on a motion by Councilman Bliek and seconded by Councilwoman Herman

WHEREAS, the Town of Marion has a vacancy for Code Officer; and

BE IT RESOLVED, the Marion Town Board authorizes the Town Clerk to advertise for Code Enforcement Officer; and

BE IT RESOLVED, Applications may be picked up at the Marion Town Clerk’s Office and returned by April 29, 2022, at 4:00 p.m.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Principal Account Clerk.

Resolution #4112022 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Herman

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                    18822.23                        Highway                                                29974.96

Library                                                     1523.85

Sewer                                                      4623.54

Trust & Agency                                        2277.84

Total                                                        $57.222.42

 Additional Citizen Comments

John Lonneville thanked Duane Smeatin for his hard work and dedication to the Marion Planning and Zoning Boards.  Mr. Smeatin will be greatly missed.  Next, Mr. Lonneville asked if the grill at the Town Park could be donated to the Marion American Legion to be used outdoors.  All Town Board members agreed to this request.  Mr. Lonneville asked what would it mean for the Town of Marion to take over the Marion Cemetery.  Councilwoman Herman explained it would be huge expense to the Town of Marion.  Equipment would need to be purchased to mow the cemetery on a weekly basis, the Town Clerk’s office would be left in charge of selling plots, marking plots to be dug and taking all donations for the cemetery, accounting work would need to be done.  Councilwoman Herman explained this would be a very large undertaking and very expensive for the Town.  Councilwoman Herman also explained there might come a time when the Marion Cemetery Association runs out of funds and will be forced to go this direction.

Caryn Devlin spoke next on behalf of the Marion Historic Association and read the following statement:  The Marion Historic Association would like to express its thanks to Duane Smeatin for the many years of help he has provided in the conception, planning, execution and project management of the Marion Museum.  Without Duane’s expertise, this project would not have been possible.  His leadership and thoughtful input provided us with a specific and strategic process to see a way forward in the completion of this project.  With little guidance from other sources, Duane discussed possible outcomes with Ron Lonneville, Marion Town Board member. and Caryn Devlin, Marion Historian.  Together they determined the best way forward based on a limited budget, despite skyrocketing costs and interrupted timelines.  He has coordinated procurement of materials, pickup and delivery, as well as provided input on proper materials to buy.  Without his experience and willing cooperation, this process would not be completed as far as it has been.  Duane has been involved in every aspect of this project including plumbing, drywall, construction, electrical work, and coordination of contractors.  He believes in this project and the vision the Marion Historic Association holds for the community as a result.  We are very sad to lose his valuable insight and guidance.  We wish him all the best at his future employment and hope that he stops by once in a while to offer perspective on future work and progress.  With the very best wishes for his future, and our highest regard, Caryn Devlin.

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the Town Board went back into Executive Session to discuss the employment history of a particular person.  The Executive session closed at 8:15pm.

With no further business, on a motion by Supervisor Bender and seconded by Councilman Lonneville, Supervisor Bender closed the meeting at 8:15pm.

Next meetings are scheduled for:

Meeting/Workshop:                   Monday, April 18, 2022 @ 6:30pm

Meeting/Workshop:             Monday, April 25, 2022 @ 6:30pm

_____________________________________________

Heidi M. Levan, Clerk of the Board

 

Marion Town Board