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2.14.22 Town Board meeting minutes

TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, March 14, 2022

A Town Board meeting of the Town of Marion, Wayne County, NY was held on Monday, March 14, 2022 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30 pm with a roll call done by Heidi Levan, Clerk of the Board.

PRESENT:                     Jolene Bender, Supervisor

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Julie Herman, Councilwoman

Michael Cramer, Councilman

Absent:

IN PERSON ATTENDANCE:  Duane Smeatin, Code Enforcement Officer; Tim Boerman, Highway Superintendent; Jeff Cragg, Chief Operator Marion Wastewater Treatment Plant; John Lonneville; Caroline Grasso, Times of Wayne County; Kami Steurrys.

Supervisor Bender asked everyone to stand and give the Pledge of Allegiance.

Supervisor Bender next read the following statement:

If you are attending a Town Board Meeting and have not signed up for Public Participation Section of the Town Board Meeting pursuant to the rules which have been established (24 hours prior to start of meeting), then you will not be able to express your opinion. As a courtesy to those who attend the Board Meeting, you are requested not to interrupt the meeting, and refrain from conversation that would interfere with those attending being able to hear the Board transact its business. If in fact someone interferes with the meeting or the conversation with other spectators should require a warning and it is ignored, the person could be charged with Disorderly Conduct. For public hearings, speaking will be limited to topics on the agenda.

If after the Town Board has finished their business, each person in attendance who wishes to speak will be given 3 minutes at the end of the meeting to speak on only topics discussed at the evenings meeting.

Citizens Comments:

No one signed up to speak.

Town Business

Town Clerk, Heidi Levan was asked to speak first.

Ms. Levan stated that all Planning & Zoning Board certificates of training need to be given to both the Town Clerk’s Office and Planning & Zoning Clerk’s Office.  This will ensure that both offices have accurate records.

Next, Ms. Levan spoke about the upcoming Town of Marion dog enumeration that will take place in Spring/Summer of 2022.  Ms. Levan asked if the Town Board was looking to collect all past due dog license fees or could the enumeration be a clean start for all old dog licenses.  The Town Board stated that no old fees could be forgiven.  Everyone was required to pay back fees.

The Town Board asked Ms. Levan at the previous meeting to research and supply information to the Town Board regarding dog waste stations for the Town Park.  Ms. Levan provided an email with quotes to the Town Board members.  The discussion this evening was about the quotes that were received.  Councilman Lonneville asked if these were to be purchased, where in the budget would the funds come from?  Also, who would be responsible for maintaining these stations?  All Town Board members recommended installing new signs at the Town Park stating you must pick up after your dog.

Ms. Levan provided the Town Board with a pamphlet that Wayne County Water & Sewer Authority is providing to anyone who has past due water bills.  There is currently a program titled ‘Income Housing Water Assistance Program’ (LIHWAP).  Pamphlets are available at the Town Clerk’s office, Town of Marion website and Wayne County Water & Sewer Authority website.

Ms. Levan next provided the Town Board with a proposal for a cyber insurance policy.  The Board asked that a resolution be added to the next Town Board meeting.

The Town Board asked Ms. Levan to look into pricing for recording equipment that could be used at Town Board Meetings.  Ms. Levan spoke to Derek Ceratt at the Wayne County Water & Sewer Authority.  Derek handles all IT equipment for WCWSA.  Ms. Levan asked him for a rough idea on the price for recording equipment for meetings. Rough estimate is around $3,500.  This is for a camera, software, and multiple microphones.  One of the big problems with the Zoom meetings on a laptop is that you can’t hear anyone except the 3 people sitting near the computer.  In order to record meetings and hear who’s speaking in the room, you would need multiple microphones that are all pigtailed together so when one is working, the other ones shut off.  Councilman Lonneville asked Ms. Levan to look into ARPA funds to see if these can be used for the purchase of recording equipment.

Committee Reports:                   

Supervisor Bender:  Assessor, Zoning, Planning

Supervisor Bender stated that the Assessor’s office has been very busy.  Supervisor Bender also stated the new Assessor’s office looks great.

Supervisor Bender spoke next regarding the Planning & Zoning boards.  The Zoning Board did meet and approved one variance for Nutrien.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated that the Marion Drainage committee met on March 8th and discussed upcoming projects for 2022.  The Drainage committee is currently waiting on 3 applications from the NYS DEC.

Councilman Bliek also stated that the new Regional Wastewater Treatment Plant is waiting on permission from the NYS DEC so that bids can go out by the end of month.

Councilman Bliek asked Highway Superintendent, Tim Boerman to give a report regarding Highway.  Mr. Boerman stated that the Highway Department went out 30 times in February to plow roads.  The Highway Department also has been busy working on trucks, cleaning the shop, mixing salt and sand as well as chopping roadsides.

Councilman Lonneville:  Historian, Public Safety, Code Enforcement

Councilman Lonneville thanked Duane Smeatin for coordinating all the Marion Town projects that are currently being worked on.

Councilman Lonneville stated he has been working with NYSERDA on the bench marking process for clean energy project.  Councilman Lonneville met with Duane Smeatin and two other gentleman last week to discuss possible car charging stations within the Town of Marion.  The group looked at 5 possible areas and determined that the municipal parking lot next to the museum and the Marion Town Park would be the best areas for car charging stations.  Councilman Lonneville will provide all the information to the Town Board once he receives it.

Councilman Lonneville next thanked Duane Smeatin and Jeff Cragg for hanging the drywall in the new addition at Jennie’s House.

Councilman Lonneville next stated that the new unisex restroom at the Town Park is currently being worked on.  The goal is to finish this project up by the time of our first rental to residents.

Councilman Lonneville also talked about finding a drainage solution for the Town Park, getting an estimate from Tim Boerman for a new parking lot and upgrading the soccer fields.  All of these projects would use ARPA funds.  Mr. Boerman did state it would be approximately $9,000 to oil and stone the road around the Town Park and another $4,500 for 10 new parking spaces.  Councilman Lonneville asked Mr. Boerman to measure and figure out how many parking spaces could be added.

Councilwoman Herman: Parks, Recreation, Town Clerk, Library

Councilwoman Herman stated that the Marion Library Board meets on Tuesday, March 15th.  The library still has a yarn and seed library available for patrons.  The library is also hoping to open the lower level of the library to community members soon.  Opening the lower level can only be done if the door at the library is replaced.  Code Enforcement Officer, Duane Smeatin stated the contractors will do it as soon as they are available.

Town Clerk, Heidi Levan gave a Town Clerk report.  The Town Clerk’s office has been busy collecting taxes.  The new tax collection program that Wayne County is using, as well as, the Town of Marion has been a problem since it opened up in January.  Ms. Levan has contacted Real Property Tax and the System administrations in Syracuse a minimum of 20 times in the last 2 months.  Ms. Levan stated she has been looking at other tax collection systems to use for 2023.  Ms. Levan had a meeting with the Marion School District regarding new tax collection systems.  Ms. Levan is hoping to use the same system as the School District in the future.

Councilwoman Herman next stated that the Marion Cemetery Association will be meeting April 5th at 7pm.  This meeting will be held at Steven’s Funeral Home and is open to the public.

Councilman Cramer:  Drainage, Judicial, Cemetery

Councilman Cramer stated the courts in Marion were busy in February most of which were traffic violations.  Councilman Cramer also stated he attended the Drainage committee meeting and is happy to see projects moving along for 2022.                                                            Councilman Cramer spoke next about dogs being unleashed at the Town Park and Town Cemetery.

Correspondence:

Reports:

  1. Town Clerk February 2022
  2. Accounting
  3. Money Market February 2022
  4. Operating Statement March 2022
  5. Trial Balance February 2022
  6. Marion Fire District February 2022
  7. Assessor          February 2022
  8. Code Officer February 2022
  9. Library February 2022
  10. Dog Control NA
  11. Justice
  12. Bonafede  February 2022
  13. Bender February 2022
  14. Zoning Board October 26, 2021

Resolutions:

  1. Approve February 14th and 28th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for March 14, 2022
  3. Amend Resolution #2072022 Need to Change Year from 2006 to 2009
  4. Approve the Sale of 2009 Sterling Dump Truck to Town of Sanford
  5. Authorize the Solicitation of Bids for the Purpose of Sealing Parking Lots
  6. Authorize Advertising for Position on Planning Board
  7. Award of Contract to Replace Old Door at Library
  8. Award of Contract for Plumbing at the Town Park for the Bathroom Remodel
  9. Payment of Claims

Resolution #3012022 Approve February 14th and 28th Town Board Meeting Minutes

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves February 14th and 28th, Town Board meeting minutes.

Resolution #3022022 Receive and File all Correspondence/Reports for March 14th, 2022

On a motion by Councilman Bliek and seconded by Councilman Cramer

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for March 14th 2022.

Resolution #3032022 Amend Resolution #2072022 –Declare Surplus of 2006 6 Wheel Dump Truck with Teneco Plow Equipment

Need to Change Year from 2006 to 2009

On a motion by Councilman Bliek and seconded by Councilman Cramer

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS there is a municipal auction in the Spring; and

WHEREAS, the Marion Town Board has determined that certain used Town equipment be declared surplus; and

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent to bring to the auction the following surplus items; and

  1. 2006 to 2009 Sterling –  6 Wheel Dump Truck with Teneco Plow
  2. 996 Elgin Pelican Series SE Serial #S824700 D

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman and the Principal Account Clerk

Resolution #3042022 Approve the Sale of 2009 Sterling Dump Truck to the Town of Sanford

On a motion by Councilman Bliek and seconded by Councilwoman Herman

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board declared a 2009 Sterling – 6 Wheel Dump Truck with Teneco Plow as surplus; and

BE IT RESOLVED, The Town of Sanford submitted a purchase offer letter; and

BE IT RESOLVED, the Marion Town Board accepts the purchase offer of $22,500 from the Town of Sanford; and

BE IT FURTHER RESOLVED, the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman and the Principal Account Clerk

Resolution #3052022 Authorize the Solicitation of Bids for the Purpose of Sealing 4 Parking Lots

 On a motion by Councilwoman Herman and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

 BE IT RESOLVED, the Marion Town Board authorizes soliciting bids for the purpose of sealing 4 parking lots.

BE IT FURTHER RESOLVED, the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman and the Principal Account Clerk

 Resolution #3062022 Authorize Advertising for 2 Positions on the Planning Board

On a motion by Councilman Cramer and seconded by Councilwoman Herman

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion for 2 applicants to fill a vacant position on the Planning Board.

The Town of Marion is accepting applications for the position of Planning Board member.  Applications may be picked up at the Marion Town Clerk’s Office and returned by April 29, 2022 at 4:00 p.m.

Resolution #3072022 Award of Contract to Replace Library Door

On a motion by Councilman Lonneville and seconded by Councilman Cramer

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion received bids to replace the Library door; and

BE IT RESOLVED, that the Marion Town Board awards the contract to L&J Smith Home Improvements, Remove old door at Library, Install new supplied door and re-install interior trim and exterior metal at a price not to exceed $1500/labor only; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin, L&J Smith Home Improvements and the Principal Account Clerk.

Resolution #3082022 Award of Contract for Plumbing at the Town Park for the Bathroom Remodel

On a motion by Councilwoman Herman and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS, the Town of Marion received bids for the plumbing for the bathroom remodel at the Town Park; and

BE IT RESOLVED, that the Marion Town Board awards the contract to Jim Burgio Plumbing LLC, PO Box 500, Marion, NY, to supply labor and materials not to exceed $10,550 according to the specification submitted; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin, Jim Burgio Plumbing LLC and the Principal Account Clerk.

Resolution #3092022 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Herman

ADOPTED:  Ayes:  5 Bender, Bliek, Lonneville, Herman, Cramer

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims: now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                      67207.84                                                                    Highway                    149834.33

Library                        1520.82

Water                          1656.93

Sewer                         4138.68

Street Lighting            1024.69

NE Phase II                  9540.00

ARPA                          53244.56

Trust & Agency              2495.84

Total                          $290663.69

Additional Citizen Comments

John Lonneville was given 3 minutes to speak.  Mr. Lonneville stated he feels that anyone who doesn’t pay their dog license fee should have it relevied onto their tax bill.  Mr. Lonneville next stated that he feels that dog waste stations at the town park are a waste of money.  Who would replace the bags?  Who would maintain the stations?  He stated, “If you walk your dog at the park then pick up after it”.  Mr. Lonneville next stated that he was contacted by the Marion Library regarding their torn American Flag.  The flag has been replaced by the Marion American Legion.

Town Clerk, Heidi Levan stated that the Marion Jr. Sr High School had an excellent performance this past weekend with their musical ‘Mamma Mia’.  Kami Steurrys was in attendance this evening.  Ms. Levan praised Ms. Steurrys on her amazing performance.

With no further business, on a motion by Councilman Bliek and seconded by Councilwoman Herman, Supervisor Bender asked to go into Executive Session at 7:37pm to discuss employment history of a particular person.  Executive session closed at 7:50pm

On a motion by Councilwoman Herman and seconded by Councilman Lonneville, the Town Board went back into Executive Session to discuss the employment history of a particular person.  The Executive session closed at 8pm.

With no further business, on a motion by Supervisor Bender and seconded by Councilwoman Herman, Supervisor Bender closed the meeting at 8pm.

Next meetings are scheduled for:

Meeting/Workshop:               Monday, March 28, 2022 @ 6:30pm

Meeting/Workshop:             Monday, April 11, 2022 @ 6:30pm

_____________________________________________

Heidi M. Levan, Clerk of the Board

 

Marion Town Board