TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, March 8, 2021

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, March 8, 2021 at the Marion Municipal Room and via Zoom on-line conference.

 

Supervisor Bender called the meeting to order at 6:30pm.

 

PRESENT:         Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

 

ABSENT:

 

OTHERS IN ATTENDANCE (via Zoom): Kathy Cauwels, Town of Marion Principal Account Clerk; Caryn Devlin, Town of Marion Historian; Duane Smeatin, Marion Code Enforcement Officer; Tim Boerman, Marion Highway Superintendent; Jeff Cragg, Marion Wastewater Treatment Facility Chief Operator; Angela Patterson, Marion Planning & Zoning Board Secretary; John Lonneville; Emily, Times of Wayne County.

Supervisor Bender asked for a roll call after asking everyone to stand and give the Pledge of Allegiance.

Public Hearing:

Supervisor Bender opened the scheduled public hearing by asking the Clerk of the Board to read the Legal notice aloud.  After the notice was read, Supervisor Bender asked Highway Superintendent to explain to everyone the need for the new equipment.  After Mr. Boerman spoke, Supervisor Bender asked if anyone had questions or comments regarding the purchase of the Highway Equipment.  After asking 3 times, the Public Hearing was closed at 6:33pm on a motion from Councilman Bliek and seconded by Councilwoman Smith.

Citizen Comments:

Town Historian, Caryn Devlin spoke next regarding the Wayne County Bi-centennial celebration scheduled for 2023.  The Bi-centennial committee is currently collecting stories, art and photos of Wayne County.  This project is open to anyone.

Town Business: 

Councilman Lonneville thanked Jeff Cragg for checking on the furnace at the Town Park, Duane Smeatin for checking the furnace at Jennie’s House and for addressing the sump pump that stopped working at Jennie’s House, thank you Duane Smeatin for fixing the flag pole at the library, and Thank you to Jeff Cragg & Duane Smeatin for unloading the new library door and for checking on the batteries on all emergency exit signs.

A discussion was held regarding opening up Town Board meeting to allow residents to attend in person.  A decision was made to allow 6 residents to attend in person on a first come, first serve bases.  All other residents who wish to attend will need to do so via video conference service ZOOM.

A very lengthy discussion was held regarding town employees and who should and should not use the time clock.  Questions were raised as to who a Civil Service employee was, who was salaried, and who was hourly.  Some staff assumed they were salary while other staff assumed, they were hourly.  Councilman Lonneville read an email that he sent to all Town Board members regarding this subject.  Supervisor Bender also read an email that she sent to all Town Board members. Councilman Lonneville asked two questions.  First he asked “What is the complaint” and second, “who was complaining that caused this discussion to take place?”  Town Clerk, Heidi Levan pointed out that the Town of Marion has a Whistle Blower policy, and these question cannot be asked or answered by anyone. Councilwoman Fisher & Councilwoman Smith both repeatedly asked to have this subject moved to executive session.

Committee Reports:

Supervisor Bender:  Town Clerk

Town Clerk, Heidi Levan gave the Town Clerk report.  As for 3/8/2021 92% of 2020 town & county tax payments have been received.  153 late letters are being mailed.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated that the Wayne County Water & Sewer Authority purchased property on the corner of Rt. 88 & Joy Rd.  WCWSA will build a pump station for the new water tower being built in Sodus.  Land was also purchased in Palmyra to be able to move power lines to make way for the joint Wastewater Treatment facility.

Councilman Bliek asked Tim Boerman to speak next regarding the Marion Highway Department. Mr. Boerman stated that the Marion Highway Department plowed 23 times during the month of February.  The Highway Department also cleaned the shop and trucks often and mixed salt and sand during the month.  The wiring was finished in the red storage barn.  Mr. Boerman thanked Duane Smeatin for his help with that project.   Mr. Boerman plans on taking the rest of the Marion holiday decorations down in the next week.

Councilman Bliek also stated that he would soon schedule a Drainage committee meeting for a date to be determined in April.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated that she was contacted by a gentleman who is interested in having a car show the summer of 2022 at the Marion Town Park.    Councilwoman Fisher will provide more information as it becomes available.

Councilwoman Fisher also stated that Marion is at 84% of the assessed value.  A reevaluation needs to be done within the Town of Marion soon.

Councilwoman Fisher spoke next regarding Baseball & Softball registrations for 2021.  Ashley Tack has been very actively working on signing players up and has been doing a great job.

Councilman Lonneville thanked Councilwoman Fisher for the job descriptions related to the Town Park positions and Assessor.

 Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith spoke next regarding the Marion Library.  Circulation at the library has been going up.  The book club is meeting in person with masks and social distancing.  Storytime is still being held online only.  The Library is currently working on a seed exchange program, similar to the little free library located in front of the Marion Elementary School.  Councilwoman Smith also stated that the library did receive reimbursement from the CARES program for their COVID-19 pandemic PPE supplies.

Councilwoman Smith stated that the Marion Court is back open and has been very busy.

Councilwoman Smith feels that the Town Board should be thinking about putting a newsletter together for residents again this year.

Councilwoman Smith next stated that she is waiting to hear from the Marion Cemetery Association as to when their annual meeting will be.  She will let the Board members know.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville stated that he was looking forward to getting more work done at the Town Museum, Jennie’s House.  Duane Smeatin will soon complete the ADA work on the restroom at the museum.  Historian, Caryn Devlin has been working on completing a grant application that would allow exterior work on both the Town Hall, Court House and Town Museum.  This grant would not cost the Town of Marion any additional charges.  The grant is for a maximum of $50,000 per town.

Councilman Lonneville asked Planning & Zoning Board Clerk, Angela Patterson to speak next.  Ms. Patterson stated that she would like to start a project for the Town.  She would like to scan older property records that are in the Town vault onto flash drives.  This would allow access to older property records.  This project would not be started until the active projects she is working on are finished.  This new project would be a joint project among employees.  Ms. Patterson can complete this project within her allotted hours.  Resident, John Lonneville spoke up and stated he also feels this is a necessary project.  No decision was made by the Town Board to allow this project to begin.

Correspondence:

  1. Book of Wayne County Memories

Resolutions:

  1. Approve February 8th and 22nd Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for March 8th, 2021
  3. Authorize Hiring McKayla LeFever as Summer Recreation Director
  4. Authorize Appropriation from Reserve to Purchase a 2021 Cat Loader
  5. Authorize Appropriation from Reserve to Purchase a John Deere 5090M Utility Tractor
  6. Audit of 2020 Books
  7. Amend Town of Marion Employee Handbook Time Records Policy
  8. Accept Proposal from Bonadino & Co
  9. Payment of Claims – Prepay
  10. Payment of Claims

Resolution #3012021 Approve February 8th and 22nd  Town Board Meeting Minutes

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the February 8th and 22nd, Town Board meeting minutes.

Resolution #3022021 Receive and File all Correspondence/Reports for March 8th 2021

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

 

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for March 8th 2021.

Resolution #3032021 Authorize Hiring McKayla LeFever as Summer Recreation Director

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

 The following resolution was adopted.

BE IT RESOLVED, that the Marion Town Board authorizes hiring McKayla LeFever, as the Summer Recreation Director at remuneration of $14.35 per hour to be appropriated from account 73101.01.000.083; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to McKayla LeFever and the Principal Account Clerk.

 Resolution #3042021 Authorize Appropriation from Reserve to Purchase a 2021 Cat Loader

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

 The following resolution was adopted.

WHEREAS, the Marion Town Board duly held a public hearing on March 8, 2021 @ 6:30 PM for the purpose of authorizing an appropriation of an amount up to $54,000.00 from the Highway Equipment Reserve R7 for the purpose of purchasing a 2021 Cat Loader; now

BE IT RESOLVED, that the Marion Town Board authorizes the appropriation of up to $54,000.00 from Highway Equipment Reserve R7 for a 2016 Cat Loader; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and the Highway Superintendent.

Resolution #3052021 Authorize Appropriation from Reserve to Purchase a John Deere 5090M Utility Tractor

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

 The following resolution was adopted.

WHEREAS, the Marion Town Board duly held a public hearing on March 8, 2021 @ 6:30 PM for the purpose of authorizing an appropriation of an amount up to $92,148.50.00 from the Highway Equipment Reserve R7 for the purpose of purchasing a John Deere 5090M Utility Tractor; now

BE IT RESOLVED, that the Marion Town Board authorizes the appropriation of up to $92,148.50 from Highway Equipment Reserve R7 for a John Deere 5090M Utility Tractor; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and the Highway Superintendent.

Resolution #3062021 Audit of 2020 Town Books

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the following departments of the Town of Marion on March 8, 2021:

Town Clerk, Code Enforcement Officer, Water/Sewer Receiving Clerk, and Principal Account Clerk

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk, Code Officer and the Principal Account Clerk.

Resolution #7 Amend Section 504 of the Employee Handbook Time Records Policy/Time Clock Policy

Tabled on a motion from Councilman Bliek and Seconded by Councilman Lonneville

BE IT RESOLVED, that the Marion Town Board amends the Time Records Policy:

Effective March 8, 2021 the Town of Marion Time Records Policy will be revised as follows:

All employees except for elected officials will be required to punch the time clock. The punched timecard along with a cover sheet will be submitted to the Bookkeeper by noon on Monday of each pay week.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all employees.

Resolution #3072021 Accept Proposal Submitted by Bonadino & Co

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes Supervisor Bender to sign and approve the proposal submitted by Bonadino & Co for the review of the Town of Marion Accounting 2020 at a cost not to exceed $6000 to be appropriated from 13204.01.004.190; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Bonadino & Co and the Principal Account Clerk.

Resolution #3082021 Payment of Claims-Prepays

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Prepay Abstract                     

General                                                  3,796.03

Library                                                       352.37

Sewer                                                     3,770.53

Street Lighting                                        2,164.66

Total                                                     10,083.59

 Resolution #3092021 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bender, Fisher, Bliek

 

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                16,679.94

Highway                                               99,288.11

Library                                                    1,412.13

Water                                                            0.00

Sewer                                                     3,747.38

Fire District                                        234,771.00

Trust & Agency                                       2,470.46

Total                                                   358,503.73      

 On a motion from Councilman Bliek and seconded by Councilman Lonneville, the Marion Town Board went into executive session at 8:05pm to discuss medical, financial, credit or employment history of a particular person or corporation, or relating to appointment, promotion, demotion, discipline, or removal.  The Town Board went back into session at 9:28pm.                                                                 

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 9:29pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, March 22, 2021 @ 6:30pm

Meeting:                              Monday, April 12, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board