TOWN BOARD Meeting Notes

Marion Municipal Building

Monday, January 25, 2021

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, January 25, 2021 at the Marion Municipal Room and via Zoom on-line conference.

Supervisor Bender called the meeting to order at 6:30pm.

PRESENT:         Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman – Via Zoom

Deborah Smith, Councilwoman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE (via Zoom): Kathy Cauwels, Town of Marion Principal Account Clerk, Caryn Devlin.

Supervisor Bender asked for a roll call after asking everyone to stand and give the Pledge of Allegiance.

Town Business: 

Supervisor Bender spoke first regarding flowers for Main Street.  Supervisor Bender contacted Spring Valley Greenhouse as well as Dutchland Foods.  Both businesses provided quotes.  Dutchland was $930. And Spring Valley was $894.  The Town Board decided to take the lower quote from Spring Valley Greenhouse.

Supervisor Bender stated she is receiving notifications from NYPENN Pathways regarding local Girl Scouts who are receiving a Silver Award.  Supervisor Bender has been sending letters to each Girl Scout as she receives notifications.

Supervisor Bender wanted to share with the Town Board that the burnt out building on Main Street is now for sale.

Town Clerk, Heidi Levan spoke next regarding the request she has received from a local Girl Scout Troop leader. The request is to allow the Girl Scouts to store extra cookies at the Town Park main pavilion.  The Girl Scouts will be allowed to use the space for the months of February and March.

Councilwoman Smith spoke next the Boy Scouts.  Councilwoman Smith talked to Tim Holahan regarding the Town Park.  The Boy Scouts are not currently using the Town Park however, they did offer to come in and clean the pavilions if the Town Park opens for the 2021 season.

Councilwoman Smith spoke next regarding the Marion Library.  Councilwoman Smith has been working with Library Director, Tracy Whitney to help define the roll of the Marion Town Board versus the Marion Library Board.  Councilwoman Smith has documentation for everyone to read if they wish.

Councilwoman Smith next stated she would like to discuss, once again, the lack of backup coverage within the Town Hall.  No decision was made and this will be discussed again at the next Town Board Meeting.

Councilwoman Fisher spoke next regarding the Marion Recreation Program.  Councilwoman Fisher has been working with the Baseball Coordinator, Ashley Tack, to decide if the Marion Recreation Baseball Program will happen in 2021.  If Baseball is allowed, it will look very different due to COVID-19 concerns.  Councilwoman Fisher will speak about this again at the next Town Board meeting.

Councilman Lonneville spoke next regarding the need to update the Town of Marion website.  Councilman Lonneville would like to hire former Town Supervisor, Nick Deming to create a new website.  Town Clerk Heidi Levan has been getting bids for updating the current website versus creating a new one.  A question was then raised regarding Information Technology (IT) work for the Town of Marion.  The Town Board decided to go out for bid (RFP) for IT work.  Town Clerk Heidi Levan will contact other Town Clerks in Wayne County to ask about their IT work.

Councilwoman Smith spoke next regarding the 2020 census.  The new census shows the Town of Marion as having a population of 4,547 and a total number of land parcels as 2,194 with an assessed value on all property of $262,452,511.00.

Supervisor Bender next discussed the Town of Marion Employee Handbook.  A request had been made by Councilwoman Fisher to review the current handbook and make any changes that need to be made.  The current Town of Marion Employee Handbook was written in 2005.  The Town Board worked on sections 100-400.  They will work on section 500 & 600 at the February 22, 2021 meeting.

Correspondence:    None

Public Hearing:   None

Resolutions:

  1. Amend Resolution #8102019 Approve Two Year Extension to the Union Contract – Effective through December 31, 2021
  2. Authorize Budget Amendment to Transfer Funds for the Town Park to Reserve
  3. Authorize Main Street Sign, Stripe & Graffix to replace the Welcome Sign Located on Newark Marion Road

Resolution #1172021 Amend Resolution #8102019 Approve Two Year Extension to the Union Contract – Effective thru December 31, 2021

 On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

 WHEREAS, the Marion Town Board approved a two year extension for the Union Contract with the effective date of January 1, 2020 thru December 31, 2022;

BE IT RESOLVED, the Marion Town Board needs to amend the effective date as follows January 1, 2019 thru December 31, 2021;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent and the Principal Account Clerk

Resolution #1182021 Authorize Budget Amendment to Transfer Funds for the Town Park to Reserve

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

 The following resolution was adopted.

WHEREAS, funds were budgeted for park programs for the year 2020 and not expensed,

BE IT RESOLVED, the Marion Town Board authorizes the Principal Account Clerk to transfer unexpended funds to the park reserve in the amount of $30611.45.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #1192021 Authorize Mainstreet Sign, Stripe & Graffix to replace the Welcome Sign Located on Newark Marion Road

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Welcome Sign located on Newark Marion Road was damaged in an automobile accident;

BE IT RESOLVED, the Marion Town Board authorizes Mainstreet Sign, Stripe & Graffix to replace the Welcome Sign located on Newark Marion Road with a cost not to exceed $2655 to be expensed out of 10104.01.000.003;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #1202021 Award bid to SpringValley Greenhouse for Town of Marion  Flowers for Spring 2021.

BE IT RESOLVED, the Marion Town Board awards the bid for flowers for the Town of Marion to SpringValley Greenhouse not to exceed $894 and;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and SpringValley Greenhouse.

With no further business, on a motion by Councilman Bliek and seconded by Councilman Lonneville, Supervisor Bender closed the meeting at 8:10pm.

Next meetings are scheduled for:

Meeting:             Monday, February 8, 2021 @ 6:30pm

Meeting/Workshop:                   Monday, February 22, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board