TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, December 14, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, December 14, 2020 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30pm.  This meeting was conducted using social distancing at the Marion Municipal Room and via Zoom.com (online video conferencing) due to the COVID-19 pandemic.

PRESENT:         Deborah Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Jolene Bender, Supervisor

ABSENT:          LaVerne Bliek, Councilman

OTHERS IN ATTENDANCE:

Attendance via Zoom:  Duane Smeatin, Code Enforcement Officer; Caryn Devlin, Town of Marion Historian; Caroline Grasso, Times of Wayne County;  Emily Kunz, Times of Wayne County; David Vinke, Marion Planning Board member; Angela Patterson, Marion Planning & Zoning Board Secretary.

Supervisor Bender asked for a roll call.  Supervisor Bender asked everyone who could stand to please do so and recite the Pledge of Allegiance to the American flag.  Supervisor Bender next welcomed everyone to the meeting.

Town Business: 

Councilman Lonneville spoke about the Town of Marion website.  This topic was discussed in late Spring.  Town Clerk, Heidi Levan contacted the Wayne Finger Lakes Technical Career Center to see if anyone in their computer program would be interested in building the Town of Marion a new website.  Unfortunately, this would not be a free service to the Town of Marion.  Councilman Lonneville will contact former Town Supervisor, Nick Deming to see if he would be interested in helping out and if so, what would he charge for this service.

Supervisor Bender stated that the Marion Town Board would recognize Carolyn Adriaansen’s dedication to the Town of Marion tonight.  Mrs. Adriaansen was the Town Historian for 42 years, and recently passed away.

Councilman Lonneville thanked Tim Boerman and the Marion Highway Department for taking down the American Flags and the Hometown Hero Banners that were hung in town, all of which will be stored for the winter months.  Councilman Lonneville also stated that some of the American Flags are faded and will need to be replaced.  Councilman Lonneville also thanked the Marion Highway Department for hanging the Christmas decorations in town.  Next Councilman Lonneville thanked Judy Casler from the Marion Events Organization for their Christmas decoration contest.  There are 16 businesses and 24 homes that are participating.  Prizes will be awarded on Wednesday, December 23rd.

Councilwoman Fisher spoke next regarding the Baseball Night Park Supervisor.  This position is in the budget to pay $10.35 per hour.  Councilwoman Fisher would like all Recreation positions to make 2020 minimum wage of $11.35 per hour, or $12.50 per hour if the minimum wage increases as scheduled in 2021.  This will be discussed again at the Town Organizational Meeting on January 4, 2021.

Supervisor Bender spoke next regarding the two Town of Marion properties. Supervisor Bender asked Code Enforcement Office, Duane Smeatin, to speak about both properties.  Mr. Smeatin stated that the property on Daansen Road has recently been sold. The property is in the process of being cleaned up and a new home will be rebuilt on the foundation in the Spring of 2021.  Mr. Smeatin then stated that the owner of the building located on North Main Street has not contacted him regarding the future removal of the building.  Mr. Smeatin and Supervisor Bender will make an appointment with Town of Marion Attorney, Art Williams to discuss the next legal steps for this building.

Caryn Devlin, Town Historian spoke next regarding the next set of Pomeroy Markers that need to be installed in the Town of Marion.  Ms. Devlin asked for the Town Board’s permission to cut  a hole in the sidewalk so one post can be installed in front of the Marion Town Hall.  All Town Board members agreed to this without any hesitation.

Public Hearings :

The first of two Public Hearings opened at 6:40pm with the Clerk of the Board reading the notice published in the Town of Marion legal newspaper, The Times of Wayne County.

Supervisor Bender asked if anyone had any comments regarding the restructuring of the Marion Planning Board.  Resident and Planning Board member Dave Vinke stated that he would like it noted that there will now be 5 Planning Board members and 2 alternate members.

The second Public Hearing was held regarding the removal of Dog Kennel/Breeder licenses within the Town of Marion.  No questions or comments were made on this subject.

The Public Hearings were closed at 6:58pm.

Citizens Comments:     None

 Committee Reports:

Supervisor Bender:  Town Clerk

Town Clerk, Heidi Levan spoke regarding the Town Clerk’s Office.  The Town Clerk’s Office has been busy selling hunting licenses.  The Town Clerk’s Office is getting ready for the 2021 Town & County tax season.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek was unable to attend tonight’s meeting so no report was given.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated that Assessor, Dawn VanPatten has been busy with Agriculture Exemptions.  Landowners must renew their agriculture exemption each year.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated that the Marion Court heard 23 cases in November 2020.  Councilwoman Smith next stated that the Marion Library circulation is increasing once again.  The Library is currently offering virtual story hours. A new story hour video is posted every Friday morning at 10am.  The Pioneer Library System is now delivering materials from member libraries twice a week to the Marion Library. Councilwoman Smith stated she had nothing new to report regarding cemeteries.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville thanked Jeff Cragg and Duane Smeatin for installing the roof on the storage shed located at Jennie’s House.  Councilman Lonneville also wanted to thank Mark & Caryn Devlin for the lighting of the Remembrance Tree at Jennie’s House.  Unfortunately, due to the COVID-19 pandemic, a big tree lighting ceremony could not take place.

Councilman Lonneville next stated that the Marion Drainage Committee held a meeting on Thursday, December 10, 2020.  The issue with the resident on Smith Road has now been resolved.  The issued stemmed from a miscommunication.

Correspondence:

  1. Pomeroy Marker – Library & Town Hall

Public Hearing

  1. 6:30-Authorize Planning/Zoning Board proposed changes
  2. 6:30pm – Authorize the removal the Purebred/Kennel Licenses

2020 Committee Reports:                    Chair                                      Co-chair

Town Clerk                                          Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                                      LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith                        Joan Fisher

Parks, Recreation                                Joan Fisher                              Deborah Smith

Assessor                                                   Joan Fisher                              Deborah Smith

Historian, Zoning, Planning                 Ronald Lonneville                   Jolene Bender

Highway, Drainage                             LaVerne Bliek                          Ronald Lonneville

Cemetery                                                 Deborah Smith                          LaVerne Bliek

Reports:

  1. Town Clerk November 2020
  2. Financial Reports
  3. Operating Statement December 2020
  4. Money Market November 2020
  5. Trial Balance November 2020
  6. Marion Fire District November 2020
  7. Assessor                                                                                                November 2020
  8. Code Officer November 2020
  9. Library November 2020
  10. Dog Control November 2020-Not Avail.
  11. Court Reports
  12. Bonafede              November 2020
  13. Bender November 2020
  14. Historian October – December 2020

Resolutions:

  1. Approve November 9th & 23rd Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for December 14th, 2020
  3. Honoring the memory of Carolyn Adriaansen
  4. Resignation letter from Andrea Vandergrift
  5. Authorize Advertising for Position on Planning Board & Zoning Board
  6. Authorize 2021 Organizational Meeting
  7. Authorize Ashley Tack for the 2021 Baseball/Softball Coordinator Position
  8. Authorize Permit Fee Schedule
  9. Authorize Local Law #3-2020 Amend Marion Town Code -308-34 Planning Board/Zoning      Board
  10. Authorize Local Law #4-2020 Amend Code of Marion Chapter – 117- Animals
  11. Payment of Claims

Resolution #12012020 Approve November 9th & 23rd Town Board Meeting Minutes

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board approves the November 9th & 23rd Town Board meeting minutes.

Resolution #12022020 Receive and File all Correspondence/Reports for December 14, 2020

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for December 14th, 2020.

Resolution #12032020 Honoring the Memory of Carolyn Adriaansen

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

The following resolution was adopted

RESOLUTION HONORING THE MEMORY OF

Carolyn Adriaansen

             WHEREAS, Carolyn Adriaansen who unselfishly dedicated many years of service to the Town of Marion with great distinction and success, died November 18, 2020; and

WHEREAS, Carolyn Adriaansen enriched the Town of Marion community by her tireless public service as a Town Historian from 1974 until 2016; and

NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Marion hereby honors the memory of Carolyn Adriaansen for a life of outstanding service and extraordinary contributions to the Town of Marion; and

BE IT FURTHER RESOLVED that this resolution be officially added to the minutes of the Town of Marion as a permanent record of the achievements and respect for one of the Town of Marion’s finest citizens, and that the original be presented to the family of Carolyn Adriaansen with sincere sympathy and appreciation.

Adopted this the 14th day of December 2020.

Jolene Bender, Supervisor___________________________

LaVerne Bliek, Councilman  ___________________________

Joan Fisher, Councilwoman      __________________________

Ronald Lonneville, Councilman  ___________________________

Deborah Smith, Councilwoman______________________________

Resolution #12042020 Accept Resignation from Zoning Board Member, Andrea Vandergrift

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, Andrea Vandergrift has submitted her resignation from the Zoning Board; now

BE IT RESOLVED, that the Marion Town Board regretfully accepts said resignation effective immediately; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to send a copy of this resolution to Secretary of the Zoning Board and the Account/Audit Clerk.

Resolution #12052020 Authorize Advertising for Position on Planning Board & Zoning Board

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion for applicants to fill a vacant position on the Planning Board and the Zoning Board.  Applications are due in the Town Clerk’s Office by January 31, 2021 at 4:00 P.M.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to send a copy of this resolution to Secretary of the Zoning Board and the Account/Audit Clerk.

Resolution #12062020 Authorize 2021 Organizational Meeting

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise the following in the legal newspaper for the Town of Marion:

BE IT RESOLVED, the Marion Town Board will meet and hold the 2021 Organizational Meeting on Monday, January 4, 2021 at 6:30pm in the Marion Municipal Building, 3827 North Main Street, Marion, NY and;

BE IT RESOLVED, that the Marion Town Board will meet on Monday, January 25, 2021 at 6:30pm in the Marion Municipal Building located at 3827 North Main Street, Marion, NY to conduct a Town Board Meeting and any other business that may come before the Board.

Resolution #12072020 Authorize Ashley Tack for the 2021 Baseball/Softball Coordinator Position

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED,  that the Marion Town Board authorizes hiring Ashley Tack as a Part-Time Seasonal Employee, 2021 Baseball/Softball Coordinator  appropriated from  Account 73101.01.000.192 at remuneration not to exceed $1700.00; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Ashley Tack and the Principal Account Clerk.

Resolution #12082020 Authorize Permit Fee Schedule

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, the Town Clerk of the Town of Marion has recommended the following changes on the fee schedule for the Town of Marion; now

WHEREAS, the Town Board amends the fee schedule of the Town of Marion to be the following;

Dog Control Fees

Remove:  Purebred License Spayed

Remove:  Purebred License Un-Spayed

Increase:   Unneutered male dog to $16 per dog

Increase:   Unspayed female dog to $16 per dog

Increase:  Neutered male dog to:  $9 per dog

Increase:  Spayed female dog to:  $9 per dog

BE IT RESOLVED, that the Marion Town Board accepts the recommendation and adopts the attached fee schedule effective January 1, 2021; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer, Chief Operator WWTP and the Town Clerk.

Resolution #12092020a Authorize Local Law #3-2020 Amend Marion Town Code – 308-34 Planning Board

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

The following resolution was adopted

 WHEREAS, 308-34 Marion Planning Board

  1. Creation, appointment, and organization

 (1) The Planning Board is established by the Marion Town Board and shall consist of seven (7) members appointed for terms as follows: one shall hold office for the term of one (1) year, one for the term of two (2) years, one for the term of three (3) years, one for the term of four (4) years, one for the term of five (5) years, one for the term of six (6) years, one for the term of seven (7) years.

Upon expiration of the term of each member, his/her reappointment or the appointment of his/her successor shall be for the term of seven years.  If a vacancy shall occur, other than the expiration of the term, it shall be filled by the Town Board by appointment for the unexpired term.  The Planning Board shall appoint a secretary and shall prescribe rules for the conduct of its affairs.

BE IT RESOLVED, the Marion Town Board would like to amend 308-34 to the following:

(1) The Planning Board is established by the Marion Town Board and shall consist of five (5) members appointed for terms as follows: one shall hold office for the term of one (1) year, one for the term of two (2) years, one for the term of three (3) years, one for the term of four (4) years, one for the term of five (5) years.

Upon expiration of the term of each member, his/her reappointment or the appointment of his/her successor shall be for the term of seven (7) years.  If a vacancy shall occur, other than the expiration of the term, it shall be filled by the Town Board by appointment for the unexpired term.  The Planning Board shall appoint a secretary and shall prescribe rules for the conduct of its affairs.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Angela Patterson, Duane Smeatin and the Principal Account Clerk

Resolution #12092020b Local Law #4-2020 Authorize Update of Current Zoning Board Member Term Expiration Dates

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, the current terms for the Town of Marion Zoning Board of Appeals members were reviewed, it has

come to our attention that the Board has multiple terms expiring at the same time. To resolve this issue

we would like to present the following changes below:

Member                                  Current Term Expiration                   New Expiration Term

Gregory Bell                            12/31/2023                                         12/31/2027

Martha Rich                            12/31/2022                                         12/31/2026

Andrea Vandergrift                 12/31/2020                                         12/31/2025

Mike Hershelman                    12/31/2021                                         12/31/2024

Dan Sargent                            12/31/2021                                         12/31/2023

Member                                  Current Term Expiration                   New Expiration Term

John Lonneville                       12/31/2023                                         12/31/2022

Zach Bartlett                           12/31/2023                                         12/31/2021

Upon the expiration of the term of each member, his/her reappointment, or the appointment of his/her

successor shall be for the term of seven years. If a vacancy shall occur otherwise than by expiration of

term, it shall be filled by the Town Board by appointment for the unexpired term.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Angela Patterson, Duane Smeatin and the Principal Account Clerk.

Resolution #12102020 Authorize Local Law #5-2020 Amend Code of Marion Chapter – 117- Animals

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, to Authorize the Marion Town Board to set a Public Hearing to amend the Code of The Town of Marion Chapter 117- Animals.

BE IT FURTHER the Code of the Town of Marion be Amended as follows:

Chapter 177-21 Purebred dog license.

The Marion Town Clerk’s Office shall no longer issue purebred or kennel licenses.  All dogs shall be licensed individually in accordance with fees established; and

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #12112020 Payment of Claims

 On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted:

 WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Abstract                   

General                                                11,861.63

Highway                                               18,646.61

Library                                                         10.87

Sewer                                                     2,193.65

Street Lighting                                               0.00

Regional WWTP                                            0.00

Trust & Agency                                              0.00

Total                                                    $32,712.76      

 With no further business, on a motion by Councilwoman Fisher and seconded by Councilman Lonneville, Supervisor Bender closed the meeting at 7:35pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, December 28, 2020 @ 3pm

Meeting:                            Monday, January 4, 2021 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board