TOWN BOARD Meeting Notes

Marion Municipal Room

Tuesday, October 13, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Tuesday, October 13, 2020 at the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:31pm.  This meeting was conducted using social distancing at the Marion Municipal Room and via Zoom.com (online video conferencing) due to the COVID-19 pandemic.

PRESENT:         Deborah Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman –  Left the meeting early at 5:20pm

Ronald Lonneville, Councilman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Caryn Devlin, Town of Marion Historian; Jeff Cragg, Marion Wastewater Treatment Plant Chief operator; Duane Smeatin, Code Enforcement Officer; Tim Boerman, Highway Department Superintendent; Kathy Cauwels, Principal Account Clerk.

Supervisor Bender asked for a roll call.  Supervisor Bender asked everyone who could stand to please do so and recite the Pledge of Allegiance to the American flag.  Supervisor Bender next welcomed everyone to the meeting.

Town Business: 

Supervisor Bender started the meeting with reminding Town Board members of the Marion Railroad Depot’s Pomeroy Historic Marker dedication that will take place on Monday, October 26th at 5:45pm in front of Wessie’s Machine shop on Buffalo Street in Marion.  Town Historian Caryn Devlin will be conducting the dedication.  Ms. Devlin also stated that Gordon VanHall has donated a scale model of the train depot. This model will be available to view at the Marion Museum (Jennie’s House) in the near future.

Supervisor Bender next spoke about the unused park funds.  A question was raised as to if the unused park fund can be added to the Park Reserve funds.  Principal Account Clerk, Kathy Cauwels stated it could but only if unused park funds are available at the end of the year.  Ms. Cauwels stated that the Town Board would need to decide which park reserve fund the Board would like added to.

Supervisor Bender next asked for an update on CDBG projects that are being funded by a grant.  The projects needed to be done by September 2020.  Supervisor Bender wants to know where the projects stand as of today.  Code Enforcement Officer, Duane Smeatin, who is doing the work, stated that the wiring is now complete for the handicap accessible doors at both the Town Hall and the Marion Town Court.  Mr. Smeatin hopes to complete the handicap door project at both locations by the end of the week.  Mr. Smeatin will also be working with Hadley Fabrication to have handrails installed at the Marion Museum this week.  Councilman Lonneville stated that the original CDBG funds available for the Town of Marion to spend on ADA compliant work was $35,832.60. Of those funds, the Town of Marion used all but $26.02.

Supervisor Bender next spoke about trees that are being donated by the Wayne County Soil & Water.  These trees will be planted at the Marion Museum and the Marion Town Park within the next few weeks.

Councilwoman Fisher spoke next regarding a complaint received by the Marion Town Board on three separate occasions.  The complaint has been about employees of a local business that are not wearing their masks properly due to the COVID-19 pandemic.  Although staff members are wearing masks, the masks are not always covering the nose of the employee wearing them.  Mr. Smeatin and Supervisor Bender have made a trip to the business to express their concerns.  Mr. Smeatin has been in contact with the business as well as the resident.  Councilwoman Fisher has also been in contact with the resident.  The resident feels that the Town of Marion should be doing more to protect its residents.  Supervisor Bender will contact the New York State Department of Health and ask for their help in this matter.

Town Clerk, Heidi Levan presented the 2021 Preliminary Budget for the Town of Marion to the Town Board.

Committee Reports:

Supervisor Bender:  Town Clerk

Town Clerk, Heidi Levan reported that the Marion Town Clerk’s Office has been very busy collecting school taxes and selling hunting licenses.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek asked Highway Superintendent Tim Boerman if he is any closer to hiring a new Highway Department staff member.  Mr. Boerman hopes to have a recommendation to the Marion Town Board at the October 26th meeting.  Mr. Boerman also reported that the Highway Department is still working 4 days a week and will most likely switch over to 5 days after Daylight Savings on November 1, 2020.  During the month of September, the Highway Department oiled and stoned Pigeon Hill Road and Parker Road .  They also helped Wayne County Highway Department in paving Owls Nest Road.  They finished the sidewalk project on South Main Street and completed a drainage project on Witherden Rd.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher had nothing to report on Parks & Recreation with activities canceled due to COVID-19.  Councilwoman Fisher is currently working on writing up a job description for the Town Park maintance position.  The work is performed by the Marion Highway Department.

Councilwoman Fisher stated that Town Assessor, Dawn VanPatten has submitted both her August & September 2020 reports to the Board.  Ms. VanPatten has been busy answering STAR questions as well as adding the new water tank users to the upcoming Town & County Taxes for 2021.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith did not have anything additional to report on Public Safety.  Councilwoman Smith stated that the new incoming Court Clerk, Terry Ryan has been doing very well training with current Court Clerk, Eileen Steurrys.

Councilwoman Smith next spoke about the Marion Public Library.  The Library has been offering “grab and go” kits for children and will start offering “grab & go” kits for Teens & Adults.    The Pioneer Library System is back to delivering materials from other libraries.  Marion receives a delivery one day a week.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville stated that all work on the Town Museum (Jennie’s House) is currently on hold until the work needed to be completed for the CDBG grant is completed.

Citizens Comments:

Councilman Bliek presents Town Historian, Caryn Devlin with a framed sticker that was used years ago for the Marion Water Department.  Mr. Devlin was very thankful to receive it.

Caryn Devlin spoke next regarding the abandoned cemetery located on the corner of Goosen Rd. & Hall Center Rd.  The cemetery is bad condition.  Ms. Devlin asked if the Marion Highway Department could address the eroding roadside. Councilwoman Smith spoke up and stated she would investigate grants for this project.  Councilwoman Smith will get back to the board at a later date.

Correspondence:

None

Reports:

  1. Town Clerk September 2020
  2. a. Operating Statement October 2020
  3. Money Market September 2020
  4. Trial Balance September 2020
  5. Marion Fire District September 2020
  6. Assessor                                                                                                August & September 2020
  7. Code Officer September 2020
  8. Library September 2020
  9. Dog Control Not Available September 2020
  10. Court
  11. Bonafede                                                                                    September 2020
  12. Bender September 2020
  13. Historian

Resolutions:

  1. Approve September 14th, September 21st and September 28th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for October 13th, 2020
  3. Authorize Contract with Wayne County Public Works – Snow & Ice
  4. Authorize Payment to Paul DeFisher on Retirement
  5. Authorize Payment to Eileen Steurrys on Retirement
  6. Payment of Prepay Claims
  7. Payment of Claims

 Resolution #10012020 Approve September 14th, September 21st and September 28th Town Board Meeting Minutes

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board approves the September 14th, September 21st and September 28th Town Board meeting minutes.

Resolution #10022020 Receive and File all Correspondence/Reports for October 13th, 2020

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for October 13th, 2020.

Resolution #10032020 Authorize Contract with Wayne County Public Works – Snow & Ice

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached contract with Wayne County Public Works – Snow & Ice; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the County of Wayne, Marion Highway Superintendent, and the Principal Account Clerk.

Resolution #10042020 Authorize Payment to Paul DeFisher on Retirement

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

BE IT RESOLVED, that the Town Board authorizes upon the retirement of Paul DeFisher, 5054 Steel Point Road, Marion NY 14505, a cash payment payable by the end of the calendar year; and

BE IT RESOLVED, that the Town Board Authorizes Kathy Cauwels to prepare the amount due Paul DeFisher; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Paul DeFisher, Timothy Boerman and the Principal Account Clerk

Resolution #10052020 Authorize Payment to Eileen Steurrys on Retirement

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek –  Absent

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  4

Abstained:  0

Nayes:  0

BE IT RESOLVED, that the Town Board authorizes upon the retirement of Eileen Steurrys, 3716 South Main Street, Marion NY 14505, a cash payment payable by the end of the calendar year; and

BE IT RESOLVED, that the Town Board Authorizes Kathy Cauwels to prepare the amount due Eileen Steurrys; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Eileen Steurrys and the Principal Account Clerk

Resolution #10062020 Payment of Prepay Claims

 On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

 WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Prepays Abstract

General                                   $         401.20

Library                                     $           77.80

Sewer                                      $         894.83

Street Lighting                        $         343.18

            $       1717.01       

Resolution #10072020 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                 18600.09

Highway                                                46081.93

Library                                                     1401.58

Water                                                        748.50

Sewer                                                      5425.29

Drainage                                                  2376.13

Trust & Agency                                            93.60

Total                                                     $74727.12

Resolution #10082020 –  Authorize advertisement for Town of Marion Planning Board

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Town Clerk to advertise to fill the vacancy on the Planning Board; and

BE IT RESOLVED, that applications will be available at the Town Clerk’s Office and will be accepted until November 20, 2020; and

BE IT RESOLVED, that anyone with questions should contact Planning Board chairman, Fred Walker for information regarding the position; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Marion Planning Board and the Principal Account Clerk.

Resolution #10092020 –  Accept bid and authorize work from USA Fire Door, LLC

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  4 Smith, Lonneville, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board authorized the Marion Library to advertise for bids for repairing the library entrance door; and

WHEREAS, two bid was received; and

BE IT RESOLVED, that the Marion Town accepts the bid received from USA Fire Door, LLC for an amount of $1,727.00

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Marion Library Director, Tracy Whitney, USA Fire Door, LLC, and the Account/Audit Clerk.

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 5:50pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, October 26, 2020 @ 6:30pm

Meeting:                       Monday, November 9, 2020 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board