TOWN BOARD Meeting Notes

Marion Town Park

Monday, July 13, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, July 13, 2020 at the Marion Town Park.

Supervisor Bender called the meeting to order at 6:36pm.  This meeting was conducted using social distancing at the Marion Town Park due to the COVID-19 social distancing restrictions.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Caryn Devlin, Town of Marion Historian;  Caroline Grasso, Times of Wayne County newspaper; Jeff Cragg, Marion Wastewater Treatment Plant Chief operator; Fred Walker, John Lonnevlle; Dave Vinke; Duane Smeatin, Code Enforcement Officer; Tim Boerman, Highway Superintendent; Michele Kuelling.

Supervisor Bender asked for a roll call.  Supervisor Bender asked everyone who could stand to please do so and recite the pledge of allegiance to the American flag.  Supervisor Bender next welcomed everyone to the meeting.

Town Business: 

Councilman Lonneville spoke regarding the Mill Street project.  This project is coming to a close.  Wayne County Highway Department will be putting down asphalt in a few places in the very near future.

Supervisor Bender opened the public hearing at 6:38pm.  The public hearing legal notice was listed as the following:

Legal Notice

Town of Marion

Notice of Public Hearing

Unappropriated Fund Balance

NOTICE IS HEREBY GIVEN that the Marion Town Board will meet and hold a public hearing in regard to sidewalk improvements on South Main Street from unappropriated fund balance.

FURTHER NOTICE is hereby given that the Public Hearing will be held on Monday, July 13, 2020 at 6:30pm in the Marion Town Park, Park Drive at which time all persons will be heard in favor or against any items therein contained.

This public hearing notice was printed in the Times of Wayne County newspaper on June 28, 2020.

Supervisor Bender asked for questions or comments from anyone in attendance.  After making 3 requests for comments and no one speaking for or against, Supervisor Bender closed the meeting at 6:40pm.

Supervisor Bender spoke next regarding the need for back up training for Town employees.  Supervisor Bender asked if any councilperson had suggestions on how to address this situation.  Councilman Lonneville suggested training current employee’s how to do the jobs of other staff members.  Councilwoman Smith agreed that back up training is needed.  Supervisor Bender would like to revisit this discussion at the July 27, 2020 meeting.

Supervisor Bender spoke next regarding the Marion Town Park sign located at the north end of the park.  The sign is in need of either repair or replacement.  A suggestion was made to contact the local Boy Scouts to see if anyone is interested in doing this as an Eagle Scout project.  For now, the Marion Highway Department will remove the sign until it can either be repaired or replaced.

Supervisor Bender spoke regarding window coverings in the Town of Marion buildings.  The current blinds are very old and bad shape.  Supervisor Bender received a quote for new window coverings.  All board members liked the idea of new blinds.  There is money in the Town Hall renovation line for new blinds.    Supervisor Bender will get them ordered.

Councilman Lonneville wanted to thank Kathy Cauwels, Town of Marion Principal Account Clerk, for her time and effort in working with RG& E to replace the streetlights in Marion to be LED lights.  This will save the Town of Marion approximately, $9,300 a year.

Citizens Comments:

Michele Kruelling spoke to Town Board regarding the crosswalk and sidewalks on Mill Street.  The question was raised as to why the sidewalks end before Union Street.  Councilman Lonneville stated that this project is not yet completed and will soon be paved to connect the new sidewalk to Union Street near  the bend in the road.

Ms. Kruelling spoke next regarding comments that were made at a previous Town Board meeting regarding work that is being done at the Marion High School.  The Marion High School library is being expanded and the library is not throwing books away because of a fire hazard, nor will the library be free of books.  There are currently 7,524 books at the Marion High School library. Ms. Kruelling also mentioned approximately 750 books were disposed of.

Supervisor Bender stated that in years past, the Marion School Board and Marion Town Board would meet a few times a year to exchange information with each other.  Supervisor Bender would like to restart these meetings in the near future.

Correspondence:

  1. Library Update
  2. Virtual Naloxone Training Available
  3. Bookkeeping Services for Library
  4. Mask Requirement at all Businesses
  5. Sidewalk Discussion – LaVerne Bliek
  6. Window Coverings – Town Hall/Courtroom

Public Hearing

  1. 6:30-Authorize Appropriation from Unappropriated Fund Balance for Sidewalk Improvements on Main Street

2020 Committee Reports:                    Chair                                      co-chair

Town Clerk                                          Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                                      LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith                        Joan Fisher

Parks, Recreation                                Joan Fisher                              Deborah Smith

Assessor                                                  Joan Fisher                               Deborah Smith

Historian, Zoning, Planning                 Ronald Lonneville                   Jolene Bender

Highway, Drainage                             LaVerne Bliek                          Ronald Lonneville

Cemetery                                                 Deborah Smith                          LaVerne Bliek

Committee Reports:

Supervisor Bender:  Town Clerk

Supervisor Bender spoke about opioid response training available from NYS Office of Addiction Services and Supports.  This training is a virtual training program.  More information will be posted to the Town’s Facebook page along with the Town website.  Town Clerk, Heidi Levan, stated that the Town Clerk’s office staff have taken the training and have Narcan in the office and available to use if the situation arises.

Supervisor Bender stated that the Town Clerk’s office has been open and receiving more payments via mail and dropbox instead of walk ins.  Town Clerk, Heidi Levan spoke next.  Ms. Levan stated that the Town Clerk’s office has been open Monday – Friday 9am – 4pm and is no longer seeing in person traffic to the office as it was before the COVID-19 pandemic began.  The Town Clerk’s office used to be open 9am – 6:30pm however has not kept late night hours on Monday for a few months.  The Town Board had a discussion regarding the hours and would like to discuss them again at the July 27th meeting.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek mentioned that everything is going along as planned for the new Joint Municipal Wastewater Treatment facility.

Councilman Bliek mentioned that he measured the remaining sidewalks in Marion.  Councilman Bliek did this so during the budget process for 2021, the town board might be able to budget funds for new sidewalks.  Councilman Lonneville suggested that Councilman Bliek speak to Brian Fry at the Wayne County Highway Department.

Councilman Bliek asked Highway Superintendent, Tim Boerman to speak next regarding the Highway Department.  Mr. Boeman stated the Highway Department has been busy mowing at the Town Park, Jennie’s House and along the roadsides.  They have also assisted the Williamson Highway Department oil and stone as well as replace boards along the municipal parking lot next to the Elementary School.  Painting is being done on the Highway salt barn.  The highway department has also dug graves at the Marion Cemetery and will soon bill the cemetery association for this work.  Mr. Boerman did want to thank the Ontario Highway Department for the use of their bucket truck in June that was used to hang the Hometown Hero’s banners.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated unfortunately due to COVID-19, the recreation programs have been cancelled for the summer.  However, the traveling soccer league will be using the soccer fields at the Town Park for practice.  Councilwoman Fisher thanked the Highway Department for putting up the soccer goals at the Town Park.

Councilwoman Fisher next spoke regarding the Town of Marion Assessor.  Councilwoman Fisher and Supervisor Bender spoke to Ms. VanPatten about the possibility of re- evaluating properties in Marion.  Mr. VanPatten recommended waiting due to COVID-19 and the economy dropping in value.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated that the Marion Court Clerk is back to working full time again.  The NYS Court system is not completely up and running however, they do hope to be open by the end of August.

Councilwoman Smith spoke next regarding the Marion Public Library.  The Library is open for curbside pick up for materials owned by the Marion Library.  You are not currently allowed to place a request for materials not owned by the Marion Library.  The library staff is working 2 people at a time.

All library materials returned will sit on a book cart for 72 hours before being handled.  This is to prevent COVID-19 to be passed from patron to patron on the surface of the book.

Councilman Lonneville:  Historian, Zoning & Planning.

Councilman Lonneville wanted to thank the Marion Highway Department for excavating ground at the Town Museum (Jennie’s House).

The Marion Historian, Caryn Devlin, is on the Wayne County Historian committee that is working on the Wayne County Bicentennial celebrations that will take place in 2023.

The Marion Planning and Zoning Boards are hoping to amend current laws within Marion.  A public hearing will be held on Monday, August 10, 2020 regarding proposed changes.

Reports:

  1. Town Clerk June 2020
  2. a. Operating Statement July 2020
  3. Money Market June 2020
  4. Trial Balance June 2020
  5. Marion Fire District June 2020
  6. Assessor                                                                                                June 2020
  7. Code Officer June 2020
  8. Library June 2020
  9. Dog Control Not Available June 2020
  10. a. Bonafede June 2020
  11. Bender June 2020

Resolutions:

  1. Approve June 8th and 22nd Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for July 13th, 2020
  3. Authorize Appropriation from Unappropriated Fund Balance for Sidewalk Improvements on Main Street
  4. Authorize Town Board to set Public Hearing to Amend Town of Marion Zoning Code
  5. Payment of Claims-Prepays
  6. Payment of Claims

   Resolution #7012020 Approve June 8th and 22nd Town Board Meeting Minutes

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board approves the June 8th and 22nd Town Board meeting minutes.

Resolution #7022020 Receive and File all Correspondence/Reports for July 13th, 2020

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

 BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for July 13th, 2020.

Resolution #7032020 Authorize Appropriation from Unappropriated Fund Balance for Sidewalk Improvements within the hamlet of Marion.

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, the Marion Town Board duly held a public hearing on July 13th, 2020 @ 6:30 pm for the purpose of authorizing an appropriation from Unappropriated Fund Balance account 915.01 in an amount not to exceed $10,778.82 for the purpose sidewalk improvements; and

BE IT RESOLVED, that the Marion Town Board amends the 2020 budget as follows:

Account #                                            Description                                               Debit                       Credit

54104.01.000.235                               Sidewalk Improvements                                                  $________

915.01                                                  Unappropriated Fund Balance           $________

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Timothy Boerman and the Principal Account Clerk

Resolution #7042020 Set Public Hearing to Amend Planning & Zoning Law of the Town of Marion

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board sets a public hearing for August 10th ,2020 to amend Zoning Law of the Town of Marion to include Chapter 245-3A – Subdivisions, 245-14C – Lots, 245-15 – Improvements and;

WHEREAS, it was the considered opinion of all members of the Town Board who were present that a public hearing should be held on the 10th day of August, 2020, at 6:30 p.m. at the Town Park, 4037 North Main Street and;

NOW, RESOLVED, that a public hearing be held on the 10th day of August 2020, at 6:30 P.M., Local Time, at the Town Park, 4037 North Main Street, on the question of the amendment of the Zoning Code and;

BE IT FURTHER RESOLVED, that a Notice of Hearing and a copy of said proposed amendment, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices and;

BE IT RESOLVED, that the Town Clerk shall post certified copies of both this Resolution and said proposed amendment, or a summary thereof, at the Town Hall, maintained by the Town Clerk pursuant to § 40(6) of the Town Law, for a period of not less than five (10) days prior to said public hearing.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin and the Principal Account Clerk

Resolution #7052020 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Abstract-2                     

General                                                79,828.16

Highway                                               19,004.30

Library                                                     3486.47

Sewer                                                   13,320.37

Street Lighting                                         4014.81

NW Quandrant Phase III                             37.81

Trust & Agency                                          150.00

Total                                                  $119,841.92      

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Bender closed the meeting at 8:20pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, July 27, 2020 @ 6:30pm

Meeting:                           Monday, August 10, 2020 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board