TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, June 8, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, June 8, 2020 at the Marion Town Park.

Supervisor Bender called the meeting to order at 6:32pm.  This meeting was conducted using social distancing at the Marion Town Park due to the COVID-19 social distancing restrictions.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Caryn Devlin, Town of Marion Historian;  Caroline Grasso, Times of Wayne County newspaper; Angela Patterson, Town of Marion Planning and Zoning Board Secretary; Jeff Cragg, Marion Wastewater Treatment Plant Chief operator; Nicolas Lent; Pat DiCesare; Fred Walker, John Lonnevlle.

Supervisor Bender asked for a roll call.  Supervisor Bender asked everyone who could stand to please do so and recite the pledge of allegiance to the American flag.  Supervisor Bender next welcomed everyone to the meeting.  She stated how nice it was to see everyone in person even if it was social distanced and with face masks.

Town Business: 

 Councilman Lonneville started the Town Business discussing the Mill Street project.  The project is moving along nicely.  Sidewalks are starting to be installed.  Councilman Lonneville has asked Highway Superintendent, Tim Boerman to keep in touch with Wayne County Highway, as the County oversees this project.  Councilman Lonneville also spoke with Brian Frey from Wayne County Highway Department regarding drainage on Maple Ave. in Marion.  This is a big project and will need to be thought about in the future when the Town Budget is created.

Supervisor Bender next opened the Public Hearing regarding unappropriated fund balance at 6:40pm.  Town Clerk, Heidi Levan read the legal notice as follows:

Legal Notice

Town of Marion

Notice of Public Hearing

Unappropriated Fund Balance

 NOTICE IS HEREBY GIVEN that the Marion Town Board will meet and hold a Public Hearing in regards to sidewalk improvements on Maple Ave for the amount not to exceed of $13167 from unappropriated fund balance.

 FURTHER NOTICE is hereby given that the Public Hearing will be held on Monday, June 8, 2020 at 6:30 pm in the Marion Municipal Building, 3827 North Main Street at which time all persons will be heard in favor or against any items therein contained.

The public hearing was closed at 6:42pm on a motion from Councilman Bliek and seconded by Councilman Lonneville with not comments for or against the project.

Supervisor Bender wanted to thank the Marion Highway Department for planting trees along the Marion Town Park property.  These trees were donated by Wayne County Soil & Water.

Councilman Lonneville spoke next regarding a request from Planning and Zoning secretary, Angela Patterson to update the Town of Marion website.  Councilman Lonneville has contacted former Town of Marion Supervisor Nicholas Deming to see if he was available to work on the Marion website.  Mr. Deming is willing to donate a few hours of his time.  Ms. Patterson spoke next.  The project would include a test page for the Planning and Zoning pages for the Town of Marion.  Planning Board Chairman, Fred Walker spoke next.  Mr. Walker stated that the Planning Board had talked about updating the pages of the Planning Board on the Town website but not official decision had been made as to what should or should not be on the new page.  Zoning Board member, John Lonneville stated that the Town of Marion website and Zoning ordinances were very out of date.  He would like to see updates made in both the website and Ordinances. Much discussion took place among the Town Board members regarding the website.  Resident Nicholas Lent spoke up and stated that he just graduated from Wayne Fingerlakes BOCES Computer Science program.  Mr. Lent stated the Town of Marion should contact BOCES to see the Computer Science program would in interested in designing a new website for the Town.  Mr. Lent also offered his services to the Town.  The Town Board will contact WFL BOCES.

Citizens Comments:

Nicolas Lent, graduating Senior from Marion High School, spoke regarding the Hometown Hero’s project.  28 banners have been delivered to the Marion Highway Department.  A second round of banners may happen soon.  Highway Superintendent, Tim Boerman stated that the Marion Highway Department will start to work hanging the banners this week.  The hope is to have the banners hung by Tuesday, June 16th for the Marion Seniors car parade.

Marion Historian, Caryn Devlin spoke next.  Ms. Devlin is looking for Marion residents would would be willing to serve on a Wayne County Bi-centennial committee.  Wayne County will be celebrating a Bi centennial in 2023.  If interested in helping to plan the celebrations in Marion, please contact Ms. Devlin.

Committee Reports:

Supervisor Bender:  Town Clerk

Supervisor Bender stated that the flowers purchased from Spring Valley Greenhouse that were damaged and returned to Spring Valley should be returning to Marion in the next few days.

Supervisor Bender wanted to share with the Town Board that a car parade for Marion Senior High School graduates will take place on Tuesday, June 16 at either 6:15 or 6:30pm.  She asked Town Board members to please join her in front of the Town Hall to cheer on the graduating class.

Supervisor Bender wanted to Thank Councilwoman Debbie Smith, Court Clerk Eileen Steurrys, Town Clerk Heidi Levan, Public Health staff Ryan Mulhurn and Kim Williams for distributing face covering masks on Saturday, May 30th.  Supervisor Bender also help distribute masks as well.  Masks are still available for the pickup from the Town Clerk’s office.

Supervisor Bender has noticed that currently there are no cross-training employees withing the Town staff.  She would like to discuss this more at a future meeting.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek spoke next.  A question has been brought up as to which taxpayers will be charged a debt service charge for a new water storage tank being built in Sodus.  This storage tank will help increase water pressures and service to Marion water users.  This will be discussed more at a meeting to take place at Wayne County Water & Sewer Authority.

Next, Coucilman Bliek asked Highway Superintendent, Tim Boerman to give a report on the Highway Department.  Mr. Boerman stated that the Highway department has removed all the plow equipment from the trucks and has them painted and ready for the fall.  The Highway Department also prepared and replaced the mulch on the playgrounds within the Town Park.  Mowing is continuing to be done on the roadsides.  5 miles of roads have been resurfaced with oil and stone.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher wanted to thank the Marion Highway Department for mulching the playgrounds at the Marion Town Park.  They look great!

Councilwoman Fisher also stated that Marion Recreation has been cancelled this was done at a previous Town Board Meeting.  Governor Cuomo has now stated that Summer Recreation Day Camps can resume in July of 2020.  A lot of questions and comments have been posted on social media regarding this typic.  It takes months of planning and unfortunately, the Town does not have enough time to get this done for the summer of 2020.

Councilwoman Fisher spoke next regarding Assessments.  Our current assessment rate is 90%.  Councilwoman Fisher would like to invite Town Assessor, Dawn VanPatten to the next Town Board meeting to discuss possible re-evaluations for the Town of Marion in the near future.

Councilwoman Fisher spoke next regarding the Marion Town Park.  The Town Park will have a Port-a-Potty delivered this week for people who use the park for walking.  This Port-a-Potty will be cleaned by the company supplying the unit once every 10 days.

Councilwoman Fisher next spoke about a request from a resident to have a Food Truck at the Town Park.  The Town Board had a lengthy discussion regarding this subject.  If a Food Truck wished to stop and drop off food to an individual, this would be allowed.  A reminder to everyone, alcohol is not allowed within the park.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated the staff at the Marion Public Library is going back to work next week.  50% of staff will work at one time and will be offering curbside pickup for materials owned by the Marion Library.

Councilwoman Smith also stated that the Marion Cemetery Association has hired new people to mow and trim the cemetery property.  This is going very well.  The Marion Highway Department have dug 5 graves for the Marion Cemetery Association and will bill in the near future for their time.

Councilman Lonneville:  Historian, Zoning & Planning

Councilman Lonneville stated the Marion museum, Jennie’s House, has been prepared for a new concrete porch apron.  The preparation was done by Duane Smeatin and the Marion Highway Department.  Thank you to all who have helped to get this project ready.  Scott Roegiers will pour the concrete in the near future.  Thank you to Caryn & Mark Devlin for planting trees at the museum.  These trees were given to the Town of Marion by Wayne County Soil & Water.  Councilman Lonneville asked Town Historian Caryn Devlin if she had anything to add.  Ms. Devlin stated that she hoped everyone had noticed that during the month of May, she posted pictures of Marion WWII veterans on the Town Historian Facebook page.  Councilman Lonneville wanted to thank Ms. Devlin for this project, because of this project Councilman Lonneville was able to learn new information regarding his own father who was a Marion WWII veteran.

Town Business: 

  1. Mill Street Update
  2. Planning/Zoning Website Update – Angela Patterson

Citizens Comments:

Correspondence:

  1. 2019 Annual Water Quality Report – Town of Williamson
  2. County Bicentennial Committee for Marion
  3. Disaster Declaration

Public Hearing

  1. 6:30-Authorize Appropriation from Unappropriated Fund Balance for Sidewalk Improvements on Maple Avenue

 2020 Committee Reports:                    Chair                                      co-chair

Town Clerk                                          Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                                      LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith                        Joan Fisher

Parks, Recreation                                Joan Fisher                              Deborah Smith

Assessor                                                  Joan Fisher                               Deborah Smith

Historian, Zoning, Planning                 Ronald Lonneville                   Jolene Bender

Highway, Drainage                             LaVerne Bliek                          Ronald Lonneville

Cemetery                                                 Deborah Smith                          LaVerne Bliek

Reports:

  1. Town Clerk May 2020
  2. a. Operating Statement June 2020
  3. Money Market May 2020
  4. Trial Balance May 2020
  5. Marion Fire District May 2020
  6. Assessor                                                                                                May 2020
  7. Code Officer May 2020
  8. Library May 2020
  9. Dog Control Not Available May 2020
  10. a. Bonafede May 2020
  11. Bender May 2020 – Not Available

Resolutions:

  1. Approve May 11th, 18th and 28th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for June 8th, 2020
  3. Reduce Sewer Units from 4 to 3 – 4128 North Main Street
  4. Authorize Appropriation from Unappropriated Fund Balance for Sidewalk Improvements on Maple Avenue
  5. Authorize Supervisor to Sign an Agreement with USGS to Install a Water Level Measurement Station
  6. Declare Surplus
  7. Payment of Claims-Prepays
  8. Payment of Claims

 Resolution #6012020 Approve May 11th, 18th and 28th Town Board Meeting Minutes

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board approves the May 11th, 18th and 28th Town Board meeting minutes.

Resolution #6022020 Receive and File all Correspondence/Reports for June 8th, 2020

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for June 8th, 2020.

Resolution #6032020 Reduce Sewer Units from 4 to 3 – 4128 North Main Street

On a motion by Councilman Lonnevile and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED that the Marion Town Board received a letter from Gary and Diana Combs regarding reducing sewer units from 4 to 3 for 4128 North Main Street as one of the four apartments is used for storage and is not rented; and

BE IT FURTHER RESOLVED, The Code Enforcement Officer inspected the house and found the apartment in question is no longer used for rental and would reduce this current four- family house to a three-family house in compliance with the Town of Marion building and zoning codes; and

BE IT FURTHER RESOLVED, the Code Enforcement Officer have the property owner sign a statement of reduction from a four-family to a three-family which in turn will reduce sewer units from 4 to 3 and;

BE IT RESOLVED that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin, WCWSA, Gary & Diana Combs and the Principal Account Clerk.

Resolution #6042020 Authorize Appropriation from Unappropriated Fund Balance for Sidewalk Improvements on Maple Avenue

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, the Marion Town Board duly held a public hearing on June 8, 2020 @ 6:30 pm for the purpose of authorizing an appropriation from Unappropriated Fund Balance account #915.01 in an amount not to exceed $13,289.90 for the purpose sidewalk improvements on Maple Avenue between Main Street and Firehouse Lane; and

BE IT RESOLVED, that the Marion Town Board amends the 2020 budget as follows:

Account #                                            Description                                               Debit                       Credit

54104.01.000.235                               Sidewalk Improvements                                                  $13,289.90

915.03                                                  Unappropriated Fund Balance           $13,289.90

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Timothy Boerman and the Principal Account Clerk

Resolution #6052020 Authorize Supervisor to Sign an Agreement with USGS to Install a Water Level Measurement Station

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign an agreement with USGS to install a water level measurement station at the WWTP with zero cost or maintenance to the Town of Marion; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the USGS and the Principal Account Clerk.

Resolution #6062020 Surplus Garage Doors

 On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

 BE IT RESOLVED that the Town of Marion declares 5 – 12’ 2” x12 garage doors, 2 – 13’ 8” x 12 garage doors and 7 Liftmaster ATS 12’ and authorize Town Clerk to advertise for sealed bids; and

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman and the Principal Account Clerk

Resolution #6072020 Payment of Claims-Prepays

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract-1-Prepays

Prepays

General                                           2,246.85

Library                                                191.99

Sewer                                              2,945.53

Street Lighting                                   107.60

Total                                               $5,491.97 

 Resolution #6082020 Payment of Claims

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Abstract-2                     

General                                                48,109.35

Highway                                             129,524.74

Library                                                    1,285.82

Water                                                            0.00

Sewer                                                     7,732.01

Street Lighting                                        2,775.88

Regional WWTP                                   84,921.00

Trust & Agency                                       2,504.02

Total                                                  $276,852.82      

 With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Bender closed the meeting at 8:24pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, June 22, 2020 @ 6:30pm

Meeting:                                Monday, July 13, 2020 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board