TOWN BOARD Meeting Notes

Marion Municipal Room

Tuesday, May 26, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Tuesday, May 26, 2020 in the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30pm.  This meeting was conducted online due to the COVID-19 social distancing restrictions. The meeting was conducted using Zoom.com.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Jolene Bender, Supervisor

ABSENT:

OTHERS IN ATTENDANCE:   Kathy Cauwels, Marion Principal Account Clerk; Jeff Cragg, Wastewater Treatment Chief Operator; Caryn Devlin, Marion Historian; Judy Casler; Caroline Grasso, Times of Wayne County.

Supervisor Bender asked for a roll call.  There was an American Flag behind Supervisor Bender so the Pledge of Allegiance was recited.  Supervisor Bender welcomed everyone to the meeting.

Town Business:

Supervisor Bender stated that she, along with Highway Superintendent, Tim Boerman went to the Wayne County Soil & Water in Lyons and picked up trees that were made available to municipalities within Wayne County.  Trees will be planted at the Town Museum, Jennie’s House as well as at the Marion Town Park.

Supervisor Bender also wanted to thank Marion High School Senior, Nicholas Lent for his wonder video presentation that was available online.  The presentation was regarding Mr. Lent’s Senior project titled Home Town Heroes.  Banners of Marion Veterans were purchased and will be on light poles within Marion in the very near future.

Supervisor Bender also thanked the Marion American Legion for the ceremony that was held, May 25, 2020 Memorial Day at the Marion Cemetery.  A comment was made that most people were not aware of the ceremony.

Jeff Cragg, Wastewater Treatment Chief Operator stated that he’s been watering the new flowers that were purchased from Spring Valley Greenhouse however, some of them are not looking well.  Supervisor Bender will call Spring Valley Greenhouse and discuss this problem with them.

Town Clerk, Heidi Levan shared with the Town Board that a county wide face mask distribution provided by Wayne County Public Health and Wayne County Emergency Management will take place on Saturday, May 30th at the Marion Town Park from 10am until noon.  Masks will be available for residents only.  Each town in Wayne County received masks to distribute.   The Town of Marion received 2,745 masks. Residents may pick up one mask per household member.

Committee Reports:

Supervisor Bender:  Town Clerk

Town Clerk Heidi Levan shared with the Town Board how she plans on reducing spending for 2020 due to the lack of sales tax revenues and other town revenues.

Supervisor Bender mentioned she had received word from Wade Ryan who mows the abandoned cemeteries in Marion that his price will be increasing for 2020.  Supervisor Bender stated that she explained to Mr. Ryan that we didn’t have extra funding in the budget so mowing for these cemeteries must be keep to only 4 times this summer.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek asked Waterwater Treatment Plant Chief Operator, Jeff Cragg to speak next.  Mr. Cragg stated that USGS Dept. of Geology and Survey would like to dig a well at the Marion Wasterwater Treatment Plant.  All expenses will be paid for by USGS, the Town of Marion will not incur any expenses.  The well will be drilled by a local well driller.  Councilman Lonneville thought it would be a good idea to invite USGS to our next Town Board meeting to answer any questions the Town Board members might have.  Supervisor Bender will extend an invitation.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher discussed the Marion Town Park amid the COVID-19 pandemic.  After a long discussion among board members, regretfully, the Summer Recreation program, Soccer Recreation Soccer and Travel League Soccer has been cancelled at the Town Park.  The Town Board also made the decision to cancel all Marion Town Park pavilion reservations for the months of June, July & August.  A decision will be made regarding opening up Town Park rentals for September in late July.   A Port-a-potty will be delivered to the Town Park for residents who walk and/or use the open-air pavilions.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith shared that the Marion Public Library has been busy attending meetings and training online.  Councilwoman Smith also shared the libraries annual report with the board.

Councilwoman Smith next stated that she would like to see every departments 2020 budget reduced.  She made a suggestion that the Town of Marion staff get no overtime, no compensation time and no expenditures for seminars.  All Town Board members agreed to this statement.

Councilwoman Smith next talked about having a Town of Marion Newsletter put together at the end of June.  A discussion was held regarding printing the newsletter in June or in early September.  No decision was made.

Councilman Lonneville:  Historian, Zoning & Planning

Councilman Lonneville wanted to thank Duane Smeatin, Code Enforcement Officer for hanging up the American flags along Main Street.  He also thanked the Marion Highway Department for hanging up the plants, Jeff Cragg from the Wastewater Treatment facility for watering and Bovet Landscape for keeping Marion hamlet looking great.

Town Business

  1. Budget Reduction – Heidi
  2. Farmer’s Market
  3. Marion Travel Soccer Club
  4. Camping Permit
  5. Wade Ryan – Cemetery Mowing
  6. Health Officer
  7. County Meetings – June 1, 2020
  8. Well Placement

Correspondence

  1. Library Annual Report

Reports

  1. Cemetery Annual Report
  2. Cemetery Association Meeting

Resolutions

  1. Audit of 2020 Town & County Tax Books
  2. Authorize Amending Resolution #3092020 – Hiring Temporary Part Time Second Deputy Town Clerk
  3. Authorize Supervisor to sign 2020 Wayne County Public Works Contract
  4. Authorize Marion Highway to Bill Marion Cemetery Association $170.00 Per Opening /Closing of Grave in Marion Cemetery located on Cemetery Drive to be Billed Quarterly

Resolution #1 Audit of 2020 Town & County Tax Books

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Fisher, Bender

 

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the following department of the Town of Marion on May 13, 2020

Town Clerk – 2020 Town & County Tax books

Resolution #2 Authorize Amending Resolution #3092020 – Hiring Temporary Part Time Second Deputy Clerk

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS a need for a temporary part time second deputy town clerk is needed in the Town Clerk’s Office; and

WHEREAS, Heidi Levan, Town Clerk, has requested a temporary part time second deputy town clerk; now

BE IT RESOLVED, that the Marion Town Board approves the hiring of a temporary part time second town clerk, effective May 26, 2020 until June 30, 2020 at remuneration of $16 per hour up to 15 hours per week be appropriated from Account #14101.1.0.036; and

BE IT RESOLVED, that as the Town Clerk deems necessary, this temporary part time second deputy be allowed to work additional hours, not to exceed 34 hours per week to be appropriated from Account #14101.1.0.036; and

BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk and the Principal Account Clerk.

Resolution #3 Authorize 2020 Contract with Wayne County Public Works – Mow of County Roads

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Fisher, Bender

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached 2020 contract with Wayne County Public Works – Mowing; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the County of Wayne, Marion Highway Superintendent, and Principal Account Clerk.

Resolution #4 Authorize Marion Highway Superintendent to Bill Marion Cemetery Association $170.00 Per Opening /Closing of Graves in Marion Cemetery located on Cemetery Drive to be Billed Quarterly

 On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board authorizes the Highway superintendent to bill Marion Cemetery Association $170.00 Per Opening /Closing of Graves in Marion Cemetery located on Cemetery Drive to be Billed Quarterly from February 10, 2020 until December 31, 2020 and;

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Marion Highway Superintendent, highway clerk, Marion Cemetery Association and Principal Account Clerk.

On a motion from Councilwoman Smith and seconded by Councilwoman Fisher, the Town Board went into executive session at 8:00pm to discuss the financial history of a specific employee.

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 8:09pm.

Next meetings are scheduled for:

Meeting:                                 Monday, June 8, 2020 @ 6:30pm

 

Meeting/Workshop:              Monday, June 22, 2020 @ 6:30pm

 

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board