TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, May 11, 2020

A Town Board meeting of the Town of Marion, Wayne County, NY was held on

Monday, May 11, 2020 in the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:34pm.  This meeting was conducted online due to the COVID-19 social distancing restrictions. The meeting was conducted using Zoom.com.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Jolene Bender, Supervisor

Ronald Lonneville, Councilman

ABSENT:

OTHERS IN ATTENDANCE: Duane Smeatin, Code Enforcement Officer; Kathy Cauwels, Town of Marion Principal Account Clerk, Caryn Devlin, Town of Marion Historian; Judy Casler, Marion Events Coordinator;  Caroline Grasso, Times of Wayne County newspaper; Angela Patterson, Town of Marion Planning and Zoning Board Secretary; and a zoom attendee  by the name of ‘John’.

Supervisor Bender asked for a roll call.  There was an American Flag behind Clerk, Heidi Levan, so the Pledge of Allegiance was recited.  Supervisor Bender welcomed everyone to the meeting.  She explained that it is very difficult to have a virtual meeting and to please have patience during this time as the meeting had a lot to cover.

Town Business: 

Supervisor Bender starting the meeting discussing the Town of Marion opening back up. Town of Marion employees will be asked to resume regular hours as of Monday, May 18th.  Social distancing will need to be in place and anyone working with the public will need to wear a mask.  Masks and hand sanitizer are available to all employees.  The date of opening can change based on information Supervisor Bender receives from Wayne County officials.  This information seems to change day to day.  The Town Board has asked town employees to wipe down surfaces after contact has been made.  Cleaning materials will be made available for employees to use.  A reminder was given by Supervisor Bender that anyone who has a fever or is not feeling well to stay home and stay safe.

Supervisor Bender shared that NYS courts are still not back in session.  The current prediction for the courts is to open in the middle of June.  The Marion court does provide the Town of Marion with revenues and with the court system closed since early March, the Town of Marion has not received revenues from the courts.  Supervisor Bender wanted to remind everyone that with extraordinarily little revenues coming in all employees need to be very careful on spending.  Councilwoman Smith suggested that the Town Board take a look at the budget for 2020 very carefully and see where funding can be cut.

Judy Casler from the Marion Events Committee spoke next.  The Marion Events Committee has decided to cancel the Marion Spring Market scheduled for Saturday, May 16th.  The June 6th, Community Garage Sale has also been cancelled.  Both events were cancelled due to the COVID-19 Pandemic.   The committee is waiting to make a decision regarding any scheduled July music events until it’s closer to the month of July.  A suggestion was made by Councilwoman Fisher to have the music events take place at the Town Park where social distancing and mask can be worn.  The Fall Festival is still currently being planned however, a decision for this event will be made in the beginning of August based on recommendations from the CDC and Wayne County Public Health.

Councilwoman Fisher stated that the Taste of Wayne County has been cancelled for 2020.  This event takes place in Newark each July.

Councilman Bliek stated that the Tour deCure, which is a bicycle ride to support the American Diabetes Association has been cancelled for 2020.  The Tour will be done virtually without support stations.  The Marion Fire Department has been a pit stop for the Tour deCure for many years.

Councilwoman Smith asked whether the Farmer’s Market still planned to use the parking lot at the United Church.  The answer was yes, Farmer Markets are considered to be essential.  Gail Benedict and April Brooks are running these events.

Councilman Lonneville provided an update on the Mill Street construction project being done by the Wayne County Highway Department.  The county hopes to start back on the project June 12, 2020.  The project cost has fluctuated; the current estimate is $51,800.

Planning and Zoning Board Secretary, Angela Patterson asked the board to allow Nicholas Deming to redesign the Town of Marion website’s Planning and Zoning Board pages.  Mr. Deming has offered his services for free.  This was discussed at great length.  The Town Board decided to hold off on updating the website at this time.  Councilwoman Fisher suggested contacting BOCES to see someone in their computer science program might help with the redesign.

Councilwoman Smith asked about the idea of sending out a town-wide newsletter.  A suggestion was made: if a newsletter is to be sent, can the Events Committee help with that expense.  Judy Casler will ask the Events Committee at their next meeting if they are interested.

Citizens Comments:      None

Committee Reports:

Supervisor Bender:  Town Clerk

 Supervisor Bender stated that the Marion Town Clerk, Heidi Levan, has been in the office almost every day since the beginning of the Town’s reduced hours.  Water and Sewer payments have been coming in via the Court drop box or by mail.  The mail has increased greatly as more people are doing business by mail.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek stated that the Wayne County Water and Sewer Authority (WCWSA) has been busy moving forward on the Joint Wastewater Facility.  The WCWSA is currently trying to purchase land in Palmyra to move a few power lines.

Councilman Bliek also stated that the Marion Highway Department is back up working full time and all the roads have been swept.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated that the Marion Grievance Day is scheduled for Thursday, May 28, 2020 from 4 – 8pm by appointment only.  Assessor, Dawn VanPatten is the contact for Grievance Day.

Councilwoman Fisher spoke next regarding the Marion Town Park.  The playground is currently still closed due to COVID-19 pandemic.  However, Supervisor Bender, Councilwoman Smith and Councilwoman Fisher took time out of their schedule last week and spread mulch around the main building.  Councilwoman Fisher thanked both of them for their time and effort.    Councilwoman Fisher also wanted to thank Dana Luckman for the donation of mulch used at both the Town Park and Museum.  Councilwoman Fisher was at the Town Park on Sunday, May 10, 2020 to receive the delivery of 15 loads of playground mulch.  This mulch will be spread under both playground areas at the Town Park by the Marion Highway Department.  Playground mulch is a special mulch used for children play areas.  Funding for this mulch was approved at a previous board meeting.

Councilwoman Fisher mentioned that the benches at the Marion Town Park need stain.  She is hoping staining can be done sometime this summer.

Councilwoman Fisher next discussed the Marion Summer Recreation program.  After much discussion, the Marion Town Board made the very hard decision to cancel the Summer Recreation Program due to COVID-19 restrictions.  This was a unanimous decision among the board members.    A decision on Summer Recreation Soccer has not been made.  Councilwoman Fisher will consult again with Summer Recreation Soccer Coordinator Jared DeLyser before the next board meeting on Tuesday, May 26th.

Councilwoman Fisher also talked about the port-a-potties that are placed at the Town Park.  Principal Account Clerk, Kathy Cauwels will call Brewers and asked when they will be dropped off as well as if a handicap accessible facility is available.

Councilman Lonneville:  Historian, Zoning & Planning

 Councilman Lonneville stated that work at Jennie’s House will begin again on Monday, May 18th.  The goal is to get the museum up and ready for the 2023 Wayne County Bicentennial. Historian, Caryn Devlin spoke next stating that each town within Wayne County will have a planning committee for this historic event.  Caryn will be spearheading the committee in Marion.  Caryn is currently documenting as much information as she can regarding the COVID-19 pandemic.  Please contact Caryn if you have information you wish to share with her.

Councilman Lonneville wanted to thank Caryn & Mark Devlin for spreading mulch around the museum grounds this spring.  The is usually done by the Boy Scouts however they are unable to meet due to the COVID-19 restrictions.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith stated the current pandemic has caused the Marion Library to be closed.  Library Director, Tracy Whitney has been busy attending online classes.

Councilwoman Smith also stated that the Marion Cemetery finished all their spring burials.  The Marion Cemetery Association wanted to thank the Marion Highway Department for digging the graves.  The Highway Department has been doing a great job.

Councilwoman Smith mentioned that May 16, 2020 E-waste pick up for the Town of Marion has been cancelled.  Councilwoman Smith would like to the board to consider rescheduling this project in September 2020.  The board will discuss it again in the near future.

Town Business: 

  1. Opening Town Up
  2. Jennie’s House – Resume Construction
  3. Events Committee Schedule 2020

Citizens Comments:

Correspondence:

  1. Revenue Losses
  2. Regional Water Storage Project Area Maps
  3. Website – Update Zoning & Planning
  4. Recreation
  5. Mill Street Construction Completion
  6. Maple Ave – Sidewalks
  7. Main Street Cutouts

Public Hearings

2020 Committee Reports:                    Chair                                      co-chair

Town Clerk                                          Jolene Bender                          Joan Fisher

Deputy Supervisor                              LaVerne Bliek

Water, Sewer                                      LaVerne Bliek                          Jolene Bender

Public Safety, Judicial, Library            Deborah Smith                        Joan Fisher

Parks, Recreation                                Joan Fisher                              Deborah Smith

Assessor                                                  Joan Fisher                               Deborah Smith

Historian, Zoning, Planning                 Ronald Lonneville                   Jolene Bender

Highway, Drainage                             LaVerne Bliek                          Ronald Lonneville

Cemetery                                                Deborah Smith                          LaVerne Bliek

Reports:

  1. Town Clerk March 2020
  2. a. Operating Statement May 2020
  3. Money Market   April 2020
  4. Trial Balance April 2020
  5. Marion Fire District March 2020
  6. Assessor                                                                                                March 2020
  7. Code Officer April 2020
  8. Library April 2020
  9. Dog Control Not Available 2020
  10. a. Bonafede Not Available 2020
  11. Bender Not Available 2020
  12. Historian

Resolutions:

  1. Approve April 13th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for May 11th, 2020
  3. Payment of Claims

Resolution #5012020 Approve April 13th Town Board Meeting Minutes

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the April 13, 2020 Town Board meeting minutes.

Resolution #5022020 Receive and File all Correspondence/Reports for May 11th, 2020

 On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

 

Nays:  0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for May 11th, 2020.

Resolution #5032020 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

 

Nays:  0

 

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                   7533.04

Highway                                                33714.30

Library                                                     1301.97

Water                                                        189.58

Sewer                                                      5330.24

Street Lighting                                               0.00

Trust & Agency                                        2505.22

Total                                                     $50574.35                   

 Resolution #5042020  Set Public Hearing to Appropriate Fund Balance for Maple Ave Sidewalk Improvements

 On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

the following resolution was adopted

 WHEREAS, the Marion Town Board received an estimate from Wayne County Highway for the Maple Ave sidewalk improvements for the amount not to exceed of $13167; and

BE IT RESOLVED, the Marion Town Board sets a public hearing for June 8, 2020 at 6:30 pm; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise for said public hearing in the legal newspaper

On a motion from Councilwoman Smith and seconded by Councilwoman Fisher, the Town Board went into executive session at 8:21pm to discuss the financial history of a specific employee

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Bender closed the meeting at 8:34pm.

Next meetings are scheduled for:

Meeting/Workshop:             Tuesday, May 26, 2020 @ 6:30pm

 

Meeting:                                 Monday, June 8, 2020 @ 6:30pm

 

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board