TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, April 13, 2020

A Town board meeting of the Town of Marion, Wayne County, NY was held on

Monday, April 13, 2020 in the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:30pm.  This meeting was conducted online due to the COVID-19 social distancing restrictions. The meeting was conducted using Zoom.com.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Jolene Bender, Supervisor

Ronald Lonneville, Councilman

ABSENT:

OTHERS IN ATTENDANCE: Duane Smeatin, Code Enforcement Officer; Kathy Cauwels, Town of Marion Principal Account Clerk, and Marion students, Issac DeFisher and Katelynn Augello. Other people attended the meeting but did not identify themselves.

The meeting started at 6:30pm.  Supervisor Bender asked for a roll call.  There was no visible American Flag, so the Pledge of Allegiance was not recited.  Supervisor Bender welcomed the Marion High School students in attendance.

Town Business: 

 Supervisor Bender wanted to publicly thank the Marion Highway Department for roping off the Marion Town Park playground with closed signs.  The playground is closed due to the NYS Pause order currently in place by Governor Cuomo.

 Supervisor Bender stated that she had spoken to Brian Frey from the Wayne County Highway Department.  The Mill Street project is currently on hold due the New York State Pause order currently in place by Governor Cuomo.

Councilwoman Fisher spoke first regarding the Marion Recreation Spring Baseball/Softball season.  After careful consideration, the 2020 Spring season has been cancelled.  Councilwoman Fisher will work with baseball coordinator, Ashley Tack to address refunding anyone who paid for registration.

Councilwoman Fisher next spoke about the need to either replace or repair the basketball courts at the Town Park.  Councilman Lonneville would like a maintenance plan if the courts are repaired or replaced.

Supervisor Bender would like to hold off on any decisions regarding the basketball courts until Fall due to the current COVID-19 pandemic.

Councilwoman Smith stated the the E-Waste pick up originally scheduled for May 2020 has been postponed.  Councilwoman Smith will look to reschedule this event in September.  More details to come at a later date.

Committee Reports:

Supervisor Bender:  Town Clerk

Supervisor Bender stated that the Town Clerk’s office is now done collecting 2020 Town & County taxes.

Councilman Bliek: Deputy Supervisor, Highway, Drainage, Water, Sewer

Councilman Bliek reported that the Highway Department has been busy sweeping the roads in Marion.  The Highway Department has also rolled the fields at the Town Park.

Councilman Lonneville:  Historian, Zoning & Planning

Councilman Lonneville stated that he is very disappointed that work is not being done at Jennie’s House.  Councilman Lonneville feels this would be an excellent time for Code Enforcement officer Duane Smeatin to be working at Jennie’s house.  Councilman Lonneville would also like the Marion Highway Department to remove topsoil at Jennie’s house so the concrete work can begin.  Councilman Lonneville would like to know what is an essential worker mean?  Who is considered essential? Supervisor Bender offered to check with the County to get some answers and will report back to the board.

Councilwoman Smith:  Public Safety, Judicial, Library, Cemetery

Councilwoman Smith did not have anything to report because NYS has closed all courts in New York State and the Marion Public Library is closed.  Both are closed due to the NYS Pause order that was put in place by Governor Cuomo.  Councilwoman Smith asked about the Cemetery meeting that was scheduled to take place in late March.  This meeting has been postponed.  Councilwoman Smith will contact the Marion Cemetery Association to see when the meeting is being rescheduled for.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated she is still waiting to make a decision regarding the 2020 Summer Recreation Program.  Councilwoman Fisher also stated she has spoken with Nick Deming.  The price to install new security cameras at the Marion Town Park will cost approximately $2,000.

Councilwoman Fisher did not have anything to report regarding the Assessor.

Citizens Comments:

None

Correspondence:

None

Reports:

  1. Town Clerk March 2020
  2. a. Operating Statement April 2020
  3. Money Market March 2020
  4. Trial Balance March 2020
  5. Marion Fire District March 2020
  6. Assessor                                                                                              Not Available 2020
  7. Code Officer Not Available 2020
  8. Library March 2020
  9. Dog Control Not Available 2020
  10. a. Bonafede Not Available 2020
  11. Bender Not Available 2020

Resolutions:

  1. Approve March 9th Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for April 13th, 2020
  3. Authorize appropriation from Park Reserve to Purchase Mulch for Playground
  4. Set Public Hearing Local Law #1 2020 Prohibiting Use of Tobacco & E-Cigarettes upon Real Property Owned or Leased by the Town of Marion
  5. Authorize Public Hearing for Appropriation from Park Reserve to Repair/Replace Asphalt    on Basketball Court at the Playground
  6. Authorize Supervisor to Sign Amended and Restated Agreement for Regional WWTP
  7. Authorize Supervisor to Sign the Proposed Amended and Restated Control Agreement for the Western Regional Wastewater Treatment System
  8. Authorize Supervisor to Sign Amended and Restated Trust Agreement for Participating in the Wayne County Health Care Plan Trust
  9. Payment of Claims – 1
  10. Payment of Claims – 2
  11. Payment of Claims – 3

 Resolution #4012020 Approve March 9th Town Board Meeting Minutes

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the March Town Board meeting minutes.

Resolution #4022020 Receive and File all Correspondence/Reports for April 13th, 2020

 On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

 BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for April 13th, 2020.

Resolution #4032020 Authorize Appropriation from Park Reserve to Purchase Mulch for the Playground 

On a motion by Councilwoman Bliek and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

WHEREAS, the Marion Town Board duly held a public hearing on October 28, 2019, for the purpose of authorizing an appropriation from Park Reserve 230.01; and

BE IT RESOLVED, that the Marion Town Board awards the bid to Prestons Home & Garden and authorizes the appropriation from 230.01 in an amount not to exceed $15,900 to purchase mulch for the playground;

BE IT RESOLVED, that the Marion Town Board amends the 2020 budget as follows:

 Account #                                            Description                                          Debit                           Credit

Replace Mulch

71104.01.000.071-Playground Maintenance                                   $15,900

230.01-Reserve                        $15,900

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent, Joan Fisher and the Principal Account Clerk

Resolution #4042020 Set Public Hearing Local Law #1 2020 Prohibiting Use of Tobacco & E-Cigarettes Upon Real Property Owned or Leased by the Town of Marion

 On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5   Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise the following in the legal newspaper for the Town of Marion:

NOTICE IS HEREBY GIVEN that the Town Board will hold a Public Hearing on May 11, 2020, at 6:30 for the purpose of passing Local Law #1 2020 to prohibit use of tobacco and e-cigarettes upon real property owned or leased by the Town of Marion.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4052020 Authorize Public Hearing for Appropriation from Park Reserve to Replace/Repair Asphalt at the Playground

This resolution was TABLED on a motion from Councilwoman Fisher and seconded by Ron Lonneville.

WHEREAS, the Town of Marion desires to repair/replace asphalt on the basketball court at the playground; now

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion that a public Hearing will be held May 11, 2020 @ 6:45 pm at the Marion Municipal Room for the purpose of authorizing the appropriation from park reserve; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent and the Principal Account Clerk.

Resolution #4062020 Authorize Supervisor to Sign the Proposed Amended and Restated Wastewater Treatment System Improvements and Services Agreement

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, Authorize Supervisor to Sign the Proposed Amended and Restated Wastewater Treatment System Improvements and Services Agreement relating to the Regional  Western Regional Wastewater Treatment System; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4072020 Authorize Supervisor to Sign the Proposed Amended and Restated Control Agreement for the Western Regional Wastewater Treatment System 

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:       Long Roll:

Councilman Bliek – Aye

Councilman Lonneville – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  5

Abstained:  0

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, Authorize Supervisor to Sign the Proposed Amended and Restated Control Agreement for the Western Regional Wastewater Treatment System; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4082020 Authorize Supervisor to Sign the Proposed Amended and Restated Agreement for Participating in the Wayne County Health Care Plan Trust

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

BE IT RESOLVED, Authorize Supervisor to Sign the Proposed Amended and Restated Agreement for Participating in the Wayne County Health Care Plan Trust; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4092020 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract-1

Fire District                                $232447.00

Total                                            $232447.00 

 Resolution #4102020 Payment of Claims

 On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

 WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Abstract -2

Prepays

General                                            3834.29

Library                                                272.85

Sewer                                               4719.78

Street Lighting                                 3416.15

Total                                              12243.07

Resolution #4112020 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

 WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 Abstract                     

General                                                 11719.92

Highway                                                19266.77

Library                                                       104.07

Water                                                            0.00

Sewer                                                      1552.26

Street Lighting                                               0.00

Trust & Agency                                          870.86

Total                                                     $33513.88    

 Resolution #4122020 Refunds for Town Park reservation fee and deposits

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:  Ayes:  5 Smith, Lonneville, Bliek, Bender, Fisher

Nays:  0

The following resolution was adopted

WHEREAS, the Marion Town Board has authorized the refund of two Marion Town Park Reservation fee and deposit for the summer of 2020 for Maria Wells due to the COVID-19 pandemic; now

BE IT RESOLVED, that the Supervisor is hereby authorized to sign the payment of the refunds; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Bender closed the meeting at 7:10pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, April 27, 2020 @ 6:30pm

Meeting:                               Monday, May 11, 2020 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board