TOWN BOARD Meeting Notes
Marion Municipal Room
Monday, February 24, 2020
A Town Board meeting of the Town of Marion, Wayne County, NY was held on
Monday, February 24, 2020 in the Marion Municipal Room.
Supervisor Bender called the meeting to order at 6:35pm.
Ronald Lonneville, Councilman
LaVerne Bliek, Councilman
Jolene Bender, Supervisor
Debbie Smith, Councilwoman
ABSENT: Joan Fisher, Councilwoman
OTHERS IN ATTENDANCE: Jeff Cragg, Wastewater Treatment Facility; Duane Smeatin, Code Enforcement Officer; Dawn VanPatten, Assessor; Caryn Devlin, Town Historian; Marcia Lonneville; Jeffrey Walker; Kurtis Wurster; John Lonneville.
Supervisor Bender asked for a roll call and for everyone to stand for the Pledge of Allegiance.
- Travel Basketball
This topic was tabled due to the fact that Councilwoman Fisher was unable to attend.
- Tax Collection Training
Town Clerk, Heidi Levan mentioned that she would like to attend the New York State Association of Tax Receivers & Collectors conference in June.
Councilwoman Smith would like to organize a town-wide electronics waste (e-waste) recycling day on Saturday, May 16, 2020. The approximate cost for this would be .35 cents per pound of e-waste. An estimate for this project is anywhere from $4,900 to $6,400. The amount in the Town budget for this project is $3,500. This event would be for town residents only. Residents would be charged for dropping off televisions and computer monitors. Drop off would be from 9am – 1pm at the Marion Highway Department. More details are needed for this electronic waste collection. Councilwoman Smith will work on the details and present a formal proposal/resolution at the March 9, 2020 Town Board meeting.
- Speed Limit Gildersleeve Road
The Town of Marion received a recommendation from the New York State Department of Transportation regarding a request from residents on Gildersleeve Road for a reduction in the speed limit. The current speed limit on Gildersleeve Road is 55mph. The new recommendation is 45mph. The residents on Gildersleeve Road had requested a change to 35mph. Highway Superintendent, Tim Boerman was informed and asked to order new speed limit signs.
- Spring Valley Greenhouse
Supervisor Bender received a message that Spring Valley Greenhouse in Walworth is moving their business to Manchester, NY. Supervisor Bender asked the board if they would like to continue doing business with Spring Valley or look for another Wayne County business. Supervisor Bender will speak to the owners of Dutchland in Marion to see if they would be able to accommodate the town’s needs for flowers.
- Background Checks
This is a topic that was going to be discussed by Councilwoman Fisher. The topic has been tabled and will be revisited on March 9, 2020.
- Main Street Drainage
Supervisor Bender stated there is a resident on North Main Street that would like to have some drainage work done. The Town Board has recommended that the resident speak with the Drainage Committee.
- Tobacco Free Zones
The Town of Marion has a policy that no smoking is allowed at the Marion Town Park. Supervisor Bender would like a local law stating no smoking or vaping on any town owned property. The Town Board will set a public hearing date for a new law on March 9, 2020.
- Cyber Liability Insurance Policy
Supervisor Bender received a quote from NYMIR for Cyber Liability insurance. The cost would be $484.00 for the year. Supervisor Bender would like to see this added to the town’s current insurance policy. A resolution will be submitted for review at the Town Board Meeting on Monday, March 9, 2020.
- NYS Budget Presentation
Supervisor Bender received a notice that the Governor’s Office will be conducting a regional state budget presentation on Thursday, March 5, 2020 at 2pm in the Supervisors Chambers of the Wayne County Court House. Everyone is welcomed to attend.
- Solar Project Development Process
Supervisor Bender asked if the Town of Marion has a law regarding solar. Resident John Lonneville stated that the Town of Marion Zoning Board is currently working on reworking this law. Town Clerk, Heidi Levan, offered to share information from the time the original Marion Solar law was put into place.
- Equitable Advisors
Supervisor Bender shared with the Town Board that a company named Equitable Advisors had approached the Town offering financial consultant work for town employees. There is a cost associated with this service. Each town employee would be responsible for the payment if they would like this service. Supervisor Bender will speak to all town employees about this opportunity.
- Board of Assessment Review
Town Assessor Dawn VanPatten spoke regarding the Board of Assessment Review. In 2019, The Town Board received a resignation letter from Board of Assessment Review member Deborah Weis. This position now needs to be filled. Supervisor Bender will schedule interviews with the two individuals who have applied for the position. Training for this Board position will be held on May 7th, 2020 and Marion Grievance Day will be held on Thursday, May 28, 2020 from 4-8pm.
Supervisor Bender spoke about a concern that was brought to the attention of the Marion Town Board regarding the 2020 Library Budget. The 2020 Budget had a line item for payment to Kathy Cauwels, Town Principal Account Clerk for keeping the books of the Marion Library. Marion Library Board members, Supervisor Bender, Councilwoman Smith, Library Director Tracy Whitney, Principal Account Clerk, Kathy Cauwels and Pioneer Library System Director, Ron Kirsop attended a meeting together. A decision was made to move the money in the 2020 budget from employee to contractual expenses for Kathy Cauwels. This will be done by resolution at the March 9, 2020 meeting.
- Regional WWTP Notice of Intent Due to Change of Scope
Supervisor Bender received a notice of intent to change the scope of the Regional Wastewater Treatment Facility to include the Town of Walworth.
- Restore NY Update
Councilman Lonneville stated that Kathy Cauwels, Town of Marion Principal Account Clerk has been doing a great job closing the Restore New York Grant.
- Mill Street Project Update
Councilman Lonneville stated that the Mill Street project will resume the restoration project in early Spring 2020.
- Ceiling & Lighting Municipal Building
Supervisor Bender stated that new light fixtures are needed in the Marion Municipal Building. A resolution will be on the March 9, 2020 Board meeting to update the lighting
- Contaminated Soil at the Marion Wastewater Treatment Facility.
Supervisor Bender received a notice from MRB Group that the soil sample taken from the Marion Wastewater Treatment Facility contained contaminated soil where the gas storage tank had been stored and removed. The contaminated soil will need to be removed.
Resolution #2162020 Authorize Supervisor to sign Restore NY Payment Requisition Forms
On a motion by Councilman Lonneville and seconded by Councilwoman Smith
ADOPTED: Ayes: 4 Smith, Lonneville, Bliek, Bender
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the supervisor to sign Restore NY payment requisition forms; and
BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Ronald Lonneville and the Principal Account Clerk.
Resolution #2172020 Authorize Supervisor to sign LaBella paperwork for contaminated soil.
On a motion by Councilman Bliek and seconded by Councilwoman Smith
ADOPTED: Ayes: 4 Smith, Lonneville, Bliek, Bender
The following resolution was adopted
BE IT RESOLVED, that the Marion Town Board authorizes the supervisor to sign necessary paperwork for the contaminated soil removal at the Marion Wastewater Treatment Plant; and
BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to MRB, LaBella and the Principal Account Clerk.
John Lonneville wanted to congratulate the Marion Indoor Boys Track Team for their Sectional win on Saturday, February 22, 2020.
On a motion by Councilwoman Smith and seconded by Councilman Lonneville, Supervisor Bender recessed the meeting to go into executive session at 7:55pm to discuss employment history of a town employee. The meeting reconvened at 8:03pm. On a motion by Councilwoman Smith and seconded by Councilman Bliek, Supervisor Bender went back into executive session for a second time to discuss the employment history of a town employee.
With no further business, on a motion by Councilwoman Smith and seconded by Councilman Bliek, Supervisor Bender closed the meeting at 8:15pm.
Next meetings are scheduled for:
Meeting: Monday, March 9 ,2020
Workshop/Meeting: Monday, March 23, 2020
Heidi M. Levan, Town Clerk/Clerk of the Board