TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, February 10, 2020

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on Monday, February 10, 2020 in the Marion Municipal Room.

Supervisor Bender called the meeting to order at 6:34pm.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Jolene Bender, Supervisor

 

ABSENT:          Ronald Lonneville, Councilman

OTHERS IN ATTENDANCE: Tim Boerman, Highway Superintendent; Duane Smeatin, Code Enforcement Officer; Jeff Cragg, Marion Wastewater Treatment Plant Operator; Caryn Devlin, Town Historian; John Lonneville; Samuel Halstead; Caroline Grasso, reporter for the Times of Wayne County.

Supervisor Bender asked for a roll call and asked everyone to stand for the Pledge of Allegiance.

Town Business: 

Supervisor Bender opened the meeting expressing her concern regarding the Town of Marion employee handbook.  Supervisor Bender would like to review the handbook in the near future.  An incident came up on Friday, February 7th concerning a snow day.  Snow days are not currently covered in the employee handbook.

Supervisor Bender also stated that the Welcome to Marion sign located on Newark -Marion Road was damaged in a car accident last week.  The sign has been taken down and will be repaired by Steve Schutt.

Supervisor Bender stated that she would like to have all town vehicles lettered with  “Town of Marion” on the side.  It makes the vehicles more official and easier for residents to know if it’s a town vehicle.  This will be done in the Spring of 2020.

Supervisor Bender would like town employees to have name badges.  Supervisor Bender will check with the Sheriff’s Office to see if these can be made at the county level.

Supervisor Bender wanted to thank town employees Duane Smeatin and Jeff Cragg for their hard work on completing the new office in the Town Hall.  They worked hard and did a great job.

Citizens Comments:

Student, Samuel Halstead, was in attendance and stated that he won Wrestling Sections for his weight class (182 pounds) on Saturday, February 8, 2020.  He will now wrestle in the State Qualifiers on Saturday, February 15th.

Councilman Bliek wanted to publicly thank Supervisor Bender, on behalf of the Marion Fire Department, for her kind words during the recent memorial service for Dick Murphy.  Mr. Murphy was a long time member of the Marion community and Fire Department.

Committee Reports:

Supervisor Bender wanted to share with everyone that the budget survey that was completed in the Fall of 2019 is on file in the Marion Town Clerk’s office.  All are welcome to come in and look over the survey results.  Audience member, John Lonneville asked if the Marion Planning & Zoning Board members could have a copy. Heidi Levan, Town Clerk, will put copies in each Planning & Zoning Board Member folders.

Supervisor Bender asked Town Historian, Caryn Devlin to speak about the Marion Museum due to the fact that Councilman Lonneville was unable to attend tonight’s meeting.  Mrs. Devlin stated that she is currently working with the Pomeroy Foundation to secure blue and yellow historical markers.  The goal of the markers is make people proud of where they live.  Mrs. Devlin attended a Wayne County Historian meeting in Lyons recently and people committed on how nice the new storefronts on Main Street look.  Mrs. Devlin also held a museum event on the Holland – American Festival that used to take place in Pultneyville, NY.  This was a well-attended event at the Marion Museum.

Councilman Lonneville spoke next regarding the new Joint Municipal Wastewater Treatment Facility.  The Wayne County Water and Sewer Authority has secured grants for this project.

Councilwoman Fisher spoke next regarding the Marion Recreation Department.  Councilwoman Fisher would like to open up early practice for 5th & 6th grade ‘Major’ baseball players.  The Town board agreed this was a good idea to limit early practice to ‘Major’ baseball players.

Councilwoman Fisher spoke next regarding the dog waste problem at the Marion Town Park.  Councilwoman Fisher would like to install dog waste stations around the park to help encourage residents to pick up after their dogs.  Supervisor Bender asked if a fine had been established for people who don’t pick up their dog waste?  Supervisor Bender will contact Dog Warden, Mark Plyter regarding this issue.

Councilwoman Fisher also stated that the Marion Town Assessor, Dawn VanPatten has been very busy speaking to residents regarding their STAR and agriculture exemptions.

Councilwoman Smith spoke regarding the Marion Town Court.  The Court heard 19 cases in January of 2020.

Councilwoman Smith spoke next regarding the Marion Library.  The library is currently waiting on Marlock Electric to install LED lighting in the library parking lot.  The library is hoping this will be completed soon.  The library had 1,806 items circulated during the month of January.   Library Director, Tracy Whitney attends training classes on a regular basis.

Councilman Bliek asked Marion Highway Superintendent, Tim Boerman, to speak about the Highway Department.  Mr. Boerman stated the Highway Department just finished their sign inventory which is done twice a year.  The highway department also has been busy taking down holiday street decorations, and hauling sand to be mixed with salt.  The Highway Department completed 24 snow plow runs during the month of January 2020.

Correspondence:

  1. Online Survey – Closed 10/21/19
  2. Pomeroy Historic Markers

Reports:

  1. Town Clerk January 2020
  2. a. Operating Statement January 2020
  3. Money Market    January 2020
  4. Trial Balance January 2020
  5. Marion Fire District                         January 2020
  6. Assessor                                                                                                January 2020
  7. Code Officer January 2020
  8. Library January 2020
  9. Dog Control January 2020
  10. Court
  11. Bonafede                                                                                    January 2020
  12. Bender January 2020

Resolutions:

  1. Approve January 6th January 13th and January 27th 2020 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for February 10th, 2020
  3. Authorize Highway Superintendent to attend Advocacy Day 2020
  4. Authorize Hiring Ashley Tack as 2020 Night Park Supervisor for Summer Baseball Program
  5. Authorize Hiring Ashley Tack as 2020 Baseball/Softball Coordinator for Summer Baseball Program
  6. Authorize Deputy Supervisor be Added as Signer on Town Bank Accounts – Lyons National Bank
  7. Authorize Highway Superintendent to purchase Bucket to be used at Cemetery
  8. Declare Courtroom Seats & 8 Staff Chairs as Surplus
  9. Audit Court Books
  10. Authorize Public Hearing for Appropriation from Highway Reserves to Purchase New Heaters and Replace Garage Doors at the Highway Barn
  11. Amend Fee Schedule
  12. Audit Town Clerk Books
  13. Authorize Appointment of Timothy Short to Drainage Committee
  14. Payment of Claims

Resolution #2012020 Approve January 6th January 13th and January 27th 2020 Town Board Meeting Minutes

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the January 6th January 13th and January 27th 2020, Town Board meeting minutes.

Resolution #2022020 Receive and File all Correspondence/Reports for February 10th, 2020

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for February 10th, 2020.

Resolution #2032020 Authorize Highway Superintendent to Attend Advocacy Day 2020

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

WHEREAS, the Advocacy Day Grass Roots Campaign 2020 will be conducted at the Hilton Albany Hotel in Albany, New York on March 3rdh  and 4th , 2020; now

BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend the above mentioned Advocacy Day Grass Roots Campaign 2020; and

BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion and be appropriated from account 50104.01.000.016 at a cost not to exceed the budgeted amount; and

BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman, Highway Superintendent and the Principal Account Clerk.

Resolution #2042020 Authorize Hiring Ashley Tack for the 2020 Night Park Supervisor for the 2020 Baseball/Softball Program

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes hiring Ashley Tack, as the Night Park Supervisor for 2020 Summer Baseball/Softball Program at remuneration of $10.35 per hour to be appropriated from account 73101.01.000.082; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Ashley Tack and the Principal Account Clerk.

Resolution #2052020 Authorize Ashley Tack for the 2020 Baseball/Softball Coordinator Position

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED,  that the Marion Town Board authorizes hiring Ashley Tack as a Part-Time Seasonal Employee, 2020 Baseball/Softball Coordinator  appropriated from  Account 73101.01.000.192 at remuneration of $1700.00; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Ashley Tack and the Principal Account Clerk.

Resolution #2062020 Authorize Deputy Supervisor LaVerne Bliek be Added to Lyons National Bank as a Signer

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:       Long Roll:

Councilman LaVerne Bliek – Abstained

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Bender – Aye

Ayes:  3

Abstained:  1

Nayes:  0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes Deputy Supervisor LaVerne Bliek be added as a signer at Lyons National Bank February 10, 2020; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Lyons National Bank and the Principal Account Clerk.

Resolution #2072020 Authorize Highway Superintendent to Purchase Bucket to be Used at the Cemetery

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes Highway Superintendent to purchase bucket to be used at the cemetery at a cost not to exceed $1595.00; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent and the Principal Account Clerk.

Resolution #2082020 Town of Marion Declare Surplus on Courtroom Seats and 8 Staff Chairs

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

WHEREAS, Court Clerk Eileen Steurrys received a grant from the Unified Court System to replace the courtroom seats, 8 staff chairs and flooring: and

BE IT RESOLVED, the Town Board declares the seats in the courtroom as surplus and deem them to have $0 value; and

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Eileen Steurrys and the Principal Account Clerk

Resolution #2092020 Audit Town Court Books

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

WHEREAS, Court Clerk Eileen Steurrys presented 2019 Court Books; and

BE IT RESOLVED, the Town Board audited such books; and

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to Eileen Steurrys and the Principal Account Clerk

Resolution #2102020 Authorize Public Hearing for Appropriation from Highway Reserves to Purchase New Heaters and Replace Garage Doors at the Highway Barn

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

WHEREAS, the Town of Marion desires to replace heaters and garage doors at the Highway Barn; now

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion that a Public Hearing will be held March 9, 2020 @ 6:30 pm at the Marion Municipal Room for the purpose of authorizing the appropriation from highway reserve; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent and the Principal Account Clerk.

Resolution #2112020 Authorize Permit Fee Schedule

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

WHEREAS, the Town Clerk of the Town of Marion has recommended the following  changes on the fee schedule for the Town of Marion; now

WHEREAS, the Town Board amends the fee schedule of the Town of Marion to be the following;

Indoor Pavilion – $100.00 for residents &  $150.00 for Non-residents

Outdoor Pavilion (Open Air) – $50.00 & $70.00 for Non-residents

BE IT RESOLVED, that the Marion Town Board accepts the recommendation and adopts the attached fee schedule effective February 10, 2020; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer, Chief Operator WWTP and the Town Clerk.

Resolution #2122020 Audit Town Clerk Books

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the Town Clerk, Water, Sewer, Tax Collection and Park Reservation for 2019

Resolution #2132020 Appointment to Drainage Committee

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board appoints Timothy Short to the Drainage Committee effective February 10, 2020 thru December 31, 2020 and:

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Short, and the Principal Account Clerk.

Resolution #2142020 Amend Resolution#120519 Authorize Caryn Devlin to Obtain a Historic Markers from the Pomeroy Foundation

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board amended Resolution #120519 to include 3812 South Main Street (Wright-Russell house) and 3823 North Main Street (former fire hall) to obtain historic markers and:

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Caryn Devlin, and the Principal Account Clerk.

Resolution #2152020 Payment of Claims

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

ADOPTED:     Ayes: 4 Fisher, Smith, Bliek, Bender

Nays: 0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                 14841.36

Highway                                                75568.28

Library                                                     1441.10

Water                                                        317.35

Sewer                                                      4486.22

Street Lighting                                             83.17

Arbor Road                                              2779.00

NE Phase II Arcadia                               11531.00

Trust & Agency                                        2511.53

Total                                                   $113559.01                         

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith, Supervisor Bender recessed the meeting to go into executive session at 8:27pm to discuss employment history of a town employee.  The meeting was reconvened at 8:49pm.

With no further business, on a motion by Councilwoman Smith and seconded by Councilman Bliek, Supervisor Bender closed the meeting at 8:50pm.

Next meetings are scheduled for:

Meeting/Workshop:             Monday, February 24, 2020 @ 6:30pm

Meeting:                             Monday, March 9, 2020, 2019 @ 6:30pm

_____________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board