TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, September 9, 2019

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on

Monday, September 9, 2019 in the Marion Municipal Room.

Supervisor Deming called the meeting to order at 6:30pm.

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

LaVerne Bliek, Councilman

Ronald Lonneville, Councilman

Nicholas Deming, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Jeff Cragg, Marion Water Water Treatment Plant; Duane Smeatin, Marion Code Enforcement Officer; Caryn Devlin, Marion Town Historian; Jolene Bender; Francisco Torres; Jenna Crego; Tristin Bade; Jocelyn Ortiz; Jess Mander; Sarah DeFisher; Angela Patterson; Bob Kelsch, Williamson Record & Sun; Drew Holahan; Derek Adriaansen; Brandon Combs; Sue Taylor; Sofia Little; Collin Cahill; Chloe DeLyser; Zach Frizelle; Natalie VanCamp; Ryan Walters; Evan Walters; Adam Boerman; Scarlett Kepen; Marlayne Wertz; Lonnie Levan; Jakob VanDeMeere; Bill VanDeWeaghe; Joel Gleason; Sophie Cordova.

Supervisor Deming called the meeting to order at 6:30pm and asked for a roll call.

Councilman Bliek started the Pledge of Allegiance.

Citizen Comments: 

William VanDeweghe, who resides at 3000 Gildersleeve Road, spoke to the Town Board about his request to lower the speed limit on Gildersleeve Road from 55 mph to 35 mph.  Mr. VanDeweghe asked his neighbors on Gildersleeve Road to sign a petition requesting the change, 46 residents signed the petition.  The Town Board will pass a resolution at their next meeting to pass this request along to the NYS Department of Transportation.

Town Business:

Councilman Lonneville stated “Wow, what a Fall Festival”.  The Marion Fall Festival took place on Saturday, September 7, 2019.  Councilman Lonneville wanted to thank, Judy Casler, the Marion Events Organization committee and everyone who volunteered their time.  The streets were full of many attendees who enjoyed live music, food, drinks, games and vendors.  People also had an opportunity to look into Jennie’s House, the soon to be new Marion Museum.  Residents are looking forward to the museum opening in 2020.  Councilman Lonneville is looking forward to the next event.

Committee Reports:

 Supervisor Deming:  Water, Sewer, Town Clerk

Supervisor Deming asked Town Clerk, Heidi Levan to give an update on the Town Clerk’s Office.  Ms. Levan stated the Town Clerk’s office is busy collecting school taxes and selling hunting licenses.

Town Clerk, Heidi Levan provided the board with a copy of the 2020 Tentative budget.

Councilman Lonneville:  Deputy Supervisor, Historian, Zoning & Planning

Councilman Lonneville stated that Tom Salviski is still working on restoring the store fronts on South Main Street.  He is working with Amy D’Angelo to finish up the Restore NY grant agreement.

Councilwoman Smith:  Public Safety, Judicial, Library

Councilwoman Smith stated that the Marion Town Court heard 36 cases in August, 2019.  Councilwoman Smith also talked about the Marion Public Library.  The library has now ended their summer reading program for 2019.  The Friends of the Marion Library donated $500 to help off set the cost of the programs this past summer.  Library circulation has increased again and younger children are now getting library cards.

Councilwoman Smith spoke next regarding the Marion Cemetery Association.  Councilwoman Smith received a copy of their current funds and projected funds for the end of the year.  The Marion Cemetery Association is looking for an increase in the amount of money the Town of Marion provides to the Cemetery.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher stated that Assessor, Dawn VanPatten wanted to publicly thank Town Clerk, Heidi Levan and Deputy Town Clerk, Kristina Braell for all of their hard work and effort with regards to school tax collection questions from residents.

Councilwoman Fisher talked next about the newsletter that the Town of Marion Board Members are actively working on. Councilwoman Fisher is hoping to have the newsletter written and printed by this September 13, 2019.  This newsletter will be mailed to all Marion residents.

Councilman Bliek: Highway, Drainage

Councilman Bliek had nothing to report at this time.

 Correspondence:

  1. Town Clerk August 2019
  2. a. Operating Statement August 2019
  3. Money Market August 2019
  4. Trial Balance/Balance Sheet
  5. Marion Fire District       August 2019
  6. Assessor      August 2019
  7. Code Officer August 2019
  8. Library August 2019
  9. Court Reports August 2019

 Resolutions:

  1. Approve August 12th and the 26th 2019 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for September 9th, 2019
  3. Town of Marion Maintain all Digitally Created Records According to Regulations of the Commissioner of Education
  4. Waving of Marriage Licensing Fees for Active Military
  5. Declare Surplus
  6. Authorize Budget Amendment – Water Fund
  7. Payment of Claims

 Resolution #9012019 Approve August 12th, and 26th 2019 Town Board Meeting Minutes

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the August 12th, and 26th 2019, Town Board meeting minutes.

Resolution #9022019 Receive and File all Correspondence/Reports for September 9th, 2019

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for September 9th, 2019.

Resolution #9032019 Town of Marion Maintain all Digitally Created Records According to Regulations of the Commissioner of Education

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

BE IT RESOLVED that the Town of Marion shall maintain all digitally created records in their native digital format for the legally proscribed retention period of the record and

WHEREAS, that the Town of Marion shall maintain all digital records adhering to the guidelines set forth in the Regulations of the Commissioner of Education Par 185.8 and

WHEREAS, that copies of records in other formats including paper, shall be deemed convenience copies and disposed of when no longer needed for reference or other administrative purposes.

BE IT RESOLVED, that the Town of Marion directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and the Town Clerk.

Resolution #9042019 Waiving of Marriage Licensing Fees for Active Military

 On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

 WHEREAS, our freedoms are protected by the men and women in our military, and are free to live our lives as we choose because of the security provided by our military and more specifically, the young men and women who are actively serving, and

 WHEREAS, their commitment to our nation and the communities we live in is something we should all be grateful for, and

WHEREAS, this bill simply says thank you to any man or women actively serving and wishing to get married in New York State. It waives the state portion of the marriage license fees for young men and women who are actively serving in our military while providing local governments the option to do the same. It is but a small gesture to show our gratitude and thanks for the service of members of our country’s armed forces.

THEREFORE, EFFECTIVE IMMEDIATELY, the Town Board of the Town of Marion elects to adopt the Amended §§14-a & 15, Dated 8/20/2019, Domestic Relations Law (Eff. Date 8/20/2019), which waives the state fee for marriage licenses when either party making application for such marriage license is a member of the United States Armed Forces on active duty,  and waives the town fees for marriage licenses and certificates when either applicant is a member of the United States armed forces on active duty.

Resolution #9052019 Town of Marion Declare Surplus on Electronics

 On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

 BE IT RESOLVED that the Town of Marion declares excess electronics surplus to be recycled

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #9062019 Authorize Budget Amendment

 On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

 BE IT RESOLVED that the Marion Town Board authorizes a transfer from unappropriated Fund Balance of $65000 to 83404.06.000.104 for the purpose of paying Wayne County Water and Sewer Authority for work completed for Mill Street Phase II and;

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

Resolution #9072019 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes:    5          Fisher, Smith, Lonneville, Bliek, Deming

Nays:   0

The following resolution was adopted

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract                     

General                                                 14202.94

Highway                                                11867.00

Library                                                     1263.20

Water                                                      1428.00

Sewer                                                      4795.57

Drainage                                                    563.84

Trust & Agency                                           2189.66

Total                                                      $36310.21

 The Marion Town Board started the discussion regarding the 2020 budget at 6:31pm.  This discussion continued until the meeting ended at 10:05pm.

The Town Board members did discuss a few changes to the next Town Board Meetings.  They have decided to add a board meeting for Monday, September 16th at 4pm, add a meeting for Monday, October 7, 2019 at 4pm, and cancel the scheduled board meeting for October 15, 2019.

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Deming closed the meeting at 10:05pm.

Next meetings are scheduled for:

Meeting:                  Monday, September 16, 2019 @ 4pm

Meeting:                  Monday, September 23, 2019 @ 6:30pm     

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board