TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, February 11, 2019

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on

Monday, February 11, 2019 in the Marion Municipal Room.

 

Supervisor Deming called the meeting to order at 6:30pm.

 

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

 

ABSENT:          LaVern Bliek, Councilman

 

 

OTHERS IN ATTENDANCE: Duane Smeatin, Code Enforcement Officer; Jeff Cragg, Marion Water Water Treatment Plant; Caryn Devlin, Marion Town Historian; Perry Howland, Williamson Sun & Record; Paul Bender, Marion Justice; Judy Casler; Students: Josh Lyke, Colin Doyle, Ashley Gonzalez, Katherine Hilton, Augstin Gonzalez.

Supervisor Deming called the meeting to order at 6:30pm and asked for a roll call.

Councilwoman Fisher started the Pledge of Allegiance.

 

Town Business:

Supervisor Deming talked about a possible Cyber Breach Insurance Policy that the town can purchase.  The town board members discussed this and decided at this time not to purchase the policy.

 

Councilman Lonneville spoke regarding the Marion Cemetery.  Councilman Lonneville is not happy that a voucher has been submitted for the $15,000 the town budgeted for 2019.  Councilman Lonneville would like to wait to give the funds to the Marion Cemetery Association in December of 2019 only if the Association has run out of funds.  Councilman Lonneville would also like to withhold funds until a donation request letter has been sent to Marion residents and alumni.  The rest of the town board disagreed with this request and the funds will be released with bill pays for this month, these funds will be given to the Cemetery Association for their General fund to be used for lawn maintenance.   The Town Board would like to see a financial statement from the Cemetery Association in December of 2019 to show how the funds were used that the Town provided.

 

Citizen Comments:    None

Committee Reports:

 

Supervisor Deming:  Water, Sewer, Town Clerk

Supervisor Deming spoke regarding the sidewalk project on Mill Street.  He will be scheduling a meeting in the future with the Wayne County Highway Department regarding the size of the sidewalks.

Town Clerk, Heidi Levan mentioned that 87% of town and county taxes have been collected for the 2019 tax collection season.

Supervisor Deming spoke about the audit that was completed for the Town in the Fall of 2018.  The audit was for the town records as of December 31, 2017.  A copy of the audit is available for anyone who would like to see a copy.

Supervisor Deming also spoke about the teenager who has been arrested and charged for the damage to the Marion Town Park in the Summer of 2018.  The Wayne County probation department has sent a letter requesting a price for restitution.   Supervisor Deming will complete the paperwork and return it to the county for processing.

Supervisor Deming will be contributing information to the Times of Wayne County each month regarding information about Marion to share with the community.  Town Board members were encouraged to write information and submit it to Supervisor Deming each month so that it can be included in his article.

Councilman Lonneville:  Deputy Supervisor, Historian, Zoning & Planning

Councilman Lonneville spoke about the Marion Historical Association.  The Association met and the following people were appointed:  Jennifer Frey, President; John Lonneville, Vice President; Theresa Kuhn, Secretary; Amy Smith Hunter, Treasure.  The following people were appointed to the Board of Trustees: Mary Jane Devlin; John Bovet; Joe Bovet; Karen Hayden; and Ron Lonneville.  Curator is Caryn Devlin.

The addition at Jennie’s House is completed and enclosed.  Duane will be working on the inside of the addition soon.

Councilman Lonneville also mentioned that work has started on South Main Street for the ReStore New York grant work.

Councilwoman Smith:  Public Safety, Judicial, Library

Councilwoman Smith mentioned that Eileen Steurrys, Court Clerk, received a grant to replace the table in the Town Court/Municipal building.  This table will be enjoyed by both the Court System as well as the Town Board Meetings.  Ms. Steurrys also wanted to share with the town that the Court will not be open on Wednesday, February 20th due to Ms. Steurrys being on vacation.

Councilwoman Smith spoke next regarding the Marion Library.  The library issued 117 new library cards in 2018.  75 of those cards were issued to children.  Audio books and Ebooks are up 12% circulation for 2018.  The library is having a Babysitter training class on February 20th, the price is $25 for each participant and pizza will be provided for lunch.  The Library will also be replacing one of their doors with a handicap assessible door.

Councilwoman Smith reported that Aaron Blanchard will be completing his Eagle Scout project by replacing the benches in the Town Gazebo located on library property.

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher has received applications for the Baseball/Night Park Supervisor position, Park Inspector and Town Assessor.  Councilwoman Fisher hope to start interviews in the next week for all of these positions.

Councilwoman Fisher also mentioned that this is the last weekend for the Youth Basketball Program.  Indoor Baseball/Softball has begun for the recreation department and is being held in the 2nd Reformed Church Community Center.

Councilwoman Fisher is actively working on finding a vendor to provide food for the Marion Concession stand at the Town Park for the Spring/Summer sports seasons.

Councilwoman Fisher talked to the board regarding closed dates on application notices.  A question was raised regarding holding firm to the dates or should the dates be extended.  The board decided as a group to keep application closed dates as a firm date.  If someone applies after the deadline, the application will be kept on file but will not be considered for that position.

Councilman Bliek: Highway, Drainage

Councilman Bliek reported that the Highway Department has been doing an excellent job in Superintendent, Tim Boerman’s absence. The Highway Department cleared the roads 37 times in the month of January.   Mr. Boerman is feeling much better and has been traveling between Marion and Pittsburg, PA.

Councilman Bliek doesn’t have anything to report regarding drainage as this time.

 

Public Hearing #1 took place at 6:45pm for the purpose of authorizing an appropriation from 230.03 Reserve fund in the amount of $201,641.07 for the purpose of purchasing a 2019 HX620 6×4 truck form the Marion Highway Department.  The public hearing opened at 6:45pm.  Supervisor Deming asked for public comments and/or concerns 3 times.  With no public input, the public hearing was closed at 6:46pm

 

Public hearing #2 took place at 7pm for the purpose of authoring an appropriation from 230.01 in the amount not to exceed $21.518.10 for the purpose of purchasing a 2019 F150 to be used by the Marion Code Enforcement Officer.  The public hearing opened at 7pm.  Supervisor Deming asked for public comments and/or concerns 3 times.  With no pubic input, the public hearing was closed at 7:01pm

 

Correspondence:

  1. Dog Control Inspection Report

 

Reports:

  1. Town Clerk January 2019
  2. Justice Bonafede January 2019
  3. Justice Bender January 2019
  4. A. Money Market                                                                          December 2018
  5. Trial Balance                                                                             December 2018
  6. Operating Statement                                                                 December 2018
  7. Money Market                                                                          January 2019
  8. Trial Balance                                                                             January 2019
  9. Operating Statement                                                                January 2019
  10. Library Director January 2019
  11. Assessor January 2019
  12. Marion Fire District January 2019
  13. Code Officer January 2017

 

Resolutions:

  1. Approve January 3rd, 14th and 28th 2019 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for February 2019
  3. Authorize Appropriation from Reserve
  4. Authorize Purchase of HX620 6×4 Truck
  5. Authorize Appropriation from Reserve
  6. Authorize Purchase of Pick-Up Truck – Code Officer
  7. Authorize Town Clerk to Attend 2019 Town Clerk Association Conference May 5 – 8, 2019
  8. Amend 2017 Town Budget
  9. Authorize Appointing Event Coordinator for 2019
  10. Authorize Town Clerk to Advertise for Recreation Director
  11. Audit of 2018 Town Books
  12. Payment of Claims

 

Resolution #2012019 Approve January 3rd, 14th and 28th, 2019 Town Board Meeting Minutes as amended

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board approves the January 3rd, 14th and 28th, 2019 Town Board meeting minutes.

 

Resolution #2022019 Receive and File all Correspondence/Reports for February 11, 2019

 

On a motion by Councilman Bliek and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for February 11, 2019.

 

Resolution #2032019 Authorize Appropriation from Reserve

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:     Ayes: 5

Long Roll was given:

Councilman Lonneville – Aye

Councilman Bliek – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Deming – Aye

Nays: 0

The following resolution was adopted

 

WHEREAS, the Marion Town Board duly held a public hearing on February 11, 2019 @ 6:45 PM for the purpose of authorizing an appropriation from 230.03 in an amount not to exceed $201641.07 for the purpose of purchasing a 2019 HX620 6×4; now

 

BE IT RESOLVED, that the Marion Town Board authorizes the appropriation from 230.03 in an amount not to exceed $201641.07 for the purpose of purchasing a HX620 6×4 Truck; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Deputy Highway Superintendent and the Principal Account Clerk.

 

Resolution #2042019 Authorize Purchase of HX620 6×4 Truck

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:     Ayes:  5

Long Roll was given:

Councilman Lonneville – Aye

Councilman Bliek – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Deming – Aye

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes the Highway Superintendent to purchase a 2019 HX620 6×4 Truck in an amount not to exceed $201641.07; and

 

BE IT RESOLVED, that the Marion Town Board amends the 2019 budget as follows:

 

Account#                     Description                                                           Debit             Credit

51302.03.000.133       Truck                                                                                         201641.07

599.3                           General Appropriated Fund Balance                   201641.07

 

Resolution #2052019 Authorize Appropriation from Reserve

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:     Ayes: 5

Long Roll was given:

Councilman Lonneville – Aye

Councilman Bliek – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Deming – Aye

Nays: 0

The following resolution was adopted

 

WHEREAS, the Marion Town Board duly held a public hearing on February 11, 2019 @ 7:00 PM for the purpose of authorizing an appropriation from 230.01 in an amount not to exceed $21518.10 for the purpose of purchasing a 2019 F150; now

 

BE IT RESOLVED, that the Marion Town Board authorizes the appropriation from 230.01 in an amount not to exceed $21518.10 (which includes the trade in of the Code Officer 2010 F150) for the purpose of purchasing a 2019 F150; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Code Officer and the Principal Account Clerk.

 

Resolution #2062019 Authorize Purchase of 2019 F150 Truck

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:

Long Roll was given:

Councilman Lonneville – Aye

Councilman Bliek – Aye

Councilwoman Fisher – Aye

Councilwoman Smith – Aye

Supervisor Deming – Aye

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes the Code Officer to purchase a 2019 F150 per attached quote #28146; and

 

BE IT RESOLVED, that the Marion Town Board amends the 2019 budget as follows:

 

Account#                     Description                                                           Debit             Credit

80102.01.000.133       Truck                                                                                         21518.10

599.1                           General Appropriated Fund Balance                   21518.10

 

Resolution #2072019 Authorize Town Clerk to Attend 2019 Town Clerk Association Conference May 5 – 8, 2019 

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the NYS Town Clerk Association Conference will be held in Syracuse, New York on May 5,6,7,and 8th 2019; now

 

BE IT RESOLVED, that the Marion Town Board authorizes Heidi Levan, Town Clerk, to attend above mentioned Town Clerks Association Training; and

 

BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion and be appropriated from Account 14104.01.000.016 at a cost not to exceed the budgeted amount; and

 

BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Heidi Levan, Town Clerk and the Principal Account Clerk.

 

Resolution #2082019 Amend 2019 Town Budget

 

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board amends the 2019 budget as follows:

 

Increase account #75504.01.000.119 – Event Coordinator by $500.00

Decrease account #10104.01.000.119 – Town Board Seminars by $500.00 and;

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #2092019 Authorize Appointing an Event Coordinator for 2019

 

On a motion by Councilman Lonneville and seconded by Councilman Bliek

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes appointing Judy Casler as an event coordinator to be appropriated from 75504.01.000.119 on a quarterly basis by voucher, ; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Judy Casler, and the Principal Account Clerk.

 

Resolution #2102019 Authorize Advertising for Recreation Director

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows: and

 

The Town of Marion is accepting applications for the part time civil service position of Recreation Director.  Applications may be picked up at the Marion Town Clerk’s Office and returned by March 29, 2019.  Any questions may be directed to Councilwoman Joan Fisher (315) 573-3151.

 

Resolution #2112019 Audit of 2018 Town Books

 

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the following department of the Town of Marion on February 11, 2019:

Marion Town Justices (Bonafede & Bender).

 

Resolution #2122019 Payment of Claims

 

On a motion by Councilwoman Fisher and seconded by Councilman Lonneville.

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract                     

General                                                 44456.89

Highway                                                98897.54

Library                                                     2113.51

Water                                                               14.00

Sewer                                                      4438.60

Street Lighting                                            1105.79

Arbor Road Water Fund                            2802.00

NE Quandrant Phase II                         10975.00

Trust & Agency                                           2294.39

Total                                                    $166965.96

 

Prepays

General                                                   1137.69

Library                                                       312.99

Sewer                                                        946.43

Street Lighting                                           469.42

Total                                                      $2866.53

 

 

Resolution #2132019 Re-appoint McKayla Gordon as Summer Camp Director for 2019

 

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith.

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the Marion Town Board authorizes the re-appointment of McKayla Gordon as the 2019 Summer Camp Director for the 2019 season.

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk, Town Clerk and McKayla Gordon.

 

Resolution #2142019 Authorize Supervisor Deming to sign Raymond F. Wagner Audit letter

 

On a motion by Councilwoman Fisher and seconded by Councilman Lonneville.

 

ADOPTED:     Ayes: 5            Fisher, Smith, Lonneville, Bliek, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the Marion Town Board authorizes Supervisor Deming to sign letter from Raymond F. Wagner regarding audit of Town books as of December 31, 2017.

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

With no further business, on a motion by Councilwoman Smith and seconded by Councilman Lonneville, Supervisor Deming closed the meeting at 8:03 pm.

 

Next meetings are scheduled for:

Meeting:                     Monday, February 25, 2019 @ 6:30pm

Meeting:                     Monday, March 11, 2019 @ 6:30pm             

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board