TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, January 14, 2019

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on

Monday, January 14, 2019 in the Marion Municipal Room.

 

Supervisor Deming called the meeting to order at 6:30pm.

 

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

 

ABSENT:          LaVern Bliek, Councilman

 

 

OTHERS IN ATTENDANCE: Duane Smeatin, Code Enforcement Officer; Caryn Devlin, Marion Town Historian; Perry Howland, Williamson Sun & Record; Chloe DeLyser, Heather Marotta, Rob Marotta, Craig Halstead, Cindy Halstead, Rick DeLyser, Debbie DeLyer, Jake DeLyser, Nicole DeLyser, John VanDevoort.

Supervisor Deming called the meeting to order at 6:30pm and asked for a roll call.

Councilman Lonneville  started the Pledge of Allegiance.

Supervisor Deming started the meeting with a Proclamation for Chloe DeLyser for her extraordinary athletic abilities in soccer.

Proclamation

Whereas, it has been brought to the attention of the Town of Marion, New York, that Chloe DeLyser, a junior at Marion High School, exhibits extraordinary athletic abilities in soccer, which have earned her recognition and elite awards.

Whereas as a member of the Marion Girls Varsity Soccer Team from the fall season of 2014 to present, she has earned the following awards:

NYSPHSAA girls’ soccer record for the most goals in a season-79 goals

            Section V All-time leading goal scorer-260 goals thus far

            Allstate All-American team

            All greater Rochester Player of the year-2018

            Wayne County Player of the year-2014,2015,2016,2017,2018

Now, therefore, we the Town of Marion board members, by the authority vested in us, do hereby on behalf of the citizens of Marion, NY extend Congratulations and Best Wishes to you, Chloe DeLyser, for exceeding the standards.

In recognition of your outstanding athleticism and resulting recognition to the community, we hereby cause the Seal of Marion to be affixed this 14th day of January, 2019.

_________________________                                 _____________________________

Nick Deming, Town Supervisor                                   Ronald Lonneville, Councilman

_________________________                                  _____________________________

LaVern Bliek, Councilman                                           Debbie Smith, Councilwoman

______________________

Joan Fisher, Councilwoman

 

 

Citizen Comments:

Resident John Vandervoort spoke to the board regarding his concerns with the Mill Street Project.  He has questions concerning the sidewalks.  Supervisor Deming stated that the Town of Marion does have CDBG funds set aside for improving sidewalks on Mill Street.  This sidewalk work will be done along with the county project on Mill Street in 2019.  The county will also improve the drainage on Mill Street.  Mr. Vandervoort also asked whether anyone has updates regarding the closure of Seneca Foods plant.  Councilman Lonneville stated that someone was interested in the facility but no announcements yet regarding a new sale.

 

Town Business:

Supervisor Deming wanted to say a special thank you to Steve Taber, Duane Smeatin, Jeff Cregg and the entire Marion Highway Department for their amazing effort with snow removal.  They have all really stepped up in Tim Boerman’s absence.

 

Committee appointments for 2018 remain the same as 2019

 

Committee Reports:

 

Supervisor Deming:  Water, Sewer, Town Clerk

Supervisor Deming mentioned that there is no new information regarding the joint municipal waste water treatment plant.  He will update everyone if necessary.

 

Supervisor Deming asked the Town Clerk for any updates.  The Town Clerk’s office has been very busy collecting town and county taxes.

 

Councilman Lonneville:  Deputy Supervisor, Historian, Zoning & Planning

Councilman Lonneville spoke regarding the Marion Cemetery.   The Town of Marion has budgeted funds for 2019 to help provide support to the Marion Cemetery Association.   Councilman Lonneville has been speaking to Julie Herman from the Marion Cemetery Association.  Councilman Lonneville would like to see an annual fundraiser drive for the cemetery.  Julie Herman will present this idea to the Marion Cemetery Association Board at their next meeting.  The Marion Town Board would like to have a town board member attend the Marion Cemetery Association Board meetings in the future, as well as, to coordinate a joint board meeting.

 

Councilman Lonneville has also been working with Zach Bartlett on an idea to allow septic haulers to be able to dump at the new Waste Water Treatment Facility after it is built.  Councilman Lonneville feels this would be better for the environment as some haulers are currently dumping on fields.  Councilman Lonneville and Zach Bartlett will continue to work on this and then present an idea to the Wayne County Water and Sewer Authority.  If approved, this would bring additional income to the new facility as each dump would be a charge to the hauler.  Councilman Lonneville would also like to see an area for recreational vehicles to be able to dump as well.

 

Councilman Lonneville spoke to the board about hiring a 2019 Town Event Coordinator.  This position would help to organize the following Town of Marion events.  May 11, 2019 Spring Fling; June 1, 2019 Town Wide Garage Sale; July 21, 2019 Ice Cream Social; September 7, 2019 Fall Festival; and November 30, 2019 Winter Festival.  Councilman Fisher voiced a concern regarding funds to pay for this position. A discussion was held among board members and a decision was made to use funds from the Town Board seminar line (10104.01.0.016).

 

Councilman Lonneville talked about the projects at Jennie’s House, (soon to be the new Marion Town Museum).  Duane Smeatin has been very busy hanging drywall.  The house is now insulated and the new addition is getting framed and should be done within the next week.

 

Councilman Lonneville also spoke regarding Planning & Zoning.  Amy D’Angelo has received 4 bids for the Restore New York grant.  Of those 4 bids, only 2 meet the specifications.  Tom Salviski is currently reviewing the bids and hopes that work will start soon on South Main St.

 

Councilwoman Smith:  Public Safety, Judicial, Library

Councilwoman Smith talked to Highway Deputy Superintendent Steve Taber regarding the 2019 Town Park rental season.  Mr. Taber stated that he will not be able to clean the park facilities this year due to his increased job responsibilities.  Councilwoman Smith would like to advertise for this position.

 

Councilwoman Smith spoke about the Marion Library.  The library has received a $5,000 grant from Senator Helming.  The library has also been very busy with Story Time hours starting again after the holiday season.  The library hosts a Yoga program each Wednesday night from 6:30 pm – 7:30 pm.  The back door of the library needs repair.  Councilman Smith asked Duane Smeatin, Code Enforcement Officer to please look into this.  The Marion Library will be hosting a United Health information session on Wednesday, January 30th at 11:30am to discuss Medicare.  Contact the library for more details about library programming.  Councilwoman Smith also mentioned she will be attending the Library Board meeting being held on Tuesday, January 15, 2019.

 

The Marion Courts heard 30 cases in December 2018.

 

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher spoke to Tim Cleary from the insurance company that the Town of Marion uses.  The insurance for recreational programs will be run, service by service, with actual attendee numbers.  The insurance has been priced on previous numbers.

 

Councilwoman Fisher mentioned she has been approached regarding a 7th & 8th grade recreational basketball program.  She does have a coach for this activity, and each participate will need to pay for insurance.

 

Councilwoman Fisher also stated that she has had a request for baseball players to start practicing indoors for the winter months.  A question was brought up, can the baseball players practice in the gym of the 2nd Reformed Church?  Councilwoman Fisher will speak to the 2nd Reformed Church as well as the Town of Marion’s insurance company.

 

Councilwoman Fisher was approached by the Boy Scouts regarding a few service projects they would like to provide to the Town of Marion.  The first project would be to create and install fitness stations in the Marion Town Park.  The second project would be to repair the benches at the Town Gazebo located at the Marion Library.  Councilwoman Fisher will be working with the Boy Scouts for both of these projects.

 

Councilman Bliek: Highway, Drainage

 

Councilman Bliek was unable to attend the meeting and therefore did not have a report.

 

 

Correspondence:

 

Reports:

  1. Town Clerk December 2018
  2. Justice Bender December 2018
  3. Justice Bonafede December 2018
  4. Code Enforcement Officer December 2018
  5. Assessor December 2018
  6. Historian January 2019
  7. Fire District December 11, 2018

 

Resolutions:

  1. Approve December 10 & 28, 2018 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for January 14, 2019
  3. Authorize Supervisor to Sign Town Clerk Annual Software Support Contract with Williamson Law Book
  4. Authorize Supervisor to Sign Software License Agreement for Buildings & Codes Enforcement with Williamson Law Book and Annual Software Support Contract
  5. Authorize Advertising for Baseball Supervisor
  6. Authorize Advertising for Soccer Supervisor
  7. Authorize Advertising for Concession Stand Operator
  8. Authorize Advertising for Night Park Supervisor
  9. Authorize Supervisor to sign and approve proposal w/MRB Group Mill Street Phase II
  10. Resolution #10 – Authorize Laura DeYoung to be the Volleyball Coordinator
  11. Resolution #11 Authorize Public Hearing for Appropriation from Highway Reserve Purchase of 2019 HX620 6×4 (HX62F)
  12. Resolution #12 Authorize Public Hearing for Appropriation from General Fund Reserve Purchase of 2019 F150
  13. Re-Appoint Town Attorney
  14. Authorize Fee Schedule
  15. Authorize Re-Appointment of Member to Board of Assessment Review
  16. Authorize Advertising for Park Inspector
  17. Authorize Adverting for Event Coordinator
  18. Authorize Advertising for Town Board Meeting for 2019
  19. Payment of Claims

 

 

Resolution #1012019 Approve December 10 & 28, 2018 Town Board Meeting Minutes

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board approves the December 10 & 28, 2018 Town Board meeting minutes.

 

Resolution #1022019 Receive and File all Correspondence/Reports for January 14, 2019

 

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for January 14, 2019.

 

Resolution #1032019 Authorize Supervisor to Sign Town Clerk Annual Software Support Contract with Williamson Law Book

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the Town Clerk Annual Software Support Contract for 2019 with Williamson Law Book Company for an annual cost of $770.00 to be appropriated from account 14102.1.0.029; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk, Town Clerk and Williamson Law Book Company.

 

Resolution #1042019 Authorize Supervisor to Sign Software License Agreement For Buildings & Codes Enforcement with Williamson Law Book and Annual Software Support Contract

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the Software License Agreement for Building & Codes Enforcement with Williamson Law Book Company; and

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the Annual Software Support Contract for 2019 with Williamson Law Book as attached at an annual cost of $636.00 to be appropriated from account #80102.01.0.029; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk, Code Enforcement Officer, and Williamson Law Book Company.

 

Resolution #5 Authorize Advertising for Baseball Supervisor

 

This Resolution was tabled until the January 28, 2019 meeting

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Town of Marion is accepting applications for the position of Baseball Supervisor for the 2019 Baseball Season.  Applications may be picked up at the Marion Town Clerk’s Office and returned by February 1, 2019.  Any questions may be directed to Councilwoman Joan Fisher at (315) 573-3151.

 

Resolution #6 Authorize Advertising for Soccer Supervisor

 

This Resolution was tabled until the January 28, 2019 Meeting

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Town of Marion is accepting applications for the position of Soccer Supervisor for the 2019 Soccer Season.  Applications may be picked up at the Marion Town Clerk’s Office and returned by February 1, 2019.  Any questions may be directed to Councilwoman Joan Fisher at (315) 573-3151.

 

Resolution #7 Authorize Advertising for Concession Stand Operator

 

This resolution was tabled until the January 28, 2019 meeting

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Town of Marion is accepting applications for the position of Concession Stand Operator for the 2019 Baseball/Soccer Season.  Applications may be picked up at the Marion Town Clerk’s Office and returned by February 1, 2019.  Any questions may be directed to Councilwoman Joan Fisher at (315) 573-3151.

 

Resolution #8 Authorize Advertising for Night Park Supervisor

 

This resolution was tabled until the January 28, 2019 meeting

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Town of Marion is accepting applications for the position of Night Park Supervisor for the 2019 Baseball/Soccer Season.  Applications may be picked up at the Marion Town Clerk’s Office and returned by February 1, 2019.  Any questions may be directed to Councilwooman Joan Fisher at (315) 573-3151.

 

Resolution #1052019 Authorize Supervisor to Sign and Approve the DOH-348 Prepared by MRB Group for Mill Street Water Main Replacement Phase II

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

 

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes Supervisor Deming to sign and approve the DOH-348 work to be performed by Water County Water Authority Mill St. between S. Main St. and Seneca Foods

Mill Street Phase II; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to: Dave Doyle and Principal Account Clerk.

 

Resolution #1062019 – Authorize Laura DeYoung to be the Volleyball Coordinator

 

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

 

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorize Laura DeYoung to oversee Recreation Volleyball for 2019;

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk, Laura DeYoung.

 

Resolution #1072019 Authorize Public Hearing for Appropriation From Highway Reserve Purchase of 2019 HX620 6×4 (HX62F)

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the Town of Marion desires to purchase a new 2019 HX620 6×4 (HX62F) International with plow equipment, from Tenco Industries  Inc. off the Onondaga County Contract; now

 

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion that a public Hearing will be held February 11, 2019 @ 6:45 pm at the Marion Municipal Room for the purpose of authorizing the appropriation of an amount not to exceed $201641.07 for a new 2019 HX620 6×4 International from Tenco Industries Inc. 5700 S. Lima Road, Lakeville, NY 14480; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent, and the Principal Account Clerk.

 

Resolution #1082019 Authorize Public Hearing for Appropriation From General Fund Reserve Code Officer Truck Purchase of 2019 F150

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the Town of Marion desires to purchase a new 2019 F150; now

 

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion that a public hearing will be held February 11, 2019 @ 7:00 pm at the Marion Municipal Room for the purpose of authorizing the appropriation of an amount not to exceed $26588.30 for a new 2019 F150 from VanBortel Ford; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Code Enforcement Officer, and the Principal Account Clerk.

 

Resolution #1092019 Re-Appoint Town Attorney

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board re-appoints Arthur B. Williams as Attorney for the Town of Marion for the calendar year 2019; and

 

BE IT RESOLVED, that Mr. Williams shall be reimbursed for services performed on an as needed basis at the rate of $175.00 per hour; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town of Marion Department Heads, and Arthur Williams.

 

Resolution #1102019 Authorize Permit Fee Schedule

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the current permit fee schedule for the Town of Marion was authorized on November 11, 2013; and

WHEREAS, the Code Enforcement Officer of the Town of Marion has recommended a new fee schedule for the Town of Marion; now

BE IT RESOLVED, that the Marion Town Board accepts the recommendation and adopts the attached fee schedule effective January 14, 2019; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a passed copy of this resolution to the Code Enforcement Officer, Chief Operator WWTP, Town Clerk, and IT Coordinator.

Resolution #1112019 Authorize Re-Appointment of Board of Assessment Review

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board authorizes re-appointing Bob Kase to the Board of Assessment Review for a term of 1/14/2019 – 9/30/2024; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Bob Kase, Tina McQuillen, and the Principal Account Clerk.

Resolution #1122019 Authorize Advertising for Park Inspector

 

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Town of Marion is accepting applications for the position of  Park Inspector for the 2019 Park Rental Season.  Applications may be picked up at the Marion Town Clerk’s Office and returned by February 1, 2019.  Any questions may be directed to Councilwoman Joan Fisher at (315) 573-3151.

 

Resolution #1132019 Authorize Advertising for Event Coordinator

 

On a motion by Councilwoman Fisher and seconded by Councilman Lonneville

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Town of Marion is accepting applications for the position of 2019 Event Coordinator.  Applications may be picked up at the Marion Town Clerk’s Office and returned by February 1, 2019.  Any questions may be directed to Councilman Ron Lonneville at (315) 926-9910.

 

Resolution #1142019 Authorize Advertising for Town Board Meeting for 2019

 

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

 

The following resolution was adopted

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Marion Town Board Meetings for 2019 will be held on the 2nd and 4th Monday of each month except for federal holidays.  If a federal holiday falls on a Monday, the Marion Town Board will meet on Tuesday of that week.  All meetings are held in the Marion Municipal Building located at 3827 N Main St, Marion, NY 14505.  All meetings start at 6:30pm and are open to the public.

 

 

Resolution #1152019 Payment of Claims

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:     Ayes: 4 Fisher, Smith, Lonneville, Deming

Nays: 0

The following resolution was adopted

 

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

                                                     Abstract                     

General                                               $16742.74

Highway                                                  $  31298.61

Library                                                     $    1460.76

Water                                                      $    2224.07

Sewer                                                      $    3114.25

Lighting                                                   $    1098.98

Fire District                                            $230146.00

Trust & Agency                                      $    2141.99

Total                                                   $ 288227.40      

 

On a motion from Councilwoman Fisher, the Board went into Executive Session regarding personnel issues at 7:43pm.

 

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Deming recessed the meeting at 9:29 pm.

 

Next meetings are scheduled for:

Meeting:                     Monday, January 28, 2019 @ 6:30pm 

Meeting:                     Monday, February 11, 2019 @ 6:30pm        

 

_________________________________________

Heidi Levan, Town Clerk/Clerk of the Board