TOWN BOARD Meeting Notes

Marion Municipal Room

Friday, December 28, 2018

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on

Friday, December 28, 2018 in the Marion Municipal Room.

 

Supervisor Deming called the meeting to order at 5:01pm and asked for a roll call.

Councilwoman Smith started the Pledge of Allegiance.

 

 

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Vern Bliek, Councilman

Nick Deming, Supervisor

 

ABSENT:

 

OTHERS IN ATTENDANCE: Caryn Devlin, Marion Town Historian; Resident Theresa Kuhn, Kim White, Edna Mckay, Christina Ashley, Michelle Kolosek, James Kolosek, Jared DeLyser, Kara Drake, Shannon Mitchell.

The meeting was called into executive session at 5:03pm by a motion from Councilman Ron Lonneville and seconded by Councilwoman Fisher. 

The meeting was opened back up the public at 5:45pm.

 

Citizen Comment:

Shannon Mitchell asked to speak to the board regarding the Marion 4th,  5th and 6th grade recreation basketball program.  Shannon wears many hats and is very proud of Marion.  She is concerned that the recreation basketball program is all about winning.  She feels the kids are not working together and people who were volunteering were not treated correctly.  She is very concerned that there is a 7th grader playing in this program.  Shannon also expressed her disappointment in the way Michelle Kolosek handled problems that have arisen in the program.

The following people asked to speak to the Town Board under and executive session:

Jared DeLyser, Kara Drake, James Kolosek, Edna McKay, Theresa Kuhn, Christina Ashley.

 

The Town Board went back into executive session at 5:52pm on a motion from Councilman Lonneville and seconded by Councilwoman Smith to speak to the above individuals.

The meeting went back into public session at 6:58pm

 

Town Business:

Councilman Smith suggested going forward that at each Town Board meeting the board members review the operating statement line by line.  This will help to keep employees from over spending.

Councilwoman Smith also asked what line items can be encumbered.  This question will be asked to Principal Account Clerk.

 

Supervisor Comments:

Supervisor Deming said he would like to hold the organizational on Monday, January 14, 2019 at 6:30pm.

 

Correspondence:

None

 

Resolutions:

 

RESOLUTION #120518 AUTHORIZE SUBSIDIARY TRANSFERS AND AMEND 2018 BUDGET

On a motion by Councilman Bliek and seconded by Councilwoman Smith

 

ADOPTED:       Ayes:  5

Nays:  0

Subsidiary Transfers to Balance Budget
 

General

Funds Dr
IT Coordinator 10101.01.000.002 1,337.88
Town Board Postage 10104.01.000.005 34.00
Town Board Seminars 10104.01.000.016 65.39
Town Board Website 10104.01.000.026 143.55
Justice Supplies 11104.01.000.011 1,174.72
Justice Equipment Repair 11104.01.000.012 150.00
Justice Forms 11104.01.000.013 200.00
Justice Dues 11104.01.000.014 5.00
Justice Publications 11104..01.000.015 39.92
Justice Seminars 11104.01.000.016 1,000.00
Justice Stenographer 11104.01.000.017 300.00
Justice Mileage 11104.01.000.019 200.00
Supervisor Software Maintenance 12202.01.000.024 70.80
Supervisor Equipment 12202.01.000.210 0.80
Supervisor Postage 12204.01.000.005 10.97
Supervisor Equipment Repair 12204.01.000.012 146.27
Supervisor Seminars 12204.01.000.016 566.70
Supervisor Forms 12204.01.000.013 15.95
Supervisor Mileage 12204.01.000.019 100.00
Supervisor Computer Supplies 12204.01.000.025 9.64
Supervisor Dues 12204.01.000.027 25.00
Supervisor Office Supplies 12204.01.000.028 2.99
Tax Collector Misc 13304.01.000.004 2.31
Assessor Advertising 13554.01.000.003 104.76
Assessor Postage 13554.01.000.005 200.00
Assessor Assoc Towns 13554.01.000.006 144.00
Assessor Equipment Repair 13554.01.000.012 100.00
Assessor Mileage 13554.01.000.019 200.00
Assessor Computer Supplies 13554.01.000.025 125.00
Assessor Attorney 13554.01.000.033 100.00
Assessor Stationery 13554.01.000.034 100.00
Town Clerk Advertising 14104.01.000.003 15.51
Town Clerk Postage 14104.01.000.005 108.44
Town Clerk Seminars 14104.01.000.016 7.45
Town Clerk Mileage 14104.01.000.019 41.32
Town Clerk Dues 14104.01.000.027 15.00
Town Clerk Office Supplies 14104.01.000.028 13.88
Town Clerk Notary Fees 14104.01.000.037 25.55
Town Clerk Maps 14104.01.000.038 75.00
Town Clerk General Code 14104.01.000.198 329.43
Engineer 14404.01.000.000 572.50
Buildings Phone 16204.01.000.018 400.00
Buildings Carpet Cleaning 16204.01.000.043 384.54
Buildings G & Electric 16204.01.000.044 750.00
Maintenance Supp 16204.01.000.045 75.75
Buildings Outside Maintenance 16204.01.000.046 11.00
Copier Maintenance 16504.01.000.053 400.00
Unallocated Insurance 19104.01.000.000 1,228.17
Contingency Account 19904.01.000.000 7,654.00
Dog Control Misc 35104.01.000.004 48.08
Dog Control Mileage 35104.01.000.019 1,000.00
Dog Control Kennel Fees 35104.01.000.055 225.00
Dog Control Rabies 35104.01.000.056 100.00
Dog Control Licensing 35104.01.000.057 309.24
Drug Abuse Center 42204.01.000.000 225.00
Supt Highways Mileage 50104.01.000.019 100.00
Supt Highways Dues 50104.01.000.027 50.00
Garage Misc 51324.01.000.004 200.00
Garage Gas & Electric 51324.01.000.044 1,500.00
Garage Outside Maintenance 51324.01.000.046 481.87
Garage Refuse Removal 51324.01.000.047 155.00
Off Street Parking 56504.01.000.000 1,627.37
Parks Kitchen Equipment 71102.01.000.063 77.96
Parks Water/Sewer 71104.01.000.048 419.00
Parks Bathroom Maintenance 71104.01.000.064 61.58
Parks Equipment Rental 71104.01.000.065 260.00
Parks Gasoline 71104.01.000.066 20.26
Parks Grass Seed 71104.01.000.067 100.00
Parks Line Marker 71104.01.000.068 500.00
Parks Paper Goods 71104.01.000.069 200.00
Parks Repair Parts 71104.01.000.070 143.94
Parks Playground Maintenance 71104.01.000.071 51.49
Parks Stove/Refrigerator 71104.01.000.072 100.00
Parks Courts/Basketball 71104.01.000.073 739.06
Parks Tools 71104.01.000.074 47.40
Youth Soccer 73102.01.000.087 1,000.00
Youth Volleyball 73102.01.000.204 427.43
Comp Plan Supplies 80304.01.000.011 5.60
Subsidiary Transfers to Balance Budget 28,958.47

 

Cr
Town Board Advertising 10104.01.000.003 225.08
Town Board Misc 10104.01.000.004 2,223.28
Bender 11101.01.000.007 0.16
Bonafede 11101.01.000.008 0.16
Court Clerk Payroll 11101.01.000.009 555.75
Justice Phone 11104.01.000.018 294.37
Software Maintenance 12202.01.000.024 566.70
Supervisor Misc 12204.01.000.004 90.15
School Tax Collector 13301.01.000.211 4.00
School Tax Collector 13301.01.000.212 5.00
Attorney 14204.01.000.000 657.13
Building Repairs 16204.01.000.042 8.09
Renovations 16204.01.000.050 230.92
Building Security System 16204.01.000.052 100.50
Copier Maintenance 16504.01.000.053 214.84
Copier Maintenance 16704.01.000.053 86.63
Traffic Control 33104.01.000.000 966.33
Seminars Superintendent 50104.01.000.016 244.40
Garage Phone 51324.01.000.018 78.44
Garage Building Repairs 51324.01.000.042 95.00
Garage Water/Sewer 51324.01.000.048 252.70
Parks PS 71101.01.000.000 134.56
Parks G & E 71104.01.000.044 387.21
Parks Refuse Removal 71104.01.000.047 90.00
Youth Programs 73101.01.000.080 944.40
Youth Programs Basketball 73102.01.000.086 26.43
Youth Baseball 73102.01.000.088 784.44
Youth Programs Advertising 73104.01.000.003 11.90
Youth Programs 73104.01.000.093 890.68
Historian Equipment 75102.01.000.000 0.37
Historian Office Supplies 75104.01.000.028 603.83
Historical Prop Repairs 75204.01.000.096 248.55
Celebrations Misc 75504.01.000.004 1,806.95
Zoning Secretary 80101.01.000.101 251.27
Zoning Postage 80104.01.000.005 8.70
Planning Secretary 80201.01.000.109 165.20
Planning Board 80201.01.000.110 430.00
Restore NY 80204.01.000.207 851.25
Comp Plan Consultant 80301.01.000.119 17.50
Community Beautification 85104.01.000.000 893.68
Cemeteries 88104.01.000.000 1,400.00
Social Security 90308.01.000.000 4,747.12
Medical Insurance 90608.01.000.000 7,364.80
28,958.47
Subsidiary Transfers to Balance Budget
Highway Dr
General Repairs Advertising 51104.03.000.003 50.00
General Repairs Postage 51104.03.000.005 50.00
General Repairs Equipment Rental 51104.03.000.065 500.00
General RepairsPaper Goods 51104.03.000.069 75.00
General Repairs Attorney 51104.03.000.119 500.00
General Repairs Oil 51104.03.000.121 126.42
General Repairs Patching 51104.03.000.122 156.46
General Repairs Pipe 51104.03.000.123 600.00
General Repairs Stone 51104.03.000.124 8,400.21
Medicare 90358.03.000.000 3,867.00
Medical Insurance 90608.03.000.000 3,163.68
17,488.77
Cr
Snow Removal 51421.03.000.112 100.08
Snow Removal 51421.03.000.113 1,793.48
Snow Removal 51421.03.000.114 782.59
Snow Removal 51421.03.000.115 1,877.52
Snow Removal 51421.03.000.116 1,040.44
General Repairs Uniforms 51104.03.000.060 236.58
General Repairs Drug Test 51104.03.000.127 120.00
Machinery Safety Equipment 51304.03.000.141 2,427.18
Serv Other Governments Salt 51484.03.000.144 3,870.88
Social Security Town 90308.03.000.000 5,240.02
17,488.77
Sewer
Treatment/Disposal Attorney 81304.07.000.033 1674.49
Treatment/Disposal Tools 81304.07.000.074 39.04
1713.53
Treatment/Disposal G & E 81304.07.000.044 1713.53
1713.53

 

 

 

AND BE IT RESOLVED, that the Marion Town Board authorizes the Principal Account Clerk to transfer any additional subsidiary transfers to close out the 2018 accounting books; and

 

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

RESOLUTION #120618  DESIGNATE LEGAL NEWSPAPER FOR THE TOWN OF MARION FOR 2019

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board does hereby designate the Times as the legal newspaper for the Town of Marion for the fiscal year commencing January 1, 2019; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town of Marion Department Heads and the Times of Wayne County.

 

RESOLUTION #120718  AUTHORIZE ENCUMBRANCES FROM 2018 TO 2019

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board approves and authorizes the following encumbrances from 2018 to 2019:

  1. Jim Willis & Sons Builders 75204.01.000.042 $5880

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

 

 

 

 

RESOLUTION #120818 ADOPT 2019 MILEAGE REIMBURSEMENT RATE

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:       Ayes:  5

Nays:  0

WHEREAS, the Marion Town Board adopted a mileage reimbursement policy per resolution #030608;

 

NOW BE IT RESOLVED, that the Marion Town Board sets the reimbursement rate @ $ .58 effective January 1, 2019, and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town employees and Department Heads.

 

RESOLUTION #120918  RECEIVE/FILE CORRESPONDENCE/REPORTS FOR DECEMBER 28, 2018

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence for December 28, 2018.

 

RESOLUTION #121018  RE-APPOINT ZACHARY BARTLETT TO ZONING BOARD OF APPEALS

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board re-appoints Zachary Bartlett, 3543 Walworth Road, Marion, to the Zoning Board of Appeals Board effective January 1,2019 thru December 31, 2023; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Zachary Bartlett, Chairman Zoning Board, Clerk to the Zoning Board and the Principal Account Clerk.

 

RESOLUTION #121118  RE-APPOINT JOHN LONNEVILLE TO ZONING BOARD OF APPEALS

On a motion by Councilwoman Fisher and seconded by Councilwoman Smith

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board re-appoints John Lonneville, 4033 Erotus Ave., Marion, to the Zoning Board of Appeals Board effective January 1,2019 thru December 31, 2023; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to John Lonneville, Chairman Zoning Board, Clerk to the Zoning Board and the Principal Account Clerk.

RESOLUTION #121218 RE-APPOINT GREG BELL TO ZONING BOARD OF APPEALS

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board re-appoints Greg Bell, 4108 North Main Street, Marion, to the Zoning Board of Appeals Board effective January 1,2019 thru December 31, 2023; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Greg Bell, Chairman Zoning Board, Clerk to the Zoning Board and the Principal Account Clerk.

RESOLUTION #121318 APPOINT JOHN CORNELL TO PLANNING BOARD OF APPEALS

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:       Ayes:  5

Nays:  0

BE IT RESOLVED, that the Marion Town Board re-appoints John Cornell, 4253 East Williamson Rd, Marion, to the Planning Board of Appeals Board effective January 1,2019 thru December 31, 2025; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to John Cornell, Chairman Planning Board, Clerk to the Planning Board and the Principal Account Clerk.

 

RESOLUTION #121418 PAYMENT OF CLAIMS

 

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

 

ADOPTED:       Ayes:  5

Nays:  0

WHEREAS the Marion Town Board has received and audited the following claims; NOW

 

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract            

General                                   $    26922.66

Highway                                  $      7864.50

Library                                     $           85.55

Water                                          $      3237.00

Sewer                                       $       3726.64

Street Lighting                         $         384.37

Total                                          $     42220.72

 

 

RESOLUTION #12132018 ORGANIZATIONAL MEETING

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

 

ADOPTED:       Ayes:  5

Nays:  0

 

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise the following in the legal newspaper for the Town of Marion:

 

BE IT RESOLVED, that the Town Board of the Town of Marion will an Organizational Town Board meeting on Monday, January 14, 2019 @ 6:30 PM at the Marion Municipal Room, 3825 N. Main Street, Marion, New York, to conduct all 2019 organizational business and any other business that may come before the Board.

 

Councilman Smith made a motion to go into Executive session to discuss personal issues.  Councilman Fisher seconded the motion and the meeting went into Executive Session at 7:36pm.

 

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Deming closed the meeting at 8:04 pm.

 

Next meetings are scheduled for:

Meeting:                       Monday, January 14, 2019 @ 6:30pm

 

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board