TOWN BOARD Meeting Notes

Marion Municipal Room

Tuesday, November 13, 2018

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on Tuesday, November 13, 2018 in the Marion Municipal Room.

 

Supervisor Deming called the meeting to order at 6:30pm.

 

PRESENT:         Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Vern Bliek, Councilman

Nick Deming, Supervisor

 

ABSENT:

 

OTHERS IN ATTENDANCE: Tim Boerman, Highway Superintendent;; Caryn Devlin, Marion Town Historian; James Sinner, Sun & Record; Students, Kevin Hibbs, Aidan McKeckney, Rickey Cervantes, Lindsey Gottermeir, Olivia Restey, Allie Hayes, Ian East.

Supervisor Deming called the meeting to order at 6:30pm and asked for a roll call.

Councilman Lonneville  started with a moment of silence in observance of Veterans Day and then followed with the Pledge of Allegiance.

 

Town Business:

Historian Caryn Devlin recently met with the State Historian and the rest of the Wayne County Historians. They spoke about different projects the state will be working with local historians on in the future.  Caryn also mentioned that the Marion Historian Association will be having a Christmas Tree lighting at Jennie’s House on Saturday, December 8, 2018 at 6:30pm. This will be a community event and everyone is encouraged to attend.

Highway Superintendent, Tim Boerman will have the Town Holiday lights installed sometime after Thanksgiving but before December 8th.

 

 

 

Committee Reports:

 

Supervisor Deming:  Water, Sewer, Town Clerk

 

Supervisor Deming mentioned that there is no new news on the Joint Waste Water Treatment Plant.  He will give updates if any become available.

 

Councilman Lonneville:  Deputy Supervisor, Historian, Zoning & Planning

 

Councilman Lonneville  thanked Highway Superintendent, Tim Boerman for removing the leaves on the sidewalk.  He also thanked Perry Howland from the Williamson Record & Sun for the wonderful article written about Dick O’Connor.  Councilman Lonneville nominated Mr. O’Connor in request from Senator Helming for the NYS Veterans Hall of Fame.

Councilman Lonneville talked about the Public Hearing that was held for the Comprehensive Plan.  The next step for the Town Board to review this plan in early 2019.

A Public Hearing was held on Tuesday, November 13 for the Restore New York Grant.  This grant is through Empire State Development.  This public hearing will help to move this grant forward.

A joint meeting is planned with the Zoning Board, Planning Board and Town Board for Wednesday, November 14, 2018 at the American Legion.

Councilman Smith mentioned it’s great to see a new business in town.  Lollipop and Polkadots is a new children’s clothing store on Main Street.  Councilman Lonneville also mentioned the sale of Seneca Foods.  More information on the new business to follow at a later time.

 

Councilwoman Smith:  Public Safety, Judicial, Library

 

Councilwoman Smith mentioned that the Marion Town Courts have been busy.  She also talked about the Marion Library.  Some of the computers at the library have been updated but a few will need to be replaced.  The Library has also been busy with Yoga, Knitting Club and Book Club.  The library is also getting ready for their Angel Tree program.

 

 

 

Councilwoman Fisher: Parks, Recreation, Assessor

 

Councilwoman Fisher talked about the Adult Basketball program.  This year Travis DeLyser is in charge of this program.  There are currently 5 people signed up to play.  Councilwoman Fisher hopes more people will sign up in the next two weeks.   The price of insurance is $21 per person, per year.

 

Councilwoman Fisher also spoke about a special certificate for Chloe DeLyser.  Chloe plays soccer on Monday & Tuesday evening so Councilwoman Fisher will work with Chloe’s parents to find a good evening to recognize her for her soccer accomplishments.

 

Councilman Bliek: Highway, Drainage

 

Councilman Bliek mentioned that all drainage work is done for the year.  He also asked Highway Superintendent Boerman to speak about the Highway Department.  Mr. Boerman spoke about the salt and sand mix is ready for the winter.  He also is getting plow equipment ready in case we have a storm in the near future.

Citizens Comments: 

None

 

Correspondence:

  1. LED Light Analysis – New York Power Authority & RG & E

 

Reports:

  1. Town Clerk October 2018
  2. Justice Bender October 2018
  3. Justice Bonafede October 2018
  4. Code Enforcement Officer September & October 2018
  5. Assessor October 2018
  6. Library                         October 2018
  7. Operating Statement October 2018
  8. Fire Department October 9 & October 16, 2018

 

Resolutions:

  1. Approve October 9 and 22, 2018 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for November 13, 2018
  3.  Authorize 2018 subsidiary transfers
  4. Accept resignation of Library Board of Trustees Member Sylvia Cuvelier
  5. Authorize Direct Energy as Utility Provider for Electric for 2019
  6. Amend Resolution #031817 HVAC Proposal Jennie’s House
  7. Amend Resolution #030501 Financial Management Policy
  8. Designation of Certifying Officer and Environmental Responsibly Certification
  9. Payment of Claims
  10. SE Water District Completed – RD to Recapture Remaining Funds

 

Resolution #110118 Approve October 9 and 22, 2018 Town Board Meeting Minutes

Presented by:                          Moved by:                               Seconded by:

 

BE IT RESOLVED, that the Marion Town Board approves the October 9 & 22, 2018 Town Board

minutes. 

 

Resolution #110218 Receive and File all Correspondence/Reports for November 13, 2018

Presented by:                          Moved by:                               Seconded by:

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for November 13, 2018.

 

Resolution #110318 Authorize Change in Account # for the following:

Presented by:              Moved by:                               Seconded by:

 

BE IT RESOLVED, that the Marion Town Board authorizes the correction of account #’s due to expenses coded incorrectly to the wrong expense account

 

FROM                                                                                      TO

9/10/18 – Lowes – Brushes Gazebo Check #21308

74104.05.000.011                   $20.88                                     16204.01.000.045                   $20.88

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Tracy Whitney, Library Director and the Principal Account Clerk.

 

 

Resolution #110418 Accept Resignation of Sylvia Cuvelier as Library Board of Trustees Member

Presented by:              Moved by:                               Seconded by:

 

WHEREAS, Sylvia Cuvelier has submitted her resignation as Library Board of Trustee member October 16, 2018; now

 

BE IT RESOLVED, that the Marion Town Board regretfully accepts the resignation of Sylvia Cuvelier effective immediately; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Tracy Whitney, Library Director and Sylvia Cuvelier.

 

Resolution #110518 Authorize Constellation as Utility Provider for Electric for 2019

Presented by:              Moved by:                               Seconded by:

 

WHEREAS, the Town of Marion has requested and received quotes for electric for 2019; now

 

BE IT RESOLVED, that he Marion Town Board accepts the quote received from Constellation in the fixed amount of $.04421 per Kwh commencing January 1, 2019 thru December 31, 2021; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to: the Principal Account Clerk, Progressive Energy Consultants, Constellations and Direct Energy.

 

Resolution #110618 Amend Resolution #031817 HVAC Proposal Jennie’s House

Presented by:              Moved by:                               Seconded by:

 

WHEREAS, the Marion Town Board had authorized Ronald Lonneville, Town Board member, to solicit proposals for the renovations needed for Jennie’s House, 3794 South Main Street,

 

BE IT RESOLVED, that the Marion Town Board awarded the Furnace HVAC to J. Cornell Heating as follows:

 

HVAC Upgrades not to exceed $8,900 to be expended out of 75204.01.042; and

 

BE IT RESOLVED, that the Marion Town Board amends Resolution #031817 as follows:

 

The Marion Town Authorizes a change order in the amount of $123.00 payable to J. Cornell

Heating increasing the total amount to $9023.00 to be appropriated from 75204.01.000.042

 

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer, Ronald Lonneville, John Cornell and Principal Account Clerk.

 

 

 

Resolution #110718 Amend Resolution #030501 Financial Management Policy for The Town of Marion

Presented by:              Moved by:                               Seconded by:

 

BE IT RESOLVED, that the Marion Town Board amends Resolution #030501 Financial Policy for the Town of Marion as follows:

 

2.0 Authorized Commercial Banks:

Add      2.8 Lyons National Bank

 

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #110818 Designation of Certifying Officer and Environmental Responsibly Certification

Presented by:              Moved by:                               Seconded by:

 

Be it resolved, that the Marion Town Board authorizes the following:

I, Nicholas Deming, the authorized signatory for CDBG Grant to help make improvements to buildings owned by the Town of Marion so they become ADA Compliant do attest that:

  • I understand that any projects that include CDBG funds must be assessed in accordance with the National Environmental Policy Act of 1969 (NEPA) and the related authorities listed at 24 CFR Part 58.
  • I understand that, except for actions involving activities determined to be Exempt (per 24 CFR 58.34 and NYS Office of Community Renewal procedures), no physical alteration to individual sites can occur nor can funds for those activities be committed or expended until receipt of an environmental clearance letter from the Housing Trust Fund Corporation and, for any subsequently identified specific sites, site-specific reviews are completed for which the Certifying Officer determines that there are no unanticipated impacts nor impacts not adequately addressed in the program review related to the environmental clearance letter and said Officer certifies such determination.
  • I understand that should any part of a project site be physically altered, funds be committed, or funds be expended prior to receiving the appropriate environmental clearances, that the site will not be eligible for CDBG funding and the (Name of Responsible Entity) may be responsible for any costs incurred except under the following circumstance: in the case of Exempt activities, concurrence from the NYS Office of Community Renewal that the particular action is Exempt prior to any physical alterations unless that action is taken to address an emergency situation in which case concurrence must be obtained no later than the first regular business day following such an event,
  • I also notify you that Nicholas Deming, Town of Marion Supervisor, is designated as the Certifying Officer responsible for all activities associated with the environmental review process to be completed in conjunction with NYS CDBG project for Update/Improve building owned by the Town of Marion to make sure buildings ADA compliant- awarded to the Town of Marion.

Sincerely,

________________________________Nicholas Deming, Town of Marion Supervisor

 

Resolution #110918 Payment of Claims

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:       Ayes:  5

Nays: 0

 

WHEREAS the Marion Town Board has received and audited the following claims; NOW

 

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract            

General                                   $    86918.08

Highway                                  $    46340.68

Library                                     $       9929.14

Water                                         $       1826.00

Sewer                                       $     22308.40

Street Lighting                         $       1457.45

Drainage                                 $         448.75

NW Quadrant Phase I              $     29111.25

NE Quadrant Phase I               $       9185.00

NW Quadrant Phase II            $     43545.00

NW Quadrant Phase III           $     26350.00

EXT #2 to Water #1                 $     15888.75

NE Quadrant III                       $     25756.25

EXT #1 to NE #1                       $     23975.00

SE Water District                     $     47684.37

SE Water District Capital        $         706.18

Trust and Agency                    $       2303.19

Total                                          $   393733.49

 

 

Resolution #111018 SE Water District Completed – Rural Development to Recapture Remaining Funds

 

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:       Ayes:  5

Nays: 0

 

WHEREAS, The Southeast Water District Project is 100% complete; and

 

BE IT RESOLVED, that the Marion Town Board would like Rural Development to recapture any remaining funds; now

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a certified copy of this resolution to the Cynthia Newcomb, Rural Development and the Principal Account Clerk.

 

With no further business, on a motion by Councilwoman Smith and seconded by Councilman Lonneville, Supervisor Deming recessed the meeting at 7:22 pm.

 

 

 

 

Next meetings are scheduled for:

Meeting:                     Monday, November 26, 2018 @ 6:30pm 

Meeting:                     Monday, December 10, 2018 @ 6:30pm      

 

_________________________________________

Heidi Levan, Town Clerk/Clerk of the Board