TOWN BOARD Meeting Notes

Marion Municipal Room

Monday, September 10, 2018

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on Monday, September 10, 2018 in the Marion Municipal Room.

 

Supervisor Deming called the meeting to order at 6:30pm.

 

PRESENT:         Debbie Smith, Councilwoman

Vern Bliek, Councilman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman –  Arrived at 6:35pm

Nick Deming, Supervisor

 

ABSENT:

 

OTHERS IN ATTENDANCE: Duane Smeatin, Marion Code Enforcement Officer; Tim Boerman, Highway Superintendent; Caryn Devlin, Marion Town Historian; Perry Howland, Sun & Record; Becky Block, Times of Wayne County; Marion Students: Kathrine Higbee, Ciera Randolph, Sean McRobbie, Sarah State, Grace Lennox, Sarah Davies, Brooke Pagliuso, Elly Hepburn, Madelaine Kemp, Carley Randall, Angelia Gonzalez, Jaems Norberts, Abigail DeFisher, Karoline Williams, Ian Easo, Olivia Wolanski, Nicole VerPlank, Danielle Milton, Travis Teeter, Allen-Michael Sedore, Marcos Delaoselez, Mark Russell; Residents: Ronald Bliek, Caleb Cantwell, Mary Messmer, Jim Milliman, Kathy Milliman, Kim Homer.

 

Supervisor Deming asked for a roll call.

Supervisor Deming started the Pledge of Allegiance.

 

Town Business: 

Supervisor Deming welcomed all the students in the room and reminded them to speak up and ask questions during the meeting if they wished.

 

Supervisor Deming talked about 3 meeting dates in 2018 that need to be changed due to the fact they fall on a holiday.  The Town Board meeting scheduled for October 8th is been rescheduled to Tuesday, October 9th; The Town Board meeting scheduled for November 12th is now scheduled for November 13th.  The Marion Town Board Workshop scheduled for December 24th has been cancelled.  A Year End meeting will take place on December 28th at 5pm.  The Town Board asked the Clerk of the Board to have these meeting posted in the official town newspaper.

 

Supervisor Deming is going to be looking into the issue of lack of coverage with the Marion Ambulance department.   He will report back to the board when more information is available.

Supervisor Deming asked if any new information has been received from the Marion Cemetery Association.  Supervisor Deming asked if any board members would be interested in being a liaison to the Cemetery Committee.  Councilwoman Smith volunteered.

 

Citizens Comments: 

None at this time

 

Committee Reports:

Supervisor Deming:  Water, Sewer, Town Clerk

 

Supervisor Deming mentioned he is still waiting on an IMA for the new joint Waste Water Treatment Facility.  The Wayne County Water Sewer Authority and Attorneys are hoping to have this to the Supervisors soon.  Supervisor Deming also mentioned that the Marion Waste Water Treatment plant has asked Wayne County Water and Sewer Authority to help at the Marion location due to being down one full time employee.  The WCWSA will charge the Town $35 an hour for work that is needed Monday – Friday regular business hours and $50 and hour for other times, such as weekends.

Supervisor Deming noted that the Town Clerk’s office is very busy collecting school taxes.

 

Councilwoman Smith:  Public Safety, Judicial, Library

Councilwoman Smith mentioned that the painting of the Library Gazebo is done.  The Town Board would like to  thank Drew Holahan for this hard work.  The Library summer reading program has ended.  The library had 299 children sign up for this years program.  The Marion Library will be holding a book and pie sale the weekend of the Marion Fall Festival.  The library is looking for donations of books and baked goods.

 

Councilwoman Fisher: Parks, Recreation, Assessor

Councilwoman Fisher spoke about the Marion Recreation department summer program. The Summer day camp and Summer Soccer have both ended.  Marion Fall baseball is current taking place.  Councilwoman Fisher also mentioned that she will be looking for a new Basketball director due to the fact that Adam Casper is no long able to provide this service.  She also mentioned that the Marion Fall Festival is having a 3 on 3 basketball tournament and the committee is looking for teams for this event.

 

Councilman Bliek: Highway, Drainage

Councilman Bliek spoke about the work the Marion Highway department has been doing.  Highway Superintendent, Tim Boerman mentioned that his crew has been busy cutting shoulders, replacing culverts, mowing at the Town Park.  The Marion Highway Department also helped the Wayne County Highway Department.   Mr. Boerman also noted that the new school speed zone signs have been installed in front of the Marion High School.

 

Councilman Lonneville:  Deputy Supervisor, Historian, Zoning & Planning

Councilman Lonneville thanked Duane Smeatin, Code Enforcement Officer and Tim Boerman, Highway Superintendent for all of their hard work digging a hole and getting the cellar ready for Jennie’s House.  He also wanted to thank Duane Smeatin for all his hard work on the renovations at the Marion Town Hall.

Councilman Lonneville also spoke about the upcoming Marion Fall Festival taking place on Saturday, September 29th.  The committee is looking for people to help direct parking and to assist with clean up.  Historian, Caryn Devlin explained what the Marion Fall Festival is.

Councilman Lonneville mentioned that the new pizza shop, Toppings, is planning on opening this week.

 

Correspondence:

  1. Marion Ambulance

 

Reports:

  1. Assessor August 2018
  2. Library                                     August 2018
  3. Justice Bender August 2018
  4. Justice Bonafede                         August 2018
  5. Town Clerk August 2018
  6. Code Enforcement Officer August 2018
  7. Operating Statement August 2018

 

Resolutions:

  1. Resolution #1 Authorize E & V Energy Corp. as Fuel Oil Provider for WWTP for 2018
  2. Authorize Supervisor to sign maintenance contract with the Toshiba for Town Clerk copier
  3. Authorize CDBG Funds for the Following Updates/Improvements for Town of Marion Owned Buildings

 

Resolution #9022018 Authorize E & V Energy Corp. as Fuel Oil Provider for WWTP for 2018

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:      Ayes:  5

Nays: 0

 

WHEREAS, the Town of Marion has requested and received quotes for fuel oil for 2017; now

 

BE IT RESOLVED, that the Marion Town Board accepts the quote received from  E & V Energy Corp. 2737 Erie Drive, Weedsport NY in the fixed amount of $2.499 per gallon commencing January 1, 2019 thru December 31, 2019; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to: E & V Energy Corp, WWTP Operator, Principal Account Clerk.

 

Resolution #9032018 Authorize Supervisor to Sign Maintenance Contract with Toshiba for Town Clerk copier

 

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

 

ADOPTED:      Ayes:  5

Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached contract with Toshiba Business Solutions maintenance contract for the Town Clerk copier cost not to exceed $288 per year to be expended out of 16705.01.000.053 Copier Maintenance; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk and the Principal Account Clerk.

 

Resolution #9042018 Authorize CDBG Funds for the Following Updates/Improvements for Town of Marion Owned Buildings

 

On a motion by Councilman Lonneville and seconded by Councilman Bliek

 

ADOPTED:      Ayes:  5

Long Roll:

Counilman Bliek –  Aye

Councilman Lonneville  – Aye

Councilwoman Smith – Aye

Supevisor Deming – Aye

Councilwoman Fisher – Aye

 

Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorizes the use of uncommitted NYS CDBG Program Income to be used for updates/improvements of Town of Marion owned buildings as follows; and

 

Town Hall Renovations

Town Hall door – ADA Compliant                                               $1300.00

Municipal room door – ADA Compliant                                     $1300.00

Town Clerk window – ADA Compliant                                       $6800.00

Rework front hall way Assessor Office and

Rework interior walls – ADA Compliant                                    $8500.00

Relocate heat run to make interior offices ADA Compliant        $300.00

  $18200.00

 

 

Museum (Jennie’s House)

Concrete Apron entry for ADA Compliant 14×20                      $1850.00

Install entry door ADA Compliant                                              $1200.00

Install unisex bathroom – ADA Compliant                                $6020.00

Rough in elevator lift shaft ADA Compliant                               $2600.00

Install elevator lift – ADA Compliant                                         $5130.00

 $16800.00

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Jason Purvis, Code Officer, Ronald Lonneville and the Principal Account Clerk.

 

Resolution #9052018 Authorize Supervisor to Sign Insurance Contract with Eastern Shore Insurance to add Coverage for Marion Fall Festival

 

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

 

ADOPTED:      Ayes:  5

Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached contract with Eastern Shore Insurance to add coverage for Harvest in the Hamlet Festival not to exceed $275.00; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #9062018 Payment of Claims

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

 

ADOPTED:      Ayes:  5

Nays: 0

 

WHEREAS the Marion Town Board has received and audited the following claims; NOW

 

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract            

General                                   $    34538.84

Highway                                  $    10908.72

Library                                     $       1274.28

Sewer                                       $       3740.82

SE Water District                     $       3157.68

Trust and Agency                    $       2705.89

Total                                             $160698.16

 

Prepays Abstract

General                                   $         209.97

Library                                     $         196.45

Sewer                                      $         950.10

Street Lighting                        $         272.02

            $       9143.52       

 

Public Comments:

A few members in the audience asked about the Tax Cap Levy meeting.  Supervisor Deming told them the meeting was actually scheduled for Monday, September 17th.  He asked that everyone please come back to attend this meeting.

 

 

 

With no further business, on a motion by Councilwoman Smith and seconded by Councilman Lonneville, Supervisor Deming recessed the meeting at 7:17pm.

 

Next meetings are scheduled for:

Workshop:                 Monday, September 17, 2018 @ 6:30pm

Workshop:                 Monday, September 24, 2018 @ 6:30pm

 

 

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board