TOWN BOARD Meeting Notes
Marion Municipal Room
July 9, 2018

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on Monday, July 9, 2018 in the Marion Municipal Room.

 

Supervisor Deming called the meeting to order at 6:30pm.

 

PRESENT:    Debbie Smith, Councilwoman

Vern Bliek, Councilman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

 

ABSENT:

 

OTHERS IN ATTENDANCE: Duane Smeatin, Marion Code Enforcement Officer; Jeff Cragg, Waste Water Treatment Supervisor; Caryn Devlin, Marion Town Historian; Perry Howland, Sun & Record; Becky Block, Times of Wayne County; Kathleen Vendel, resident; Vicky Mullin, resident.

 

Supervisor Deming asked for a roll call.

Councilman Lonneville started the Pledge of Allegiance.

 

Town Business: 

Shredding Event – August 4

A paper shredding event will take place on Saturday, August 4th from 10am – Noon in the Municipal parking lot next to the Elementary School.  This is a free event for Marion residents.  This event is sponsored by Lyons National Bank.

Sidewalks

Supervisor Deming would like to schedule a meeting with Town Board members, MRB and Town Attorney regarding a possible new sidewalk district

School Taxes

            Town Clerk, Heidi Levan, spoke about the request to have the Marion Town Clerk’s Office collect School Taxes for the Marion Central School District in the fall of 2018.

New Credit Cards

            Supervisor Deming spoke about the need to cancel all Chase Bank credit cards and apply for new Lyons National Bank credit cards.

Summer Soccer & Gas Engine Show

            Summer Soccer will not be held on Thursday, July 26th due to the Town Park being rented by the Marion Gas Engine Association.  Councilwoman Fisher will speak to the Marion Summer Soccer coordinator, Jared DeLyser regarding this decision.

LED Lighting

            Councilwoman Smith is still working on obtaining information regarding updated LED street lights.

Citizens Comments: 

Kathleen Vendel addressed the Town Board regarding property that is next door to her land.  She has attempted to reach the homeowner regarding trees that need to be taken down on her own land.  The trees are too close to the neighbor’s barn that is unsafe and falling down.  She has contacted the Code Enforcement Office, Duane Smeatin many times starting in 2017 about the general condition of this property and how it has affected her property.  Mrs. Vendel has also spoken to the Marion Town Assessor, Tina McQuillen in 2017 & 2018.  Mrs. Vendel gave each member of the board a summary of the events that have taken place over the last two years. She also presented the board with photos.  Her complaint was threefold.  1.  Dangerous, unsafe and dilapidated building structures.  2.  Unsightly debris, rubbish on porch and lawn, automobile parts and building materials also on this property.  3. Grass, brush, rubbish and weeds of a nature which are a fire or health hazard, including lawns more than eight inches in height, again, also on this property.

Mrs. Vendel is now asking the board to address her complaints and to reach out to the property owner. The Town Board asked Code Enforcement Officer, Duane Smeatin if the property was in any violations of the Town Code.  The Board asked Mr. Smeatin to send a letter to the property owner in question, about these violations.

Committee Reports:

Supervisor Deming:  Water, Sewer, Town Clerk

Supervisor Deming wanted to thank the Wayne County Water Sewer Authority for all of their hard work and effort on the Mill Street project.  Supervisor Deming will look into what size sidewalks will be needed for this project.  This project is coming along nicely.  Town Clerk, Heidi Levan mentioned that 121 dog licenses were renewed/new for the month of June.  Jeff Cragg spoke about the New York State testing that was done at the Marion Waste Water Treatment Facility.  This inspection won’t have to be done for another 2 years.  Jeff also wanted to thank Virginia Mayville for her hard work in transferring information from one computer to another.

Supervisor Deming also mentioned a notice he had received regarding Assessments.  The Town of Marion is now at a 98% equalization rate.  This will give the Town of Marion a $5000 reimbursement.

Councilman Lonneville:  Deputy Supervisor, Historian, Zoning & Planning

Councilman Lonneville thanked Tim Boerman and the Highway Department for sealing and painting the municipal parking lot next to the Elementary School.  The parking lot looks great.  Councilman Lonneville also wanted to thank Caryn Devlin for her great job at Jennie’s House.  Thank you to Duane Smeatin for installing new plumbing at Jennie’s House.  The bids have been sent out for the masonry work that needs to be done at Jennie’s House.

Councilwoman Fisher:  Parks, Recreation, Assessor

Councilwoman Fisher spoke about the Marion Summer Recreation program that started today, July 9th.  Over 100 children are registered to attend.  Councilwoman Fisher also spoke about an increase in the summer soccer program.  The increase is due to 3 & 4 year olds are able to attend this summer.  The Marion Baseball program is done for the Spring/Summer.  Councilwoman Fisher will be meeting with Baseball Coordinator Michelle Kolosek in the near future to discuss any ideas for next year.

Councilwoman Smith: Public Safety, Judicial, Library

Councilwoman Smith talked about the gazebo located between the Marion Public Library and the Marion Fire Department.  Councilwoman Smith and Councilwoman Fisher have been busy power washing and sanding the gazebo getting it ready for new paint.  A discussion was had regarding the current lattice.  The current lattice will be removed and new backs will be added to the benches. The Marion Public Library received a grant from Senator Helming for $5000.  The Marion Public Library awarded three 2018 graduating Marion Seniors awards this year.  The awards were given to:  Emily Brown, Zach Nelson and Cesar Cruz.

Councilman Bliek: Highway, Drainage

Councilman Bliek spoke about the work the Marion Highway department is doing.  They are currently clearing road sides, repainting buildings, re-surfing roads and worked with the Williamson Highway Department for 3 days.  Councilwoman Smith asked about the Welcome to Marion signs.  Councilman Bliek will check with Highway Supervisor, Tim Boerman regarding these signs.

Correspondence:

  1. NYSDOH – MRB Group – Southeast Quadrant Water Project Completion Notice
  2. Wayne County Planning Board Recommendations – Solar Law

Reports:

  1. Town Clerk                                 June 2018
  2. Code Enforcement Officer      June 2018
  3. Assessor                                      June 2018
  4. Library                                        June 2018
  5. A. Money Market                      June 2018
  6. Operating Statement              June 2018
  7. Jennies House

 

Resolutions:

  1. Approve June 4th, 11th, 18th and 25th, 2018 Town Board Meeting Minutes
  2. Receive and File all Correspondence/Reports for July 9, 2018
  3. Authorize Supervisor to purchase 7 phones from Verizon Wireless for the Town Hall
  4. Authorize Highway Superintendent to attend Town Superintendents of Highways

Conference

  1. Authorize Town Board to set Public Hearing Local Law #3-20188 Solar Energy Systems
  2. Authorize Purchase of Copier Not to Exceed $3365.00
  3. Contract for On-Demand Planning Services
  4. Authorize Supervisor to apply for new credit cards with LNB bank
  5. Authorize to close old Chase Credit Cards
  6. Authorize Town Clerk to collect School Taxes for 2018
  7. Authorize Supervisor Deming to sign Marion Public Library Construction Grant Letters
  8. Payment of Claims

 

Resolution #7012018 Approve June 4th, 11th, 18th and 25th Town Board Meeting Minutes

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

 

BE IT RESOLVED, that the Marion Town Board approves the June 4th, 11th, 18th 25th Town Board

minutes. 

 

Resolution #7022018 Receive and File all Correspondence/Reports for July 9, 2018

 

On a motion by Councilwoman Smith and seconded by Councilwoman Fisher

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for July 9, 2018.

 

Resolution #7032018 Authorize Supervisor to purchase 7 phones from Verizon Wireless for the Town Hall

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to purchase up to 7 phones from Verizon Wireless for the Town Hall.; and

BE IT RESOLVED, that expense not exceed $700 to be paid out Phones 16204.01.000.018, and

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #7042018 Authorize Highway Superintendent to Attend Annual New York State Association of Towns Superintendents of Highway Conference

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Highway Superintendent, to attend the Annual New York State Association of Superintendents of Highways Conference and Education Symposium to be conducted at the Turning Stone Resort and Conference Center Monday September 17, 2018 through Thursday, September 20, 2018, and;

BE IT RESOLVED, that expenses incurred for registration, travel, lodging and meals be paid by the Town of Marion from Account #50104.01.000.016 at a cost not to exceed budgeted amount, and;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy Boerman, Highway Superintendent and the Principal Account Clerk

 

Resolution #7052018 Authorize Town Board to Set Public Hearing Local Law #3-2018 Solar Energy Systems

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

WHEREAS, copies of proposed Local Law No. 3-2018: Solar Energy Systems, were delivered to each member of the Town Board; and

WHEREAS, due consideration has been given to the adoption of said proposed Local Law No. 3 of 2018, by all members of the Town Board who were present; and

WHEREAS, it was the considered opinion of all members of the Town Board who were present that a public hearing should be held on the 13th day of August, 2018, at 6:45 p.m. at the Town Hall, 3827 North Main Street meeting room to consider the adoption of said proposed Local Law No. 3-2018;

NOW, RESOLVED, that a public hearing be held on the 13th day of August, 2018, at 6:45 P.M., Local Time, at the Town Hall Meeting room, 3827 North Main Street, Marion, New York, on the question of the adoption of said proposed Local Law No. 3-2018; and

BE IT FURTHER RESOLVED, that a Notice of Hearing and a copy of said proposed Local Law No. 3 of 2018, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices, not less than five (5) days prior to said hearing; and be it further RESOLVED, that the Town Clerk shall post certified copies of both this Resolution and said proposed Local Law No. 3-2018, or a summary thereof, at the Town Hall, maintained by the Town Clerk pursuant to § 40(6) of the Town Law, for a period of not less than five (5) days prior to said public hearing.

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to Duane Smeatin and the Principal Account Clerk

Resolution #7062018 Authorize Purchase of Copier for the Town Hall to replace Toshiba Copier Currently in Place

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:          

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to purchase a new Toshiba copier for the Town Hall to replace the old Toshiba copier currently in place, and;

BE IT RESOLVED, that expenses incurred for such copier be transferred from expense account, General Code 14104.01.000.198 to Copier/Materials 12202.01.000.053 at a cost not to exceed $3365.00, and;

BE IT RESOLVED, that the Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk

 

Resolution #7072018 Authorize proposed agreement with Sterling Planning Services 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the proposed agreement with Sterling Planning Services to administer on-demand planning services for an amount not to exceed $65 per hour and travel time of $20 per hour for 2018 to be appropriated from account #80301.01.000.119, and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Amy D’Angelo and the Principal Account Clerk.

 

Resolution # 07082018 Authorize Supervisor to apply for new credit cards with LNB bank

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes the Town Supervisor, Nicholas Deming to apply for new Lyons National Bank credit cards for the Town of Marion; and

BE IT RESOLVED, that the credit limit will not exceed $2000; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Supervisor Deming, Lyons National Bank and the Principal Account Clerk.

 

Resolution # 7092018 Authorize Supervisor to close Chase bank credit cards

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes the Town Supervisor, Nicholas Deming to close Town of Marion Chase Bank credit cards; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Supervisor Deming, Chase Bank and the Principal Account Clerk.

 

Resolution #7102018 Authorize Town Clerk to Collect School Taxes

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes the Marion Town Clerk to collect 2018 School Taxes for the Marion Central School District; and

BE IT RESOLVED, that the Marion Central School District will pay the Town of Marion a fee of $2000; and

BE IT RESOLVED, that the Marion Town Board will pay the Town Clerk $1400 and the Deputy Town Clerk $300; and

 

Increase           2770.01                       Misc. Revenue                        $2000

Increase           14101.01.0.000           Town Clerk                             $1400

Increase           14101.01.0.036           Deputy Clerk                            $300

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Marion Central School District, Town Clerk, Deputy Town Clerk, and the Principal Account Clerk.

 

Resolution # 7112018  Authorize Supervisor Deming to sign Marion Public Library Construction Grant Application letters

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

BE IT RESOLVED, that the Marion Town Board authorizes Supervisor Deming to sign two letters for the Marion Library for a NYS Construction Grant application, and

BE IT RESOLVED, that a copy of this resolution be given to the Marion Public Library and Principal Account Clerk.

 

Resolution #7122018 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED BY:  Ayes: 5  Deming, Lonneville, Smith, Fisher, Bliek

Nays:

WHEREAS the Marion Town Board has received and audited the following claims; NOW

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract

Prepays                                                          $  1854.29

General                                                           $13529.69

Highway                                                         $46651.78

Library                                                            $  1466.74

Water                                                              $    294.67

Sewer                                                               $  3652.71

Street Lighting                                              $        0.00

Drainage                                                         $        0.00

SE Water District                                           $  8951.51

Trust and Agency                                           $  2714.34

Total                                                            $79115.73    

   

Supervisor Deming called for the meeting to go into executive session.  The was done with a motion by Councilman Smith and seconded by Councilwoman Fisher at 8:07pm

 

The meeting was called back into order at 8:25pm

 

With no further business, on a motion by Councilman Lonneville and seconded by Councilwoman Smith, Supervisor Deming recessed the meeting at 8:35pm

 

Next meetings are scheduled for:

Workshop:                 Monday, July 23, 2018 @ 6:30pm

Meeting:                      Monday, August 13, 2018 @6:30pm

 

 

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board