TOWN BOARD Meeting Notes
Marion Municipal Room
May 14, 2018

 

 

Board Meeting of the Town Board  of Marion, Wayne County, NY was held on Monday, May 14, 2018.  This meeting started at 5pm at the Walworth Town Park, Lodge and then continued at the Marion Municipal Building.

 

Supervisor Deming called the meeting to order at 5pm.

 

PRESENT:       LaVerne Bliek, Councilman

Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

 

ABSENT:  

 

The meeting started at 5PM at the Walworth Town Park Lodge.  Board members met inside the lodge with the Walworth director of Parks, Jackie VanLare.  The board members met outside of the Lodge located in Ginegaw Park to discuss the possibility of Marion building a Lodge similar to the Lodge in Walworth.  Board members had an opportunity to ask specific questions about the Walworth Lodge.  Board members also took an in-depth tour of the Lodge.  The Walworth Lodge was built in 2008 and cost approximately $240,000.00.  Some of the funding for this project was given by Senator Nozzolio.   The Town of Walworth has paid full time Park & Recreation Department staff.   The Park Staff are in charge of making sure the Lodge is clean in between rentals.  The Lodge in Walworth is rented year round and is booked a year in advance.

This portion of the workshop was recessed at: 6:05pm.

Other people in attendance were: Duane Smeatin, Code Enforcement Officer

 

The board meeting reconvened at 6:30pm in the Marion Municipal Building.

Roll Call was given at the Marion Town Park.

 

 

PRESENT:       LaVerne Bliek, Councilman

Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

 

ABSENT:  

 

OTHERS IN ATTENDANCE: Perry Howland, Sun & Record; Duane Smeatin, Code Enforcement Officer; Jeff Craig, Waste Water Treatment Plant Supervisor; Tim Boerman, Highway Superintendent;  Student, Patrick Steinmetz. Michelle Kolosek, Recreation Baseball Coodinator.

 

 

TOWN BUSINESS: 

Michelle Kolosek spoke first.  Michelle is looking for a baseball website.  She would like another way of communicating with parents regarding a variety of baseball information.  Supervisor Deming will look into creating a specific page just for Baseball on the Town of Marion website.   If this is possible, Supervisor Deming will contact IT Coordinator, Virginia Mayville and Michelle regarding access to Michelle for the Baseball page only.

Councilwoman Fisher asked Michelle to speak about the Opening Day of Baseball that took place on Saturday, April 28th at the Marion Town Park.  Michelle stated Opening Day was very well attended.  They had a traditional Little League ceremony, Pizza, Balloons, The Red Wings mascot, Red Wings ticket sales and a scrimmage.  Supervisor Deming threw out the opening pitch.

 

The next order of business was regarding the Marion Town Park concession stand.  Supervisor Deming would like a written document stating that whoever runs the concession stand must be at the Town Park, Monday – Thursday from 5:30pm to 8:30pm.  They must have a permit from the New York State Department of Health.  The Concession stand will be open from the beginning of Baseball season until June 18th.

 

Councilman Lonneville spoke next regarding a new business coming into town called Blue Barn Furniture & Décor.  The business is owned by Alyshia Casper. Opening day will by June 16th from 10am – 4pm.

Councilman Lonneville also mentioned John Bovet will be cleaning up the streets before Memorial Day.

 

Supervisor Deming spoke about a potential Sidewalk district for Mill Street residents.  Supervisor Deming would like to hold a public information meeting to investigate who might be interested in this new district before moving forward.  He will work with Dave Doyle from MRB for the engineering.

 

Councilwoman Smith mentioned that a new Risk Assessment needs to be done.  Supervisor Deming will contact Tim Cleary at the Town Insurance company.  Councilwoman Smith also advised the board to review the financial report every month.

 

Councilman Lonneville gave each board member a check list for working on town projects.  Councilwoman Fisher also had a check list that was shared as well.  These were given to Board members to help with work flow.

 

CITIZEN’S COMMENTS:   None

 

COMMITTEE REPORTS:

Supervisor Deming: Water, Sewer, Town Clerk

Supervisor Deming is waiting on a second draft for the Joint Municipal Waste Water Treatment Plant.  This should be coming from the Town Attorney, Art Williams any day.
The Town Clerk’s office was busy the month of April selling marriage and dog licenses.

 

Jeff Craig and Virginia Mayville from the Waste Water Treatment Plant attended training in Syracuse for New York Alert.  The training was in regards to the ‘Right to Know’ program.

 

Councilman Ron Lonneville:  Deputy Supervisor, Historian, Zoning, Planning

Councilman Lonneville wanted to say thank you to Duane Smeatin for finishing the attic floor in Jennie’s House.  Duane will soon start working on installing drywall.

 

Councilwoman Smith: Public Safety, Judicial, Library:  Councilwoman Smith mentioned that the Marion Public Library had record breaking circulation for the month of April.  The Library is also in the process of having their annual pressure test completed for the elevator.  The Summer Reading theme this year is ‘Libraries Rock’.  Director Tracy Whitney has a lot of programs planned around this theme.

 

Councilwoman Smith also talked about ordering new signs street regarding 2 hour parking for North & South Main Streets.  The current signs are confusing.  Councilwoman Smith will work with Marion Highway Supervisor Boerman and County Highway Supervisor Kevin Rooney regarding these signs. The costs for these signs are $20 each and an additional $30 if a new post is needed.

 

Councilwoman Smith also spoke regarding a Spring Clean Up.  A suggestion was made by Supervisor Deming to look into a Fall Clean up. Councilman Lonneville mentioned that the cost of this project needs to be investigated more.  Councilman Lonneville’s suggestion is to look into this as a project for 2019 and make sure money is set aside in the budget for this purpose.

 

Councilwoman Fisher:  Parks, Recreation, Assessor: Councilwoman Fisher talked about the wonderful job Michelle Kolosek is doing with the Recreation Baseball program.  There are 93 children enrolled in baseball for the 2018 Spring season.  The program has 18 sponsors.

 

Councilwoman Fisher spent Saturday, May 12th at the Marion Town Park with Summer Recreation coordinator, Mckayla Gordon interviewing lots of great applicants for camp counselors.  Last year 100 children used the Marion Summer Recreation program.  A discussion was had regarding fees for this program.  This year’s program cost $40 per child.  This is a 6 week program. A suggestion was made to make a registration cut off date of June 30th for this year’s program.   Councilwoman Fisher will contact Mckayla Gordon about this change.  The Town Board also suggested that a $25 late fee will be charged to anyone registering after the June 30th cutoff date.

 

Councilwoman Fisher talked about the Recreation Summer Soccer program.  A resolution will be presented at the next town board meeting regarding a Summer Soccer Coordinator.

 

Councilman Fisher spoke next about the Assessment Review Board. One of the appointed members did not complete a training course in order to continue on this board.  Councilwoman Fisher will speak to the Town Assessor, Tina McQuillen about training for next year.

 

Councilman Bliek: Highway, Drainage:  Councilman Bliek stated the Highway department has been working hard.  Highway Supervisor Boerman was in attendance and stated the Highway department plowed 3 times in the month of April.  The Highway crew has been busy chopping roadsides, sweeping intersections and repairing damage that had been done over the winter months due to plowing.  Highway Supervisor Boerman also mentioned that a new mower has arrived for the Town Park.  Mr. Boerman did contact the Town Insurance company regarding putting the new mower on the insurance and removing the old mower.

 

Councilman Bliek stated that he attended a 2 day conference in Lake George presented by New York Municipal Insurance Reciprocal.

 

 

 

CORRESPONDENCE:

 

 

Reports:

  1. Town Clerk April 2018
  2. Justice Bender April 2018
  3. Justice Bonafede April 2018
  4. Code Enforcement Officer April 2018
  5. Assessor April 2018
  6. Library April 2018
  7. Jennies House April 2018
  8. A. Money Market                      April 2018
  9. Operating Statement           April 2018

 

Resolutions:

 

Resolution #5102018 Approve April 2 and April 9, 2018 Town Board Meeting Minutes

 

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board approves the April 2 and April 9, 2018 Board

minutes. 

 

Resolution #5112018 Receive and File all Correspondence/Reports for May 14, 2018

 

On a motion by Councilman Bliek and seconded by Councilwoman Fisher

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for May 14, 2018.

 

Resolution #5122018 Authorize Supervisor to sign the Certification of CDGB Program Income

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the Certification of CDBG Program; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

 

 

Resolution #5132018 Authorize Public Hearing to commit CDBG Program Income for ADA Compliant Renovations in Municipal Owned Buildings

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Marion Town Board will hold a Public Hearing on June 11, 2018 @ 6:30 PM, at the Marion Municipal Room, 3827 North Main Street, Marion, the purpose is to commit CDBG Program Income for ADA Compliant Renovations in Municipal owned buildings; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #5142018 Authorize Public Hearing Local Law #1-2018 Entitled “Codification Local Laws and Ordinances”

 

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

WHEREAS the Town Board of the Town of Marion has entered into a project for the codification of local laws, ordinances and certain resolutions of the Town of Marion for the purposes of increasing the effectiveness of Town governmental administration, providing for greater public awareness of and access to Town legislation and protecting the health, safety and welfare of Town inhabitants; and

 

WHEREAS the proposed codification has been published in loose-leaf form and the Town Board now desires to formally effect the adoption of said codification by enactment of local law as follows:

 

LOCAL LAW #1-2018

 

A LOCAL LAW TO PROVIDE FOR THE CODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF THE TOWN OF MARION INTO A MUNICIPAL CODE TO BE DESIGNATED THE “CODE OF THE Town of Marion”; and

 

Copies of the text of the above-named local law shall be filed in the Office of the Town Clerk.

 

AND BE IT FURTHER RESOLVED that the Town Clerk is Hereby directed and authorized to cause public notice of said hearing to be given in accordance with the Municipal Home Rule Law, the Open Meetings Law and S 264 and 265 of the Town Law of the State of New York; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

 

 

Resolution #5152018 Authorize Public Hearing Local Law #2-2018 Entitled “Planning/Zoning Boards Term Limits”

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

 

The Marion Town Board will hold a Public Hearing on June 11, 2018 @ 7:00 PM, at the Marion Municipal Room, 3827 North Main Street, Marion, for a proposed Local Law #2-2018 to supersede Town Law 271 Sub Section 4 and 5 regarding Planning/Zoning Boards Terms of Office; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution # 5162018 Authorize Concession Sales at Marion Town Park

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to determine which vendor will be serving concessions at the Marion Town Park for the 2018 season.  The vendor must apply and obtain a temporary food services permit with the New York State Department of Health.

 

AND BE IT RESOLVED, that the Marion Town Board will need a copy of the authorized permit after completed by the New York Department of Health in order to operate concession stand.

 

BE IT RESOLVED, that the Marion Town Board directs the clerk of the board to give a copy of this resolution to the Principal Account Clerk.

 

Resolution #5172018 Authorize Town Hall Locks to be Rekeyed

 

On a motion by Councilwoman Smith and seconded by Councilman Bliek

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

BE IT RESOLVED, that the Marion Town Board authorizes the Town Hall door locks to be rekeyed expensed from account #16204.01.000.042 not to exceed $450.00; and

 

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

 

 

 

Resolution #5182018 Accept Agreement from Potter HVAC & Metal Fab, Inc.

 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board accepts the attached agreement from PotterHVAC & Metal Fab, Inc., PO Box 396, Canandaigua, NY 14424, for the WWTP for the term of one year effective 4/11/18-4/10/19 in the amount of $229.00 to be appropriated from 81304.07.0.168; and

 

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the WWTP Chief Operator.

 

Resolution #5192018 Authorize Transfer from Reserve 870.03 Highway Equipment Reserve

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

 

BE IT RESOLVED, that the Marion Town Board authorizes the transfer of $29209.00 from 870.03; and

 

BE IT RESOLVED, that the Marion Town Board amends the 2018 budget as follows:

 

Increase 51302.03.000.133 Loader/Truck                $29209.00

 

Increase 5031.3                   Interfund Transfers       $28253.40

 

BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent and the Principal Account Clerk.

 

Resolution #5202018 Authorize Purchase of (1) Caterpillar 962M

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

BE IT RESOLVED, that the Marion Town Board authorizes the purchase of (1) 2018 Caterpillar 962M from Milton Cat in the amount of $29209.00 under NYS Contract PC66988 per the attached quote; and

 

BE IT RESOLVED, that the Marion Town Board appropriates $29209.00 from account #51302.03.000.133; and

 

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent, and the Principal Account Clerk.

 

Resolution #5212018 Authorize Purchase of 2019 HX620 6×4 (HX62F)

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

 

WHEREAS, the Town of Marion desires to purchase a new 2019 HX620 6×4 (HX62F) International with plow equipment, from Tenco Industries  Inc. off the Onondaga County Contract; now

 

BE IT RESOLVED, that the Marion Town Board authorizes the purchase of a new 2019 HX620 6×4 International from Tenco Industries Inc. 5700 S. Lima Road, Lakeville, NY 14480 in the amount of $201641.07; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent, and the Principal Account Clerk.

 

Resolution #5222018 Payment of Claims

 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5  Deming, Lonneville, Bliek, Smith, Fisher

Nays:  0

 

WHEREAS the Marion Town Board has received and audited the following claims; NOW

 

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract

General                                                          $ 20596.25

Highway                                                        $ 11378.55

Library                                                            $   1574.36

Water                                                              $     298.69

Sewer                                                             $   5310.79

Street Lighting                                              $   2539.85

Drainage                                                       $   1627.50

NW Quandrant Phase I                              $ 13111.25

NE Quandrant Phase I                               $   4185.00

NW Quandrant Phase II                             $ 22545.00

NW Quandrant Phase III                            $ 14350.00

Ext #2 to Water #1                                        $   6888.75

NE Quandrant III                                          $ 11765.25

Ext #1 to NE #1                                            $   9975.00

SE Water District                                          $ 15684.37

Trust and Agency                                        $   2526.85

Total                                                     $144348.46

 

 

Recessed to pay claims at 7:45pm and returned back into session at 7:55pm

 

With no further business, on a motion by Councilwoman Smith and seconded by Councilman Lonneville, Supervisor Deming recessed the meeting at 8pm

 

Next meetings are scheduled for:

Workshop:                 Monday, May 21, 2018

Workshop:                 Monday, June 4, 2018

 

 

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board