TOWN BOARD Meeting notes
Marion Municipal Room
April 9, 2018

 

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on Monday, April 9, 2018 in the Marion Municipal Room.

Supervisor Deming called the meeting to order at 6:30pm.

PRESENT:    LaVerne Bliek, Councilman

Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

ABSENT:  

 

OTHERS IN ATTENDANCE: Perry Howland, Sun & Record; Duane Smeatin, Zoning Officer; Jeff Cragg, WWTP Operator; Tim Boerman, Highway Superintendent; Dave Doyle, MRB; Art Williams, Town of Marion Attorney; Zachary Bartlett, resident; Students: Ivory Salfrank, Nick Angelo, Jackson Taylor, Sean Randall.

Supervisor Deming asked for a Roll call.

Councilman Lonneville started the Pledge of Allegiance.

Supervisor Deming welcomed the guests.

TOWN BUSINESS: 

Supervisor Deming first asked Town Attorney, Art Williams to talk about the possibility of the Town of Marion taking over the Marion Cemetery if the Marion Cemetery Association depletes their funds and the cemetery becomes abandoned. According to Mr. Williams, if this happens, the town by default would inherit the Marion Cemetery.  The Marion Cemetery Association has a trust fund currently with approximately $200,000 dollars in it which the Marion Cemetery Association cannot access at this time. Mr. Williams will contact Attorney Paul Bender regarding this account. Mr. Williams also made copies of Section 291 of Town Law regarding Abandoned Cemetery’s and handed them out to each town board member.  If the cemetery becomes abandoned, at that time the Town of Marion would take ownership. The town would be required to mow it twice a year and fence the property.

Next Mr. Williams discussed the joint Waste Water Treatment Facility that could possibly affect The Town of Marion, Town of Macedon, and Village of Palmyra.  Mr. Williams is the town Attorney for both Marion and Palmyra.  As Mr. Williams has done minimal work on the project as of this date however, this will increase as the project moves forward.  If Mr. Williams works for 1 hour on the project, he will charge the Town of Marion for 30 minutes of his time.  Mr. Williams asked the Board Members if this would be acceptable and all board members agreed it would be.

Dave Doyle from MRB Engineering spoke next regarding the Phase II water main proposal.  Phase II is part of the Mill Street county project that will start in the summer for 2018.  Nick Deming signed the necessary paperwork for this project to begin after asking the Town Board permission.

A question came up regarding the payment of an MRB bill.  Where will the funds that were not budgeted for be pulled from?  Councilman Bliek explained that the funds should be taken out of the Water District # 1 funds.  Councilman Bliek will talk with Principal Account Clerk, Kathy Cauwels regarding this budget line.

Mr. Doyle also spoke about the proposed Waste Water Treatment Plant.  This project has qualified for Hardship Status for financing through EFC.  This means the first $20 million dollars of the project will have a 0% interest rate.  There would still be $13.5 million that would need financing.  MRB is still looking into available grants and/or ¼% interest rate loans.  Wayne County Water Sewer Authority is the applicant for all financing.  A meeting is scheduled with Town of Marion, Town of Macedon, Village of Palmyra, MRB and Wayne County Water Sewer Authority and will be held in Macedon on Thursday, April 12th. The Marion Town Board is invited to attend. The Town of Marion is still in need of signing an IMA (Intermunicipal Agreement) for this project. The Attorney for the Wayne County Water Sewer Authority is currently drafting an IMA, which will then need to be reviewed by all parties involved, as well as their attorney’s.

CITIZENS COMMENTS:   

A resident asked if after a new sewer treatment plant is built, would an outside hauler be able to dump at the new plant?  Supervisor Deming said he would talk to the Wayne County Sewer Authority, an answer is not known at this time.

COMMITTEE REPORTS: 

Supervisor Deming: Town Clerk, Water, Sewer:  Supervisor Deming spoke about a bid for Lawn and Garden services for the town of Marion.  A discussion was held regarding offering out bids to other local businesses.  This is something Supervisor Deming will looking into for the 2019 season.

Deputy Supervisor Lonneville:  Talked about a new business in town that would like to utilize the sidewalks in front of their business.  Would this be possible? The Town board stated that the sidewalks are owned by the business and not the town.  They are free to do as they wish.

Councilman Ron Lonneville:   Councilman Lonneville talked about Jennie’s House (Town of Marion museum).  Duane Smeatin, Code Enforcement Office, has been working hard trying to complete the floors upstairs.  Historian Caryn Devlin will be holding a meeting on Wednesday, April 18 at the Library, with a special guest speaker.

Councilwoman Fisher:  Parks, Recreation, Assessor:  Councilwoman Fisher spoke about the music classes that will be held this summer as part of the Summer Recreation program.  A resolution will be passed regarding these lessons.

Councilman Fisher mentioned that the opening day of baseball/softball will take place on Saturday April 28th at the Marion Town Park.  Everyone is invited to attend. A discussion was held regarding the sale of food and drink at the Marion Town Park during the Spring/Summer seasons.  The Town Clerk did contact the New York State Health Department regarding a permit that will be needed to operate a concession stand.  The New York State Health Department stated that the person operating the concession stand must apply and obtain a Temporary Food Services Permit.

Jeff Craig, WWTP, stated that the furnace at the town park needs to have a service call.  Supervisor Deming will look into this.

The Town Assessors did not have many homes sold in Marion last month. A question came up, is there a welcome package that is sent to new home owners?  Supervisor Deming will speak to Kathy Cauwels, Principal Account Clerk, regarding this.

Councilwoman Fisher is still looking into the best way to survey residents on what they would like to see for Recreation programs. 

Councilwoman Smith: Public Safety, Judicial, Library:  Councilwoman Smith spoke about the library.  The Marion Library received a check for $500 from M & T bank for their upcoming Summer Reading program.  Councilwoman Smith spoke with Director Tracy Whitney and was told that the Story hour programs are going very well.  The Baby toddler program has a bigger attendance than the Pre-K class.

Councilwoman Smith talked about the court activity and stated it’s starting to pick up.

Councilwoman Smith also spoke to Kevin Rooney regarding the street signs in town and 2 hour parking.

Councilman Bliek: Highway, Drainage:  Councilman Bliek asked Highway Supervisor, Tim Boerman to talk about the Highway Department.  Mr. Boerman stated that the roads were plowed 12 times in March.  The Highway Department has also been chopping trees and brush along the road side, snow removal in town and helped the Waste Water Treatment Plant remove a tree that came down in a wind storm. 

Correspondence: None at this time.

 

Reports:

  1. Town Clerk                            March 2018
  2. Justice Bender                      March 2018
  3. Justice Bonafede                  March 2018
  4. Code Enforcement Officer March 2018
  5. Assessor                                 March 2018
  6. Library                                    March 2018
  7. Jennies House                       March 2018
  8. A. Money Market                  March 2018
  9.  Operating Statement           March 2018

Resolution #4102018 Approve March 5 and March 12 Town Board Meeting Minutes

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the March 5 and March 12 Town Board minutes. 

Resolution #4112018 Receive and File all Correspondence/Reports for April 9, 2018

On a motion by Councilman Bliek and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for April 9, 2018.

Resolution #4122018 Accept Proposal by Bovet Lawn Garden & Landscaping Services for 2018

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the proposal from Bovet Lawn Garden & Landscaping Service to include the following:

  1. Pruning and Clean-Up of 7 Bradford Pear trees on Main Street $550.00
  2. Repair, replace as needed brick/brick chips below trees $250.00
  3. Monthly clean-up of Town walks (blow off / spray round-up) $350.00
  4. Clean-up 2 “Marion planters” and 1 “Marion sign” $600.00

$1750.00

Not to exceed $1750.00 for 2018 to be expensed out of 85104.01.0.000; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to: Bovet Lawn Garden and Landscaping and Principal Account Clerk.

Resolution #4132018 Accept Quote For Port-A-Jon Rental Agreement With Brewer’s Septic Services, Inc.

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the attached quote with Brewer’s Septic Services, Inc. and authorizes the Supervisor to sign said agreement in the amount of $290 per month for the 2018 season.

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to, Brewers Septic and Principal Account Clerk.

Resolution #4142018 Authorize Transfer Funds from Contingent Account to Auditor

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the transfer of $4850.00 be moved from 19904.01.0.000 to 13204.01.004.190 to cover the cost of an audit for the year 2017, cost not to exceed $4850.00; and

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

Resolution #4152018 Accept Proposal Submitted by Raymond F. Wager, CPA for Audit of 2017

On a motion by Councilman Bliek and seconded by Councilman Lonneville

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorizes Supervisor Deming to sign and approve the proposal submitted by Raymond F. Wager, CPA for and Audit for 2017 at a cost not to exceed of $4850.00 to be appropriated from 13204.01.004.190; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Raymond F. Wager, CPA and the Principal Account Clerk.

Resolution #4162018 Payment of Claims

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

WHEREAS the Marion Town Board has received and audited the following claims; NOW

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Resolution #4172018 Amend Resolution #4042018 Concession Sales at Marion Town Park

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorize the Town clerk to give notice to Jordan Poluch/Slices permission to apply for a Temporary Food Services Permit with the New York State Department of Health to operate concession sales of food and soft drink at the Marion Town Park for the 2018 Season.

And BE IT RESOLVED, that the Marion Town Board will need a copy of the authorized permit after completed by the New York State Department of Health in order to operate concession stand.

And BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and Jordan Poluch/Slices.

 

Resolution # 4182018 Authorize Instrumental Music lessons as a Recreation Program for the 2018 Season.

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes:  5 Bliek, Lonneville, Smith, Fisher, Deming

Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes Mr. Dean Davis and Mrs. Ashley Chapin to operate an instrumental music program through the Marion Recreation program for the summer of 2018

And BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk, Mr. Dean Davis, Mrs. Ashley Chapin and Councilwoman Joan Fisher.

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Deming recessed the meeting at 8:05pm

 

Next meetings are scheduled for:

Workshop:                Monday, May 7, 2018

Meeting:                      Monday, May 14, 2018

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board