TOWN BOARD Meeting notes
Marion Municipal Room
March 12, 2018

 

A Town board meeting of the Town of Marion, Wayne County, NY was held on Monday, March 12, 2018 in the Marion Municipal Room.

Supervisor Deming called the meeting to order at 6:35pm.

PRESENT:    LaVerne Bliek, Councilman

Debbie Smith, Councilwoman

Joan Fisher, Councilwoman

Ronald Lonneville, Councilman

Nick Deming, Supervisor

ABSENT:  

OTHERS IN ATTENDANCE: Perry Howland, Sun & Record; Duane Smeatin, Zoning Officer; Jeff Cragg, WWTP Operator; Jay Schickling, MCS; Dave Doyle, MRB; Pat Salisbury, MCDC; Cheryl Tucker, MCDC; Kerry Sargent, MCDC; Gary Tucker, MCDC; Harold E. Boerman, MCDC; Mike Fonte Student: Ada Grave-Markham; Emily Brown; Dawson LaMore

Supervisor Deming asked for a Roll call.

Councilman Lonneville started the Pledge of Allegiance.

Supervisor Deming welcomed the guests.

TOWN BUSINESS: 

Councilwoman Smith spoke about the repair of sidewalks in Marion.  She had spoken to LaBelle Construction and the Association of Towns regarding how to proceed with repair/replacement of sidewalks.  Supervisor Deming had also spoken with the Association of Towns and is looking for a different approach to finding repairs.  Supervisor Deming asked Councilwoman Smith to have a joint phone conversation with the Association of Towns to discuss different ideas together.  Dave Doyle from MRB also spoke up and is happy to talk to the Town Board about a special Sidewalk District.

Councilwoman Smith asked if new emails had been set up for all town employees.  Supervisor Deming has taken care of this and will send a master list of addresses to Town Board members.

 

CITIZEN’S COMMENTS:  Kerry Sargent from MCDC (Marion Community Development Committee) spoke up regarding the Harvest in the Hamlet.  Kerry expressed concerned about an advertisement that was posted out by Caryn Devlin (Town Historian) that created a large number of emails.  Kerry asked that the Town Board be willing to work with the committee but not to post things without speaking with them first to help eliminate any duplicate work.  Supervisor Deming will be emailing Kerry concerning the Harvest in the Hamlet.

 

COMMITTEE REPORTS:

 

Councilwoman Fisher:  Parks, Recreation, Assessor: Councilwoman Fisher stated spent some time helping with Baseball registration at the Marion Town Park.  The Baseball Recreation program is still actively recruiting residents to sign up for baseball/softball for this Spring playing season.  Councilwoman Fisher also went to one of the Basketball Recreation programs.  The Basketball program had lots of children attending.  They also had a few parent volunteers as well as Modified and High school team players help.

Councilwoman Fisher is currently working a survey she would like to send out to Marion residents regarding programs they might like to attend.  A suggestion was made from a resident to use SurveyMonkey.  This is a free online survey tool.  Another suggestion was to use Google Forms as another free online survey tool.  Councilwoman will look into the best possible solution and then work with the board on how to get the survey out to the residents of Marion.  Councilwoman Fisher has contacted the Marion School Carnival Committee about attending the carnival and talking to residents then.

 

Councilman Ron Lonneville:   Councilman Lonneville mentioned that Duane Smeatin has been very busy working on Jennie’s House.  He has also been busy working on the Clean Energy Proposal and will be working with the Town Board regarding an upcoming Solar Power Ordinance.

 

Supervisor Deming: Town Clerk, Water, Sewer:

Supervisor Deming read off the Town Clerk report.  The Town Clerk’s office has been busy again the month of February.

  

Councilwoman Smith: Public Safety, Judicial, Library:  Councilwoman Smith talked about the Marion Library, she mentioned that a new flue pipe to both the boilers and hot water heater were installed.  These pipes were in bad shape and needed repair.

Councilwoman Smith mentioned the court was very busy the month of February.   Councilwoman Smith also passed out information she received from the State Comptroller’s office regarding budget planning and financial responsibility to board members.

 

Councilman Bliek: Highway, Drainage:  Councilman Bliek stated the Highway department has been working hard.  Highway Supervisor Boerman was unable to attend tonight’s meeting.  Jeff Craig from the Waste Water Treatment Plant spoke up and wanted to thank Tim Boerman and the Highway Department for helping Jeff pick up a fallen tree at the Sewer Treatment plant.

 

Correspondence: None at this time.

 

Reports:

  1. Town Clerk                    February 2018
  2. Justice Bender February 2018
  3. Justice Bonafede February 2018
  4. Code Enforcement Officer February 2018
  5. Assessor February 2018
  6. Library February 2018
  7. Marion Historic Association February 2018
  8. Wayne County 911 February 2018
  9. A. Money Market                        February 2018
  10.  Operating Statement              February 2018

 

Resolution #3052018 Approve February 5 and February 12 Town Board Meeting Minutes 

On a motion by Councilman Lonneville and seconded by Councilwoman Smith

ADOPTED:    Ayes: 5 Bliek, Smith, Lonneville, Fisher, Deming

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board approves the February 5 and February 12 Town Board

minutes. 

. 

Resolution #3062018 Authorize Supervisor to sign Letter of Authorization to Share Information 

On a motion by Councilman Lonneville and seconded by Councilman Bliek

ADOPTED:    Ayes: 5 Bliek, Smith, Lonneville, Fisher, Deming

Nays: 0

The following resolution was adopted

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the Letter of Authorization to Share Information regarding updating street lights; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

 

Resolution #3072018 Establishing Energy Benchmarking Requirements For Certain Municipal Buildings 

On a motion by Councilman Lonneville and seconded by Councilwoman Fisher

ADOPTED:    Ayes: 5 Bliek, Smith, Lonneville, Fisher, Deming

Nays: 0

The following resolution was adopted

ESTABLISHING ENERGY BENCHMARKING REQUIREMENTS FOR

CERTAIN MUNICIPAL BUILDINGS

 

Drafting Note: This template legislation is presented here as a resolution, but communities should note that it may also be adopted as a local law or ordinance, where they have the power to do so. The following information should not be a substitute for legal advice from an attorney familiar with local requirements.

WHEREAS, buildings are the single largest user of energy in the State of New York.  The poorest performing buildings typically use several times the energy of the highest performing buildings—for the exact same building use; and

WHEREAS, collecting, reporting, and sharing building energy data on a regular basis allows municipal officials and the public to understand the energy performance of municipal buildings relative to similar buildings nationwide, and equipped with this information the Town of Marion is able to make smarter, more cost-effective operational and capital investment decisions, reward efficiency, and drive widespread, continuous improvement; and

WHEREAS, the Town of Marion desires to use Building Energy Benchmarking – a process of measuring a building’s energy use, tracking that use over time, and comparing performance to similar buildings – to promote the public health, safety, and welfare by making available good, actionable information on municipal building energy use to help identify opportunities to cut costs and reduce pollution in the Town of Marion; and

WHEREAS, the Town of Marion desires to establish procedure or guideline for Town of Marion staff to conduct such Building Energy Benchmarking; and

NOW THEREFORE, IT IS HEREBY RESOLVED AND DETERMINED, that the following specific policies and procedures are hereby adopted;

 

Building Energy Benchmarking POLICY/procedures

 

  • 1. DEFINITIONS

(A) “Benchmarking Information” shall mean information generated by Portfolio Manager, as herein defined including descriptive information about the physical building and its operational characteristics.

 

(B) “Building Energy Benchmarking” shall mean the process of measuring a building’s Energy use, tracking that use over time, and comparing performance to similar buildings.

 

(C) “Commissioner” shall mean the head of the Department.

 

(4) “Covered Municipal Building” shall mean a building or facility that is owned or occupied by the Town of Marion that is 1,000 square feet or larger in size.

 

(5) “Department” shall mean the Code Enforcement

 

(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water, fuel oil, or other product for use in a building, or renewable on-site electricity generation, for purposes of providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in the building and related facilities, as reflected in Utility bills or other documentation of actual Energy use.

 

(7) “Energy Performance Score” shall mean the numeric rating generated by Portfolio Manager that compares the Energy usage of the building to that of similar buildings.

 

(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per square foot of gross floor area.

 

(9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between the exterior surfaces of the fixed walls within any structure used or intended for supporting or sheltering any use or occupancy.

 

(11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based tool developed and maintained by the United States Environmental Protection Agency to track and assess the relative Energy performance of buildings nationwide, or successor.

 

(12) “Utility” shall mean an entity that distributes and sells Energy to Covered Municipal Buildings.

 

(13) “Weather Normalized Site EUI” shall mean the amount of Energy that would have been used by a property under 30-year average temperatures, accounting for the difference between average temperatures and yearly fluctuations.

 

  • 2. APPLICABILITY

(1) This policy is applicable to all Covered Municipal Buildings as defined in Section 2 of this policy.

 

(2) The Commissioner may exempt a particular Covered Municipal Building from the benchmarking requirement if the Commissioner determines that it has characteristics that make benchmarking impractical.

 

  • 3. BENCHMARKING REQUIRED FOR COVERED MUNICIPAL BUILDINGS

(1) No later than May 1, 2017, and no later than May 1 every year thereafter, the Commissioner or his or her designee from the Department shall enter into Portfolio Manager the total Energy consumed by each Covered Municipal Building, along with all other descriptive information required by Portfolio Manager for the previous calendar year.

 

(2) For new Covered Municipal Buildings that have not accumulated 12 months of Energy use data by the first applicable date following occupancy for inputting Energy use into Portfolio Manager, the Commissioner or his or her designee from the Department shall begin inputting data in the following year.

 

  • 4. DISCLOSURE AND PUBLICATION OF BENCHMARKING INFORMATION

(1) The Department shall make available to the public on the internet Benchmarking Information for the previous calendar year:

(a) no later than September 1, 2017 and by September 1 of each year thereafter for Covered Municipal Buildings; and

(2) The Department shall make available to the public on the internet and update at least annually, the following Benchmarking Information:

(a) Summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information; and

(b) For each Covered Municipal Building individually:

(i) The status of compliance with the requirements of this Policy; and

(ii) The building address, primary use type, and gross floor area; and

(iii) Annual summary statistics, including site EUI, Weather Normalized Source EUI, annual GHG emissions, and an Energy Performance Score where available; and

(iv) A comparison of the annual summary statistics (as required by Section 5(2)(b)(iii) of this Policy) across calendar years for all years since annual reporting under this Policy has been required for said building.

 

  • 5. MAINTENANCE OF RECORDS

The Department shall maintain records as necessary for carrying out the purposes of this Policy, including but not limited to Energy bills and other documents received from tenants and/or Utilities. Such records shall be preserved by the Department for a period of three (3) years.

 

  • 6. ENFORCEMENT AND ADMINISTRATION

(1) The Commissioner or his or her designee from the Department shall be the Chief Enforcement Officer of this Policy.

 

(2) The Chief Enforcement Officer of this Policy may promulgate regulations necessary for the administration of the requirements of this Policy.

 

(3) Within thirty days after each anniversary date of the effective date of this Policy, the Chief Enforcement Officer shall submit a report to the Town of Marion including but not limited to summary statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying each Covered Municipal Building that the Commissioner determined to be exempt from the benchmarking requirement and the reason for the exemption, and the status of compliance with the requirements of this Policy.

 

  • 7. EFFECTIVE DATE

This policy shall be effective immediately upon passage.

 

  • 8. SEVERABILITY

The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be unconstitutional, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect.

 

The vote on the foregoing resolution was as follows:

 

Nicholas Deming                                ____Voted Yes  ______

 

Ronald Lonneville                              ____Voted Yes  ______

 

LaVerne Bliek                                     ____Voted Yes  ______

 

Debbie Smith                                      ____Voted Yes  ______

 

Joan Fisher                                          ____Voted Yes  ______

 

This resolution was adopted.

 

The Board meeting went into recess to pay claims at 7:05pm with a motion by Councilman Bliek and seconded by Councilwoman Smith.

The Board returned back into session at 7:15pm with a motion by Councilwoman Smith and seconded by Councilwoman Fisher

 

Resolution ##3082018  Payment of Claims 

On a motion by Councilwoman Smith and seconded by Councilman Lonneville

ADOPTED:    Ayes: 5 Bliek, Smith, Lonneville, Fisher, Deming

Nays: 0

The following resolution was adopted

WHEREAS the Marion Town Board has received and audited the following claims; NOW

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract

 

General                                                            $29904.68

Highway                                                       $114218.18

Library                                                                 $ 2888.67

Water                                                              $      19.00

Sewer                                                              $  7873.13

Street Lighting                                                $  1604.51

Drainage                                                          $  1102.50

Arbor Road                                                     $

NE Quad Phase II                                          $

SE Water District                                            $

Trust and Agency                                           $  2713.15

 

Total                                                        $160323.82 

 

With no further business, on a motion by Councilwoman Smith and seconded by Councilwoman Fisher, Supervisor Deming recessed the meeting at 7:17pm

 

Next meetings are scheduled for:

Workshop:                 Monday, April 2, 2018

Meeting:                      Monday, April 9, 2018

 

_________________________________________

Heidi M. Levan, Town Clerk/Clerk of the Board