Year End Board Meeting December 27, 2016

YEAR END BOARD MEETING
MARION MUNICIPAL ROOM
December 27, 2016

A year-end meeting of the Town Board of the Town of Marion, Wayne was
County was held on Tuesday, December 27, 2016 at 5:00pm in the Marion
Town Hall at 5:00pm.

Supervisor Deyo called the meeting to order at 5:00pm.

PRESENT: Monica Deyo, Supervisor
Michael Fonte, Councilman
Ronald Lonneville, Councilman

ABSENT: LaVerne Bliek, Councilman
Nathan Kauffman, Councilman

Supervisor Deyo led the Pledge of Allegiance.

No Committee Reports given.

The Town Board to review the Workplace Violence Policy:

Update/review Workplace Violence Policy #080712

RESOLUTION 080712
ADOPT TOWN OF MARION WORKPLACE VIOLENCE PREVENTION POLICY

On a motion by Councilman Fonte and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lee, Bender
Nays: 0

BE IT RESOLVED, that the Marion Town Board adopts the following Town of Marion Workplace Violence Prevention Policy; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this policy to all employees and boards of the Town of Marion.

TOWN OF MARION WORKPLACE VIOLENCE PREVENTION POLICY

This policy and set of procedures define how the Town of Marion will respond to threats and incidents in the workplace and will help to define the responsibilities of the many individuals who are involved in responding to threats, incidents, and other safety risks in the workplace. They do not supersede the rights individuals have as private citizens to make civil or criminal complaints regarding other individuals.

TABLE OF CONTENTS

BACKGROUND……………………………………………………………………………….2
STATEMENT OF PURPOSE……………………………………………………..2
GOALS……………………………………………………………………………………2
WHO IS COVERED…………………………………………………………………..2
ANNUAL TRAINING…………………………………………………………………2
REPORTING……………………………………………………………………………3
PROCEDURES………………………………………………………………………..4
THE TOWN OF MARION’S ROLE……………………………………………..4
AUTHORIZED EMPLOYEE REPRESENTATIVE(S)…………………5
RISK EVALUATION AND PREVENTION……………………………………5
CLIENT CONFIDENTIALITY……………………………………………………..5
NOTIFICATION………………………………………………………………………..5
DUTY TO WARN……………………………………………………………………..6
DEFINITIONS………………………………………………………………………….6

Background:
On June 7, 2006, New York State enacted legislation creating a new Section 27-b of State Labor Law that requires public employers (other than schools covered under the school safety plan requirements of the education law) to perform a workplace evaluation or risk evaluation at each worksite and to develop and implement programs to prevent and minimize workplace violence caused by assaults and homicides. The Law is designed to ensure that public employers regularly evaluate the risk of workplace assaults and homicides and that workplace violence protection programs are implemented to prevent and minimize the hazard to public employees.

Statement of Purpose
Nothing is more important to the Town of Marion (which includes all Town departments and the Marion Public Library) than the safety and security of our employees and the general public. Threats, threatening behavior, or acts of violence against employees, visitors, guests, or other individuals by anyone on the Town of Marion property will not be tolerated. Such behavior directed at Town employees performing governmental functions off Town property will not be tolerated.

The Town of Marion strives to meet the needs of its clients and visitors in a professional and positive manner. Our aim is to be prepared to handle any incidents that occur and to insure that all the Town of Marion staff, clients, and visitors are provided with a safe environment.

A. Workplace violence is defined as any behavior that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression or disrupts the workplace.

Goals:
• To provide a safe environment for staff, clients, and visitors to the Town of Marion government and sites where we may conduct business in the community and to ensure that all staff is familiar with the security policy by conducting on-going training reinforcing the responsibility of all staff to help create and maintain a safe environment for staff, clients, and visitors.
• To provide guidance regarding direct or indirect threats to an employee, when an employee believes (s) he will encounter a potentially dangerous or violent situation, or under the circumstances at hand find a condition unsafe requiring supervisory notification and/or some type of action.
• To ensure that staff understands the roles and responsibilities of all parties in creating and maintaining a safe environment.

Who is covered:
B.
C. All staff (including volunteers and interns), clients, and visitors of the Town of Marion.

Annual Training:
A. The Town of Marion will make this written program available to employees and union representatives upon request.

B. Training will be held at the time an employee is initially hired to a post and every year thereafter. The training will include the following items:

1. The requirements of the law
2. The risk factors in their workplace
3. The location and availability of the written plan
4. Measures employees can take to protect themselves from workplace risks and what the written violence prevention program specifies in that regard.
Reporting:
A. An employee who believes that a serious violation of a workplace violence protection program exists shall bring such matter to the attention of a supervisor in the form of a written notice and shall afford the employer a reasonable opportunity to correct such activity, policy, or practice. In cases of imminent danger employees should take appropriate action to insure there is an immediate response to address the situation, which may include calling E911. The action taken should be followed up with a written notice.

B. The employee will be asked to complete an Incident Report form. This must take place immediately whenever possible, but in no case more than 24 hours after the threat or incident. If the incident has taken place over a weekend, it may be reported on Monday morning.

C. All Town of Marion employees are responsible for notifying their Supervisor of any threats they have witnessed, received, or have been told that another person has witnessed or received, or circumstances that are such that are likely to pose a risk of threatening or violent behavior. . Employees should also report behavior they regard as threatening or violent if that behavior is job-related or might be carried out at a Town worksite.

D. An employee who obtains a protective or restraining order that lists Town locations, as protected areas must provide a copy of the order to his/her supervisor. The Town of Marion will respect confidentiality and recognize the privacy of the reporting employee(s).

E. The employee or his/her supervisor is responsible for notifying the Town Supervisor (and Manager of the Library if the matter takes place in the Library or involves Library personnel) of threats and incidents as soon as possible, but no later than the end of each business day. All Library employees will notify the Manager of the Library in addition to the Town Supervisor. The Town Supervisor must share appropriate information with unit supervisors and/or the Manager of the Library when more than one unit is or is likely to be affected by the threat or incident.

F. The Town Supervisor is responsible for ensuring that the Town maintains a complete file of incident reports and related documentation that may include one or more voluntary statements that may accompany an Incident Report. The Town Clerk will maintain this file. The Manager of the Library will separately maintain a file for incidents involving the Library or Library employees.

G. The unit supervisor is responsible for forwarding a copy of all incident reports to the Town Supervisor the original to the Town Clerk.

H. Where an employee has reported an issue and the Town has not corrected the matter after a reasonable period of time, the employee (or employee representative) may request that the Department of Labor conduct an inspection of the workplace. The Department of Labor can be reached at 315-331-2011.
A request to the Department of Labor for an inspection must:
1. Be in writing.
2. State with reasonable particularity the grounds for the requested
Inspected.
3. Be signed by the employee or employee’s representative.

I. The law prohibits an employer from retaliating against an employee who has:
1. Made a report under this section.
2. Requested an inspection by Department of Labor officials.
3. Accompanied Department of Labor officials during the inspection.

Procedures:
A. If there is a threat or threatening situation that arises in the workplace, any employee that is aware of the situation must follow his/her department’s procedures. This may include dialing 911.
B. Bomb Threats
If any employee receives a bomb threat in person, or while talking with someone on the phone, the employee shall follow the procedures on the bomb threat checklist that is available from the Account Clerk’s Office.
C. If an individual receives a threat by mail, e-mail, or on voice mail, DO NOT ERASE THE E-MAIL OR VOICE MAIL MESSAGE, follow the procedures described in this section under “Reporting”.
D. If an employee meets, either in the office or in the field, with an individual known to have been violent or who the employee believes may be threatening or violent, the employee must:
1. Notify his/her supervisor of the need to meet with such an individual and of the possible threatening situation before the meeting takes place.
2. Request assistance from his/her supervisor if the meeting or visit will take place on agency premises.
3. The employee or supervisor must notify the unit supervisor if they have asked for a Law Enforcement or security staff escort to a meeting or visit for safety reasons.
E. If an employee is working on Town business while off-site during non-business hours and a situation arises that poses a threat to his/her safety, the employee must call 911.

The Town of Marion’s Role:
D. The Town of Marion will ensure that all employees are made aware of their role in safeguarding staff, clients, and visitors. This will be done by reviewing the security policy and procedures at new employee orientation, through the distribution and availability of the policy and procedures in paper and electronic formats, through review of the policy and procedures, and through employee inquiry.
E. The Unit Supervisor, the Town Supervisor, and the Manager of the Library will review Incident Reports regularly to evaluate trends or necessary actions.
F. If any staff person is called on by a Law Enforcement agency, to complete an affidavit regarding a work related threat or incident he/she will receive the guidance of the Town Attorney. The Town of Marion staff shall not appear in court on a work-related issue without the knowledge and guidance of a Town Attorney.
G. Any staff person who feels his/her safety is threatened because of work related issues could request to have a case reassigned because of such risk. Such requests must be made in writing to the employee’s supervisor. The employee will meet with the supervisor and Unit Supervisor, if necessary, to discuss the reasons for the request. The Town Supervisor is expected to consult with the Unit Supervisor regarding all such requests to seek additional information as necessary to make a decision. Unless otherwise notified by the supervisor, an employee will have a response within five business days.
H. Items of concern regarding safety and security will be brought to the Town Supervisor and the Manager of the Library as appropriate. This group will review aggregate information regarding threats and incidents on a regular basis and will make recommendations regarding needed changes in policies and procedures.
I. The Town Supervisor and the Manager of the Library will coordinate training in personal safety for all employees on a periodic basis.
J. Any person who makes threats, exhibits threatening behavior, or engages in violent acts on the Town of Marion property will be removed from premises as quickly as safety permits and shall remain off the Town of Marion premises pending the outcome of an investigation. The Town of Marion’s response to incidents of violence may include suspension and/or termination of any business relationship, reassignment of job duties, suspension or termination of employment, and criminal prosecution as appropriate.

RISK EVALUATION AND PREVENTION:
A. The Town of Marion has evaluated the risks in the workplace and has identified risks associated with:

1. Working in public settings
2. Working late night or early morning hours
3. Working alone or in small numbers
4. Uncontrolled access to the workplace
5. Areas of previous security problems
6. Exchanging money with the public
7. Areas of previous security problems

B. The Town of Marion will use the following methods to prevent workplace violence including:

1. Making high-risk areas more visible to more people.
2. Installing good external lighting.
3. Using drop safes or other methods to minimize cash on hand.
4. Posting signs stating that limited cash is on hand.
5. Providing training in conflict resolution and nonviolent self-defense responses.
6. Establishing and implementing reporting systems for incidents of aggressive behavior.
7. Posting no trespassing signs where appropriate.

CLIENT CONFIDENTIALITY:
When criminal charges are filed against a client, the employee must provide the client’s name, address, and date of birth. No other information from department records will be provided without approval of the Department Head, Town Supervisor or the Manager of the Library and the Town Attorney.

NOTIFICATION:
A. Employee Role: It is extremely important, and every employee’s responsibility, to see that Incident Reports are submitted to his/her supervisor.

B. Supervisor’s Role: Responsible to ensure that the Incident Report is submitted to the Department Head, as soon as possible after receiving it.

C. The Department Head is responsible for reporting all incidents of violence and/or threatened violence to the Town Supervisor and the Manager of the Library in the matter involves the Library or Library employee.

D. Affected employees will be notified by the Department Head of the actions the Town Supervisor or Manager of Library have taken in response to the incident and what actions are possible regarding the individuals in questions, or law enforcement agencies, such as the District Attorney’s office.

DUTY TO WARN:
In furtherance of this policy, employees have a “duty to warn” their supervisors, or Town Supervisor or Manager of Library of any suspicious workplace activity, situation or incidents that they observe or that they are aware of, involving other employees, former employees, contractors, or visitors that appear problematic to the extent that some type of intervention is likely to be required. This includes, for example, threats or acts of violence, aggressive behavior, offensive acts, threatening or offensive comments or remarks. The Town of Marion will not condone any form of retaliation against any employee for making a report under this policy.

Definitions:
Affidavit: A written declaration made under oath, before an authorized official. Affidavits are used by law enforcement agencies and prosecutors to garner the statements of parties involved in an incident or crime. Affidavits are available to the defendant and his/her attorney if an incident is prosecuted. They are often called supporting depositions or voluntary statements.

Behaviors considered threatening or potentially threatening: Direct threats, physical aggression, verbal abuse, reckless behavior or indifference to the safety of others.

Town Attorney: A lawyer employed by the Town of Marion to provide legal advice to departments and staff.

Criminal Charges: Actual filing of a criminal complaint that results in an arrest warrant or appearance ticket requiring the perpetrator to respond in court to the charges.

Incident: An action that may have further consequences, i.e. medication error, personal injury while on duty, or negative interaction with a client.

Incident Report: Required Town form to document an incident. This form is available from your supervisor.

Law Enforcement: Agencies, who may be contacted in the event of an emergency, include: the State Police, the Town of Marion, Wayne County Sheriff’s Office, and on some occasions, the FBI. All of the above agencies, with the exception of the FBI, can be reached in an emergency by dialing 911.

Order of Protection: An Order of Protection is an order of a court that prohibits a person from specific contact with another person and can prohibit a number of defined behaviors, including prohibiting a person from appearing at a person’s home or place of employment.

Perpetrator: The person who makes a threat or commits an act of violence.

Threats: Criminal behavior, personal threats, bullying, physical contact and stalking, domestic violence – including threats received at work or at home arising out of an individual’s status as a the Town of Marion employee. Threats may be conveyed orally, physically, by telephone, by mail or electronic mail, or through a third party.

Victim: The person who is threatened or toward whom an act(s) of violence is directed.

Workplace Violence: Any behavior that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression or disrupts the workplace.

RESOLUTION 121716
RECEIVE/FILE CORRESPONDENCE/REPORTS FOR DECEMBER 27, 2016

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was:
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence for December 27, 2016.

RESOLUTION 121816
AUTHORIZE SUBSIDIARY TRANSFERS AND AMEND 2016 BUDGET

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the 2016 subsidiary transfers and amends the 2016 budget as follows:
December 27, 2016 transfers Resolution #2 12/27/2016

Account# Account Description Debit Credit
General
10104.1.0.3 TB Advertising 9.65
10104.1.0.4 TB Misc 484.73
11104.1.0.11 Justice Supplies 835.27
11104.1.0.14 Justice Magistrates 5.00
11104.1.0.15 Publications 58.43
11104.1.0.16 Seminars 1000.00
11104.1.0.18 Justice Phone 218.79
12204.1.0.27 Supervisor Dues 50.00
12204.1.0.4 Supervisor Misc 51.20
13302.1.0.29 Tax Collector Software 200.00
13304.1.0.28 Tax Collector Office Supplies 178.68
13304.1.0.4 Tax Collector Misc. 56.92
13304.1.0.5 Tax Collector CE 462.00
13304.1.0.5 Postage 435.60
13551.1.0.23 PT Clerk 1000.00
13551.1.0.31 Assessment Board 200.00
13554.1.0.12 Assessor Equipment Repair 83.00
13554.1.0.5 Postage 1000.00
14104.1.0.39 Town Clerk Records Management 54.66
14104.1.0.4 Misc. 54.66
14204.1.0.0 Attorney 380.06
16202.1.0.61 Buildings System Annual 885.00
16204.1.0.44 Gas & Electric 3901.12
16204.1.0.52 Buildings Security System 192.00
16504.1.0.53 Copier Maintenance 1997.29
16704.1.0.53 Copier Maintenance 173.62
19104.1.0.0 Unallocated Insurance 2516.51
33104.1.0.0 Traffic Control CE 1664.64
35101.1.0.0 Dog Control 0.03
50104.1.0.16 HS Seminars 168.28
50104.1.0.60 HS Uniforms 8.21
51324.1.0.18 HS Phone 77.38
51324.1.0.4 HS Misc. 73.13
51324.1.0.46 HS Outside Maintenance 249.62
56504.1.0.0 Off Street Parking 10643.92
71101.1.0.0 Parks PS 2195.00
71104.1.0.4 Parks Misc. 387.83
71104.1.0.70 Parks Repair Parts 252.39
71104.1.0.71 Parks Playground MA 721.52
71104.1.0.75 Improvements 7673.91
71104.1.0.79 Parks/gravel 2592.50
73101.1.0.80 Counselors 3196.95
73101.1.0.82 Youth Program Park Supervisor 236.50
73102.1.0.86 Youth Program Basketball 616.00
73102.1.0.87 Soccer 2712.35
73104.0.0.5 Youth Programs Postage 22.00
73104.1.0.93 Youth Program 3417.49
73104.1.0.95 Field Trips 6159.50
75104.1.0.15 Historian Publications 114.30
75104.1.0.5 Historian Postage 12.49
75204.1.0.0 Historical Property 15567.00
75504.1.0.139 Celebrations Signs 362.34
80101.1.0.101 Zoning PS 1117.00
80101.1.102 Secretary CEO 3251.05
80102.1.0.29 Software 391.97
80104.1.0.107 ZBA 97.95
80104.1.0.16 Seminars 23.00
80201.1.0.110 Planning Board 1060.00
80204.1.0.16 Planning Board seminars 95.00
88104.1.0.0 Cemeteries CE 1100.00
90108.1.0. Retirement 6929.04
90308.1.0.0 Social Security 5400.00
90358.1.0.0 Medicare 5908.00
90608.1.0.0 Medical Insurance 5937.37
Total $ 53,455.10 $ 53,455.10

Highway
5031.3.0. Reserve transfer 30000.00
51101.3.0.112 GR Defisher 2227.92
51101.3.0.114 GR Taber 4384.54
51104.3.0.119 Consultant/Attorney 437.50
51104.3.0.121 Oil 30567.33
51104.3.0.122 Patching 339.62
51104.3.0.124 Stone 8155.84
51104.3.0.125 GR Striping 1440.04
51104.3.0.127 GR Drug 79.00
51104.3.0.60 Uniforms 1361.94
51121.3.0.112 Defisher 2677.90
51121.3.0.113 Ford 1777.94
51121.3.0.115 Phillips 1275.82
51121.3.0.116 Vanderbrook 2118.18
51124.3.0.121 Oil 26468.04
51124.3.0.124 Stone 21124.53
51124.3.0.126 Pipe/Culverts 5193.63
51124.3.0.129 Wedging 13655.10
51124.3.0.130 Road Improvements 49460.00
51124.3.0.65 Equipment Rental 4550.00
51302.3.0.131 Blades 1427.75
51302.3.0.132 Tires 1205.34
51302.3.0.133 Loader 5637.00
51304.3.0.135 Diesel 15833.84
51304.3.0.139 Signs 4564.43
51304.3.0.65 Equipment Repairs 5000.00
51401.3.0.112 Defisher 1064.58
51401.3.0.113 Ford 2809.60
51401.3.0.114 Taber 21.95
51401.3.0.115 Phillips 2919.35
51401.3.0.116 Vanderbrook 3336.40
51404.3.0.142 Tree Work 2000.00
51424.3.0.0 CE 1000.00
51424.3.0.144 Salt 47230.19
51424.3.0.145 Sand 961.47
51484.3.0.144 Salt 4280.29
51484.3.0.145 Sand 8120.99
90308.3.0.0 Social Security 3680.00
90358.3.0.0 Medicare 3680.00
90608.3.0.0. Insurance 761.97
99509.3 Transfer to Reserve 30000.00
Total $ 176,415.01 $ 176,415.01

Water
2770.6 Misc. 80052.80
83404.6.0.104 Engineer 27490.88
83404.6.0.70 Repair Parts 52561.92
Total $ 80,052.80 $ 80,052.80

Sewer
2770.7 Misc. 1211.98
19104.7.0.0 Unallocated Insurance 416.31
2122.7 Sewer Charges 4105.49
81101.7.0.0 Admin. PS 434.64
81301.7.0.161 OT Operator 3197.00
81301.7.0.162 Operator 2887.00
81302.7.0.4 Misc. 1000.00
81304.7.0.104 Engineer 19375.00
81304.7.0.135 Diesel 317.64
81304.7.0.163 Contractor 1202.08
81304.7.0.164 Heat 1001.87
81304.7.0.165 Lab Certification 1028.64
81304.7.0.166 Lab Supplies 159.65
81304.7.0.170 Vehicle Repairs 172.52
81304.7.0.18 Phone 146.84
81304.7.0.4 Misc. 186.22
81304.7.0.42 Building Repair 381.85
81304.7.0.44 Gas & Electric 8389.99
81304.7.0.48 Water/Sewer 356.50
81304.7.0.66 Gasoline 947.35
81304.7.0.74 Tools 103.33
90308.7.0.0 Social Security 628.00
90358.7.0 Medicare 1226.00

Total $ 24,437.95 $ 24,437.95

Drainage
85404.10.0.174 Drainage CE 12050.30
599.10.0. Appropriated Fund Balance 12050.30
Total $ 12,050.30 $ 12,050.30

NE Phase I
83104.14.0.0 Administration CE 1947.25
599.14 Appropriated Fund Balance 1947.25
Total $ 1,947.25 $ 1,947.25

NW Phase II
83104.15.0.0 Administration CE 402.83
599.15 Appropriated Fund Balance 402.83
Total $ 402.83 $ 402.83

NW Phase II
83104.16.0.0 Administration CE 906.12
599.16.0 Appropriated Fund Balance 906.12
Total $ 906.12 $ 906.12

NE Quad III
97109.24.0.0 Debt Service-Admin 156.37
599.24 Appropriated Fund Balance 156.37
Total $ 156.37 $ 156.37

Ext #1 to NE #1
97109.33.0.0 Interest on Debt Service 1781.10
97106.33.0.0 Debt Service 1781.10
Total $ 1,781.10 $ 1,781.10

AND BE IT RESOLVED, that the Marion Town Board authorizes the Account/Audit Clerk to transfer any additional subsidiary transfers to close out the 2016 accounting books; and

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

RESOLUTION 121916
DESIGNATE LEGAL NEWSPAPER FOR THE TOWN OF MARION FOR 2017

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board does hereby designate the Times as the legal newspaper for the Town of Marion for the fiscal year commencing January 1, 2017; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town of Marion Department Heads and the Times.

RESOLUTION 122016
AUTHORIZE ENCUMBRANCES FROM 2016 TO 2017

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves and authorizes the following encumbrances from 2016 to 2017:

1.Pulled
2.VanBortel 81302.7.0.004 $31,776.89 (per MTB resolution #4 on 10/10/16)
99509.1.0.0 $9,683.16
3.Dan Brooks 80204.1.0.16 $20.00
4.Times 80204.1.0.003 $13.70
5.Chase Card Svc. 80104.1.0.016 $178.00

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

RESOLUTION 122116
RE-APPOINT TOWN ATTORNEY

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board re-appoints Arthur B. Williams as Attorney for the Town of Marion for the calendar year 2017; and

BE IT RESOLVED, that Mr. Williams shall be reimbursed for services performed on an as needed basis at the same rate as 2017 of $170.00 per hour; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town of Marion Department Heads, and Arthur Williams.

RESOLUTION 122216
ADOPT 2017 MILEAGE REIMBURSEMENT RATE

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0
WHEREAS, the Marion Town Board adopted a mileage reimbursement policy per resolution #030608;

NOW BE IT RESOLVED, that the Marion Town Board sets the reimbursement rate @ $ .535 effective January 1, 2017, and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town employees and Department Heads.

RESOLUTION 122316
ACCEPT RETIREMENT OF LAVERNE BLIEK AS TOWN COUNCILMAN

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

WHEREAS LaVerne Bliek has submitted his resignation from the Town of Marion as Councilman effective January 6, 2017; now

BE IT RESOLVED, that the Marion Town Board accepts the resignation/retirement of LaVerne Bliek, as Councilman, 5126 Steurrys Road, Marion NY 14505, effective January 6, 2017; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to LaVerne Bliek, and the Account/Audit Clerk.

RESOLUTION 122416
AUTHORIZE APPOINTMENT OF LAVERNE BLIEK AS TOWN COUNCILMAN

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

WHEREAS, (pursuant to the NYS Employees Retirement System) the Marion Town Board may appoint LaVerne Bliek to fill the vacancy of Councilman; now

BE IT RESOLVED, that the Marion Town Board appoints LaVerne Bliek, as Councilman, effective January 8, 2017 and expiring December 31, 2019; at remuneration of $4,690.00 annually; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to LaVerne Bliek, and the Account/Audit Clerk.

RESOLUTION 122516
AUTHORIZE AGREEMENT WITH ADVANCED OCCUPATIONAL SERVICE

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the attached agreement with Advanced Occupational Services for Drug and Alcohol Testing for the Town of Marion effective 01/01/2017 thru 12/31/2017; and

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached agreement; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent, Chief Operator WWTP, and the Account/Audit Clerk.

RESOLUTION 122616
ACCEPT RESIGNATION FROM ZONING BOARD

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

WHEREAS, Jack Guinan has submitted his resignation from the Zoning Board; now

BE IT RESOLVED, that the Marion Town Board regretfully accepts said resignation effective immediately; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to send a copy of this resolution to Secretary of the Zoning Board and the Account/Audit Clerk.

RESIGNATION 122716
AUTHORIZE ADVERTISING FOR THE ZONING BOARD OF APPEALS

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise the following in the legal newspaper for the Town of Marion:

The Town of Marion is accepting letters of interest for the Zoning Board of Appeals. Letters may be directed to Supervisor Monica Deyo and will be accepted until January 16, 2017. For further information contact Supervisor Monica Deyo @ (315) 926-4145.

RESOLUTION 122816
AMEND EMPLOYEE HANDBOOK

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board amends Section 806 of the Employee Handbook as follows:
Premium Payment:
Effective January 1, 2017 the Town will contribute an amount equal to the insurance premium rate for individual, two person or family medical insurance coverage, as the case may be, up to an amount equaling but not exceeding One Thousand Twenty Five Dollars ($1,025.00) per month. The employee is responsible for any such additional cost and is required to pay the additional cost by payroll deductions; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk and all eligible Employees.

RESOLUTION 122916
AUTHORIZE CLERK OF THE BOARD TO POST NOTICE OF OPEN HOUSE FOR CAROLYN ADRIAANSEN

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, THAT THE Marion Town Board directs the Clerk of the Board to post a notice in the paper, on the web site, and on the bulletin board of an Open House for Carolyn Adriaansen as follows:

Please join us for an open house in honor of
Carolyn Adriaansen’s retirement as our Town Historian
When: February 3, 2017 from 3:30 – 5:30
Where: Marion Municipal Room, 3827 N. Main Street, Marion

RESOLUTION 123016
INTENT TO DECLARE LEAD AGENCY STATUS

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was put to a vote by roll call which resulted in the following:

Councilman Fonte Yes
Councilman Lonneville Yes
Supervisor Deyo Yes

The resolution was declared duly adopted.

“RESOLVED, that in accordance with the New York State Environmental Quality Review (SEQR) regulations, the Town Board of the Town of Marion hereby announces its intent to serve as Lead Agency to conduct an environmental review of the construction of improvements to the existing Wastewater Treatment Plant located at 4243 Smith Road, Marion. The existing treatment system is an aerated lagoon system constructed in the 1970’s and is undersized for hydraulic and organic loading based on current design standards and incapable of consistently meeting the SPDES permit limits currently imposed. The upgraded treatment system will be an activated sludge, Sequence Batch Reactor (SBR) system with tertiary treatment, effluent disinfection, with aerobic sludge digestion and a reed bed dewatering system or a mechanical dewatering system. As part of the project, the existing aerated lagoons, free system wetlands, and other existing treatment components will be decommissioned in accordance with a Decommissioning Plan to be reviewed and approved by NYSDEC. New construction will generally include a new influent building, new tertiary treatment building, new effluent disinfection channel and pole barn; and new tankage for the SBR, digesters, disinfection and post aeration facilities, site piping, and any other related ancillary improvements necessary to complete the intent of the project. The Town Board is applying for funding assistance from the USDA Rural Development, NY Clean Water State Revolving Fund, and NY Water Infrastructure Improvement Act Grant Program to undertake the project.

FURTHER RESOLVED, the Town Board has determined that, as portions of the project are located within a Wayne County Agricultural District, the proposed action is a Type I action as defined under SEQR; and, be it

FURTHER RESOLVED, the Town Board has commissioned LaBella Associates DPC to prepare Part 1 of the Environmental Assessment Form regarding the project.

FURTHER RESOLVED, the Town Board will notify the Involved Agencies of its intention to act as Lead Agency for this project and will provide them with a copy of the completed Part 1 of the full Environmental Assessment Form for review during the 30-day comment period.

RESOLUTION 123116
RE-APPOINTMENT TO DRAINAGE COMMITTEE

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board reappoints Steven Taber, to the Drainage Committee effective January 1, 2017 thru December 31, 2021 and:

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Steven Taber, and the Account/Audit Clerk.

Supervisor Deyo recessed the meeting for the Board to review the claims at 5:40pm. The meeting reconvened at 5:55pm.

RESOLUTION 123216
PAYMENT OF CLAIMS

On a motion by Councilman Lonneville and seconded by Supervisor Deyo, the following resolution was
ADOPTED: Ayes: 3 Fonte, Lonneville, Deyo
Nays: 0

WHEREAS the Marion Town Board has received and audited the following claims; NOW

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.
Abstract
General $5,326.17
Highway $31,483.42
Sewer $1749.00
SE Water $7306.82
Total $45,865.41

With no further business, on a motion by Councilman Lonneville and seconded by Supervisor Deyo, the following was adjourned at 5:56pm.

_________________________________________
Deborah D. Smith, Town Clerk/Clerk of the Board