YEAR END BOARD MEETING
MARION MUNICIPAL ROOM
December 27, 2017

 

A year-end meeting of the Town Board of the Town of Marion, Wayne was County was held on Wednesday, December 27, 2017 in Marion Public Public Library.

Supervisor Deyo called the meeting to order at 5:18pm.

PRESENT:          Monica Deyo, Supervisor
                                LaVerne Bliek, Councilman
                                 Nathan Kauffman, Councilman
                                 Ronald Lonneville, Councilman

ABSENT:    Michael Fonte, Councilman 

Supervisor Deyo led the Pledge of Allegiance.

No Committee Reports given.             

The Town Board to review the Workplace Violence Policy:

Update/review Workplace Violence Policy #080712

RESOLUTION 080712

ADOPT TOWN OF MARION WORKPLACE VIOLENCE PREVENTION POLICY

On a motion by Councilman Fonte and seconded by Councilman Kauffman, the following resolution was

ADOPTED:   Ayes: 5 Bliek, Fonte, Kauffman, Lee, Bender

                                Nays: 0

 

BE IT RESOLVED, that the Marion Town Board adopts the following Town of Marion Workplace Violence Prevention Policy; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this policy to all employees and boards of the Town of Marion.

TOWN OF MARION WORKPLACE VIOLENCE PREVENTION POLICY

This policy and set of procedures define how the Town of Marion will respond to threats and incidents in the workplace and will help to define the responsibilities of the many individuals who are involved in responding to threats, incidents, and other safety risks in the workplace. They do not supersede the rights individuals have as private citizens to make civil or criminal complaints regarding other individuals.

TABLE OF CONTENTS

BACKGROUND...........................................................................................2

STATEMENT OF PURPOSE..............................................................2

GOALS................................................................................................2

WHO IS COVERED.............................................................................2

ANNUAL TRAINING...........................................................................2

REPORTING.......................................................................................3

PROCEDURES...................................................................................4

THE TOWN OF MARION’S ROLE.....................................................4

AUTHORIZED EMPLOYEE REPRESENTATIVE(S)…………………5

RISK EVALUATION AND PREVENTION..........................................5

CLIENT CONFIDENTIALITY..............................................................5

NOTIFICATION...................................................................................5

DUTY TO WARN................................................................................6

DEFINITIONS.....................................................................................6

 

Background:

On June 7, 2006, New York State enacted legislation creating a new Section 27-b of State Labor Law that requires public employers (other than schools covered under the school safety plan requirements of the education law) to perform a workplace evaluation or risk evaluation at each worksite and to develop and implement programs to prevent and minimize workplace violence caused by assaults and homicides. The Law is designed to ensure that public employers regularly evaluate the risk of workplace assaults and homicides and that workplace violence protection programs are implemented to prevent and minimize the hazard to public employees.

 

Statement of Purpose

Nothing is more important to the Town of Marion (which includes all Town departments and the Marion Public Library) than the safety and security of our employees and the general public. Threats, threatening behavior, or acts of violence against employees, visitors, guests, or other individuals by anyone on the Town of Marion property will not be tolerated.  Such behavior directed at Town employees performing governmental functions off Town property will not be tolerated.

The Town of Marion strives to meet the needs of its clients and visitors in a professional and positive manner. Our aim is to be prepared to handle any incidents that occur and to insure that all the Town of Marion staff, clients, and visitors are provided with a safe environment.

  1. Workplace violence is defined as any behavior that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression or disrupts the workplace.

Goals 

  • To provide a safe environment for staff, clients, and visitors to the Town of Marion government and sites where we may conduct business in the community and to ensure that all staff is familiar with the security policy by conducting on-going training reinforcing the responsibility of all staff to help create and maintain a safe environment for staff, clients, and visitors.
  • To provide guidance regarding direct or indirect threats to an employee, when an employee believes (s) he will encounter a potentially dangerous or violent situation, or under the circumstances at hand find a condition unsafe requiring supervisory notification and/or some type of action.
  • To ensure that staff understands the roles and responsibilities of all parties in creating and maintaining a safe environment.

 

Who is covered:

  1. All staff (including volunteers and interns), clients, and visitors of the Town of Marion.

Annual Training

  1. The Town of Marion will make this written program available to employees and union representatives upon request.

Training will be held at the time an employee is initially hired to a post and every year thereafter. The training will include the following items:

  1. The requirements of the law
  2. The risk factors in their workplace
  3. The location and availability of the written plan
  4. Measures employees can take to protect themselves from workplace risks and what the written violence prevention program specifies in that regard.

Reporting:

  1. An employee who believes that a serious violation of a workplace violence protection program exists shall bring such matter to the attention of a supervisor in the form of a written notice and shall afford the employer a reasonable opportunity to correct such activity, policy, or practice. In cases of imminent danger employees should take appropriate action to insure there is an immediate response to address the situation, which may include calling E911. The action taken should be followed up with a written notice.
  2. The employee will be asked to complete an Incident Report form. This must take place immediately whenever possible, but in no case more than 24 hours after the threat or incident. If the incident has taken place over a weekend, it may be reported on Monday morning. 
  3. All Town of Marion employees are responsible for notifying their Supervisor of any threats they have witnessed, received, or have been told that another person has witnessed or received, or circumstances that are such that are likely to pose a risk of threatening or violent behavior. . Employees should also report behavior they regard as threatening or violent if that behavior is job-related or might be carried out at a Town worksite.
  4. An employee who obtains a protective or restraining order that lists Town locations, as protected areas must provide a copy of the order to his/her supervisor. The Town of Marion will respect confidentiality and recognize the privacy of the reporting employee(s).
  5. The employee or his/her supervisor is responsible for notifying the Town Supervisor (and Manager of the Library if the matter takes place in the Library or involves Library personnel) of threats and incidents as soon as possible, but no later than the end of each business day. All Library employees will notify the Manager of the Library in addition to the Town Supervisor. The Town Supervisor must share appropriate information with unit supervisors and/or the Manager of the Library when more than one unit is or is likely to be affected by the threat or incident.
  6. The Town Supervisor is responsible for ensuring that the Town maintains a complete file of incident reports and related documentation that may include one or more voluntary statements that may accompany an Incident Report. The Town Clerk will maintain this file. The Manager of the Library will separately maintain a file for incidents involving the Library or Library employees.
  7. The unit supervisor is responsible for forwarding a copy of all incident reports to the Town Supervisor the original to the Town Clerk.
  8. Where an employee has reported an issue and the Town has not corrected the matter after a reasonable period of time, the employee (or employee representative) may request that the Department of Labor conduct an inspection of the workplace. The Department of Labor can be reached at 315-331-2011.

A request to the Department of Labor for an inspection must:

  1. Be in writing.
  2. State with reasonable particularity the grounds for the requested inspected.
  3. Be signed by the employee or employee’s representative.

The law prohibits an employer from retaliating against an employee who has:

  1. Made a report under this section.
  2. Requested an inspection by Department of Labor officials.
  3. Accompanied Department of Labor officials during the inspection.

 

Procedure:

  1. If there is a threat or threatening situation that arises in the workplace, any employee that is aware of the situation must follow his/her department’s procedures. This may include dialing 911.
  2. Bomb Threats If any employee receives a bomb threat in person, or while talking with someone on the phone, the employee shall follow the procedures on the bomb threat checklist that is available from the Account Clerk's Office.
  3. If an individual receives a threat by mail, e-mail, or on voice mail, DO NOT ERASE THE E-MAIL OR VOICE MAIL MESSAGE, follow the procedures described in this section under “Reporting”.
  4. If an employee meets, either in the office or in the field, with an individual known to have been violent or who the employee believes may be threatening or violent, the employee must:
    1. Notify his/her supervisor of the need to meet with such an individual and of the possible threatening situation before the meeting takes place.
    2. Request assistance from his/her supervisor if the meeting or visit will take place on agency premises.
    3. The employee or supervisor must notify the unit supervisor if they have asked for a Law Enforcement or security staff escort to a meeting or visit for safety reasons.
  5. If an employee is working on Town business while off-site during non-business hours and a situation arises that poses a threat to his/her safety, the employee must call 911.

The Town of Marion’s Role:

  1. The Town of Marion will ensure that all employees are made aware of their role in safeguarding staff, clients, and visitors. This will be done by reviewing the security policy and procedures at new employee orientation, through the distribution and availability of the policy and procedures in paper and electronic formats, through review of the policy and procedures, and through employee inquiry.
  2. The Unit Supervisor, the Town Supervisor, and the Manager of the Library will review Incident Reports regularly to evaluate trends or necessary actions.
  3. If any staff person is called on by a Law Enforcement agency, to complete an affidavit regarding a work related threat or incident he/she will receive the guidance of the Town Attorney. The Town of Marion staff shall not appear in court on a work-related issue without the knowledge and guidance of a Town Attorney.
  4. Any staff person who feels his/her safety is threatened because of work related issues could request to have a case reassigned because of such risk. Such requests must be made in writing to the employee’s supervisor. The employee will meet with the supervisor and Unit Supervisor, if necessary, to discuss the reasons for the request. The Town Supervisor is expected to consult with the Unit Supervisor regarding all such requests to seek additional information as necessary to make a decision. Unless otherwise notified by the supervisor, an employee will have a response within five business days.
  5. Items of concern regarding safety and security will be brought to the Town Supervisor and the Manager of the Library as appropriate. This group will review aggregate information regarding threats and incidents on a regular basis and will make recommendations regarding needed changes in policies and procedures.
  6. The Town Supervisor and the Manager of the Library will coordinate training in personal safety for all employees on a periodic basis.Any person who makes threats, exhibits threatening behavior, or engages in violent acts on the Town of Marion property will be removed from premises as quickly as safety permits and shall remain off the Town of Marion premises pending the outcome of an investigation. The Town of Marion’s response to incidents of violence may include suspension and/or termination of any business relationship, reassignment of job duties, suspension or termination of employment, and criminal prosecution as appropriate.

RISK EVALUATION AND PREVENTION:

A.     The Town of Marion has evaluated the risks in the workplace and has identified risks associated with:

        1. Working in public settings
        2. Working late night or early morning hours
        3. Working alone or in small numbers
        4. Uncontrolled access to the workplace
        5. Areas of previous security problems
        6. Exchanging money with the public
        7. Areas of previous security problems 

      B.     The Town of Marion will use the following methods to prevent workplace violence including:

    1. Making high-risk areas more visible to more people.
    2. Installing good external lighting.
    3. Using drop safes or other methods to minimize cash on hand.
    4. Posting signs stating that limited cash is on hand.
    5. Providing training in conflict resolution and nonviolent self-defense responses.
    6. Establishing and implementing reporting systems for incidents of aggressive behavior.
    7. Posting no trespassing signs where appropriate.

CLIENT CONFIDENTIALITY: 

When criminal charges are filed against a client, the employee must provide the client’s name, address, and date of birth. No other information from department records will be provided without approval of the Department Head, Town Supervisor or the Manager of the Library and the Town Attorney

NOTIFICATION:

  1. Employee Role: It is extremely important, and every employee’s responsibility, to see that Incident Reports are submitted to his/her supervisor. 
  2. Supervisor’s Role: Responsible to ensure that the Incident Report is submitted to the Department Head, as soon as possible after receiving it.
  3. The Department Head is responsible for reporting all incidents of violence and/or threatened violence to the Town Supervisor and the Manager of the Library in the matter involves the Library or Library employee.
  4. Affected employees will be notified by the Department Head of the actions the Town Supervisor or Manager of Library have taken in response to the incident and what actions are possible regarding the individuals in questions, or law enforcement agencies, such as the District Attorney’s office.

DUTY TO WARN:


In furtherance of this policy, employees have a “duty to warn” their supervisors, or Town Supervisor or Manager of Library of any suspicious workplace activity, situation or incidents that they observe or that they are aware of, involving other employees, former employees, contractors, or visitors that appear problematic to the extent that some type of intervention is likely to be required. This includes, for example, threats or acts of violence, aggressive behavior, offensive acts, threatening or offensive comments or remarks. The Town of Marion will not condone any form of retaliation against any employee for making a report under this policy.

Definitions:


Affidavit: A written declaration made under oath, before an authorized official. Affidavits are used by law enforcement agencies and prosecutors to garner the statements of parties involved in an incident or crime. Affidavits are available to the defendant and his/her attorney if an incident is prosecuted. They are often called supporting depositions or voluntary statements.

Behaviors considered threatening or potentially threatening: Direct threats, physical aggression, verbal abuse, reckless behavior or indifference to the safety of others.

Town Attorney: A lawyer employed by the Town of Marion to provide legal advice to departments and staff.

Criminal Charges: Actual filing of a criminal complaint that results in an arrest warrant or appearance ticket requiring the perpetrator to respond in court to the charges. Incident: An action that may have further consequences, i.e. medication error, personal injury while on duty, or negative interaction with a client.

Incident Report: Required Town form to document an incident. This form is available from your supervisor.Law Enforcement: Agencies, who may be contacted in the event of an emergency, include: the State Police, the Town of Marion, Wayne County Sheriff’s Office, and on some occasions, the FBI. All of the above agencies, with the exception of the FBI, can be reached in an emergency by dialing 911.

Order of Protection: An Order of Protection is an order of a court that prohibits a person from specific contact with another person and can prohibit a number of defined behaviors, including prohibiting a person from appearing at a person’s home or place of employment.

Perpetrator: The person who makes a threat or commits an act of violence.

Threats: Criminal behavior, personal threats, bullying, physical contact and stalking, domestic violence – including threats received at work or at home arising out of an individual’s status as a the Town of Marion employee. Threats may be conveyed orally, physically, by telephone, by mail or electronic mail, or through a third party.Victim: The person who is threatened or toward whom an act(s) of violence is directed.

Workplace Violence: Any behavior that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression or disrupts the workplace.

 

RESOLUTION 121317 

AUTHORIZE SUBSIDIARY TRANSFERS AND AMEND 2017 BUDGET

On a motion by Councilman Kauffman and seconded by Councilman Bliek, the following resolution was

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo 

                        Nays

 

 

 

12/27/17 Transfers - Resolution #2

General

     

Fund

Name

Debit

Credit

10101.01.000.002

IT Coordinator

 

$102.00

10104.01.000.005

Town Board Postage

 

$11.83

10104.01.000.026

Town Board Website

 

$84.25

11101.01.000.009

Justices Court Clerk

 

$528.57

11104.01.000.011

Justices Supplies

 

$756.90

11104.01.000.012

Justices Equipment Repair

 

$150.00

11104.01.000.013

Justices Forms

 

$115.76

11104.01.000.015

Justices Publications

 

$210.55

11104.01.000.016

Justices Seminars/Education

 

$660.13

11104.01.000.019

Justices Mileage

 

$124.25

12201.01.000.021

Supervisor Account Clerk

 

$7,600.80

General Cont'd

     

Fund

Name

Debit

Credit

12202.01.000.024

Supervisor Software Maintenance

 

$54.34

12204.01.000.004

Supervisor Misc.

 

$38.98

12204.01.000.005

Supervisor Postage

 

$59.27

12204.01.000.012

Supervisor Equipment Repair

 

$202.50

12204.01.000.019

Supervisor Mileage

 

$4.16

12204.01.000.025

Supervisor Computer Supplies

 

$122.32

12204.01.000.027

Supervisor Dues

 

$25.00

13304.01.000.003

Tax Collector Advertising

 

$25.00

13304.01.000.005

Tax Collector Postage

 

$24.49

13304.01.000.019

Tax Collector Mileage

 

$25.25

13304.01.000.027

Tax Collector Dues

 

$25.00

13304.01.000.028

Tax Collector Office Supplies

 

$1.71

13554.01.000.003

Assessor Advertising

 

$51.30

13554.01.000.005

Assessor Postage

 

$105.24

13554.01.000.006

Assessor Association of Towns

 

$66.25

13554.01.000.012

Assessor Equipment Repair

 

$100.00

13554.01.000.025

Assessor Computer Supplies

 

$125.00

13554.01.000.034

Assessor Stationery

 

$82.01

13554.01.000.035

Assessor County Chargeback

 

$450.00

14104.01.000.003

Town Clerk Advertising

 

$60.00

14104.01.000.005

Town Clerk Postage

 

$72.41

14104.01.000.016

Town Clerk Seminars/Education

 

$58.00

14104.01.000.019

Town Clerk Mileage

 

$3.20

14104.01.000.028

Town Clerk Office Supplies

 

$0.59

14104.01.000.038

Town Clerk Maps

 

$37.50

14104.01.000.039

Town Clerk Records Management

 

$164.90

14104.01.000.202

Town Clerk Book Rebinding

 

$280.00

14404.01.000.000

Engineer

 

$585.00

16204.01.000.018

Buildings Phone

 

$411.22

16204.01.000.046

Buildings Outside Maintenance

 

$282.00

16204.01.000.048

Buildings Water/Sewer

 

$265.95

16204.01.000.050

Buildings Renovations

 

$1,375.00

16504.01.000.053

Central Communications Copier Maint

 

$591.26

31204.01.000.193

Police & Constable Lights

 

$100.00

50104.01.000.019

Supt of Highways Mileage

 

$100.00

50104.01.000.027

Supt of Highways Dues

 

$100.00

51324.01.000.004

Garage Misc.

 

$148.18

51324.01.000.042

Garage Building Repairs

 

$224.11

51324.01.000.046

Garage Outside Maintenance

 

$436.54

71102.01.000.063

Parks Kitchen Equipment

 

$82.40

71104.01.000.004

Parks Misc.

 

$126.26

General Cont'd

     

Fund

Name

Debit

Credit

7110401.000.018

Parks Phone

 

$6.09

71104.01.000.064

Parks Bathroom Maintenance

 

$27.50

71104.01.000.065

Parks Equipment Rental

 

$260.00

71104.01.000.066

Parks Gasoline

 

$105.08

71104.01.000.067

Parks Grass Seed

 

$100.00

71104.01.000.068

Parks Line Marker

 

$500.00

71104.01.000.069

Parks Paper Goods

 

$5.68

71104.01.000.071

Parks Playground Maintenance

 

$820.00

71104.01.000.072

Parks Stove/Fridge

 

$100.00

71104.01.000.073

Parks Courts (Basketball)

 

$1,000.00

71104.01.000.074

Parks Tools

 

$50.00

71104.01.000.075

Parks Various Improvements

 

$21.86

71104.01.000.076

Parks Weed Killer

 

$100.00

71104.01.000.078

Parks Insect Control

 

$300.00

71104.01.000.079

Parks Gravel/Sand

 

$1,541.72

73101.01.000.081

Youth Program Head Counselor

 

$1,500.00

73101.01.000.082

Youth Program Park Supervisor

 

$458.68

73101.01.000.083

Youth Program Rec Director

 

$133.09

73102.01.000.087

Youth Program Soccer

 

$2,319.65

73102.01.000.199

Youth Program Fall Ball

 

$2,500.00

73104.01.000.003

Youth Program Advertising

 

$25.00

73104.01.000.005

Youth Program Postage

 

$0.18

73104.01.000.019

Youth Program Mileage

 

$122.67

73104.01.000.028

Youth Program Office Supplies

 

$13.67

73104.01.000.091

Youth Program Safety Material

 

$70.13

73104.01.000.093

Youth Programs

 

$1,156.32

73104.01.000.094

Youth Program CPR

 

$162.60

73104.01.000.200

Youth Program Umpires

 

$600.00

75104.01.000.015

Historian Publications

 

$0.59

75104.01.000.096

Historian Repairs/Improvements

 

$297.51

80104.01.000.005

Zoning Postage

 

$56.59

80104.01.000.015

Zoning Publications

 

$150.00

80204.01.000.016

Planning Seminars/Education

 

$128.87

10104.01.000.003

Town Board Advertising

$23.70

 

10104.01.000.004

Town Board Misc.

$20.79

 

11101.01.000.007

Justice Bender

$0.16

 

11101.01.000.008

Justice Bonafede

$0.16

 

11104.01.000.018

Justice Phone

$108.52

 

12201.01.000.022

Supervisor Budget Officer

$3.41

 

13554.01.000.018

Assessor Phone

$9.77

 

16204.01.000.042

Building Repairs

$688.47

 

16204.01.000.044

Gas & Electric

$6,097.37

 

General Cont'd

     

Fund

Name

Debit

Credit

16204.01.000.045

Maintenance Supplies

$58.35

 

16704.01.000.053

Copier Maintenance

$288.40

 

33104.01.000.000

Traffic Control

$1,684.50

 

35104.01.000.057

Dog Control Licensing

$44.17

 

50104.01.000.016

Seminars/Education

$258.04

 

51324.01.000.018

Garage Phone

$77.31

 

71104.01.000.044

Parks Gas & Electric

$281.14

 

71104.01.000.070

Parks Repair Parts

$600.81

 

71104.01.000.077

Parks Inspection

$40.00

 

73101.01.000.080

Youth Programs Counselors

$5,269.24

 

73102.01.000.086

Youth Programs Basketball

$341.00

 

73102.01.000.088

Youth Programs Baseball

$391.72

 

73104.01.000.004

Youth Programs Misc.

$414.12

 

73104.01.000.095

Youth Programs Field Trips

$1,451.91

 

75104.01.000.004

Historian Misc.

$383.00

 

75504.01.000.004

Celebrations Misc.

$7.15

 

75504.01.000.139

Celebrations Signs

$114.11

 

80101.01.000.101

Zoning Secretary

$1,189.48

 

80104.01.000.012

Zoning Equipment Repair

$97.00

 

80104.01.000.105

Zoning Legal Fees

$18.17

 

80201.01.000.110

Planning Board Members

$213.87

 

80301.01.000.101

Comprehensive Plan Secretary

$1,157.04

 

80301.01.000.011

Comprehensive Plan Supplies

$970.80

 

88104.01.000.000

Cemeteries

$1,377.57

 

90308.01.000.000

Social Security

$8,389.61

 
 

Total

$32,070.86

$32,070.86

       

Highway

     

Fund

Name

Debit

Credit

3501.03.000.000

State Aid/CHIPS

 

$69,630.78

51104.03.000.122

General Repairs Patching

 

$253.94

51104.03.000.124

General Repairs Striping

 

$591.15

51104.03.000.127

General Repairs Drug Testing

 

$130.00

51304.03.000.065

Machinery Equipment Rental

 

$3,082.83

51304.03.000.135

Machinery Diesel

 

$16,443.68

51304.03.000.136

Machinery Gas & Oil

 

$1,055.95

51304.03.000.138

Machinery Shop Supplies

 

$501.48

51304.03.000.139

Machinery Signs

 

$2,549.19

51304.03.000.140

Machinery Tools-Welder

 

$430.12

51401.03.000.115

PS Phillips

 

$1,119.26

51404.03.000.142

Brush and Weeds Tree Work

 

$1,000.00

Highway Cont'd

     

Fund

Name

Debit

Credit

51421.03.000.112

Snow Removal DeFisher

 

$158.16

51424.03.000.000

Snow Removal CE

 

$750.00

51424.03.000.144

Snow Removal Salt

 

$573.76

51424.03.000.145

Snow Removal Sand

 

$9,000.00

51481.03.000.112

Serv to Other Governments DeFisher

 

$6,423.74

51481.03.000.113

Serv to Other Governments Ford

 

$2,946.14

90108.03.000.000

State Retirement

 

$4,300.00

90358.03.000.000

Medicare

 

$3,772.00

90408.03.000.000

Worker's Comp

 

$123.80

90608.03.000.000

Medical Insurance

 

$4,207.38

51101.03.000.112

General Repairs Defisher

$3,892.50

 

51101.03.000.113

General Repairs Ford

$1,507.50

 

51101.03.000.114

General Repairs Taber

$5,590.88

 

51101.03.000.115

General Repairs Phillips

$703.13

 

51101.03.000.116

General Repairs Vanderbrook

$2,677.50

 

51104.03.000.060

General Repairs Uniforms

$1,006.73

 

51104.03.000.124

General Repairs Stone

$3,383.89

 

51124.03.000.121

Permanent Improvement Oil

$748.12

 

51124.03.000.124

Permanent Improvement Stone

$896.84

 

51124.03.000.130

Permanent Improvement Rd Reconstruct

$102,754.21

 

51302.03.000.132

Machinery Tires

$804.86

 

51304.03.000.137

Machinery Grease

$711.07

 

81304.03.000.141

Machinery Safety Equipment

$1,845.17

 

90308.03.000.000

Social Security

$2,520.96

 
 

Total

$129,043.36

$129,043.36

       

Library

     

Fund

Name

Debit

Credit

19104.05.000.000

Unallocated Insurance

 

$334.70

74101.05.000.019

PT Cleaner Ryan

 

$26.00

74101.05.000.149

PT Library Clerk

 

$647.19

74101.05.000.151

PT Library Clerk

 

$429.34

74101.05.000.152

PT Library Clerk

 

$2,999.88

74101.05.000.146

Library Clerk Booth

$361.78

 

74101.05.000.147

Senior Library Clerk

$2,743.80

 

74104.05.000.018

Phone

$446.34

 

74104.05.000.046

Outside Maintenance

$241.04

 

74104.05.000.157

Travel

$73.64

 

90308.05.000.000

Social Security

$570.51

 
 

Total

$4,437.11

$4,437.11

       
       
       

Water

     

Fund

Name

Debit

Credit

19104.06.000.000

Unallocated Insurance

 

$12.27

90308.06.000.000

Social Security

$12.27

 
 

Total

$12.27

$12.27

       

Sewer

     

Fund

Name

Debit

Credit

81304.07.000.044

Gas & Electric

 

$13,424.56

19104.07.000.000

Unallocated Insurance

$907.17

 

81301.07.000.162

Operator

$2,009.29

 

81304.07.000.004

Misc

745.65

 

81304.07.000.012

Equipment Repair

$4,464.36

 

81304.07.000.104

Engineer

$2,628.00

 

81304.07.000.165

Lab Cert/DEC

$1,855.21

 

81304.07.000.168

Maintenance

$132.93

 

90308.07.000.000

Social Security

$681.95

 
 

Total

$13,424.56

$13,424.56

       

Drainage

     

Fund

Name

Debit

Credit

85404.10.000.174

Projects

 

$6,841.50

85401.10.000.000

Personal Services

$6,771.50

 

85404.10.000.028

Office Supplies

$70.00

 
 

Total

$6,841.50

$6,841.50

       

NE Quandrant Phase 1

     

Fund

Name

Debit

Credit

       

83104.14.000.000

Administration

$774.28

 
       
 

Total

$774.28

$0.00

       

HCDBG

     

Fund

Name

Debit

Credit

2770.19.000.000

Unclassified Revenue

 

$51.81

80302.19.000.175

Housing Rehab

$51.81

 
 

Total

$51.81

$51.81

       
       
       
       

SE Water District

     

Fund

Name

Debit

Credit

97106.34.000.000

Debt Service Bond

$26,000.00

 

97107.34.000.000

Debt Service Interest

 

$26,000.00

 

Total

$26,000.00

$26,000.00

       

SE Water District Capital

     

Fund

Name

Debit

Credit

4991.35.000.000

Water Capital Grants

 

$54,613.42

83402.35.000.004

Transmission/Distribution Misc

$653.38

 

83402.35.000.105

Transmission/Distribution Legal Fees

$85.00

 

83402.35.000.180

Transmission/Distribution Net Interest

$19,162.00

 

83402.35.000.185

Transmission/Distribution Engineering

$25,513.04

 

83402.35.000.190

Transmission/Distribution Single Audits

$9,200.00

 
 

Total

$54,613.42

$54,613.42

 

AND BE IT RESOLVED, that the Marion Town Board authorizes the Principal Account Clerk to transfer any additional subsidiary transfers to close out the 2017 accounting books; and

 

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

 

RESOLUTION 121417

DESIGNATE LEGAL NEWSPAPER FOR THE TOWN OF MARION FOR 2018

 

On a motion by Councilman Bliek and seconded by Councilman Kauffman, the following resolution was:

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board does hereby designate the Times as the legal newspaper for the Town of Marion for the fiscal year commencing January 1, 2018; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town of Marion Department Heads and the Times.

 

RESOLUTION 121517

AUTHORIZE ENCUMBRANCES FROM 2017 TO 2018

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was:

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board approves and authorizes the following encumbrances from 2017 to 2018:

 

  1. General Code       14104.01.000.198 $3320.00

 

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

 

RESOLUTION 121617

RE-APPOINT TOWN ATTORNEY

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board re-appoints Arthur B. Williams as Attorney for the Town of Marion for the calendar year 2018; and

 

BE IT RESOLVED, that Mr. Williams shall be reimbursed for services performed on an as needed basis at the same rate as 2018 of $170.00 per hour; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town of Marion Department Heads, and Arthur Williams.

 

RESOLUTION 121717

ADOPT 2018 MILEAGE REIMBURSEMENT RATE

 

On a motion by Councilman Kauffman and seconded by Councilman Lonneville, the following resolution was

ADOPTED:    Ayes: 4 Bliek, Kauffman,  Lonneville, Deyo

                        Nays: 0

 

WHEREAS, the Marion Town Board adopted a mileage reimbursement policy per resolution #030608;

 

NOW BE IT RESOLVED, that the Marion Town Board sets the reimbursement rate @ $ .535 effective January 1, 2018, and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to all Town employees and Department Heads.

 

RESOLUTION 121817

RECEIVE/FILE CORRESPONDENCE/REPORTS FOR DECEMBER 27, 2017

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was:

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence for December 27, 2017.

 

Correspondence:

  1. The New York Main Street Program CFA
  2. LED Street Lighting Proposal
  3. Charter Communications - Spectrum

 

RESOLUTION 121917

AUTHORIZE AGREEMENT WITH ADVANCED OCCUPATIONAL SERVICE

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board accepts the attached agreement with Advanced Occupational Services for Drug and Alcohol Testing for the Town of Marion effective 01/01/2018 thru 12/31/2018; and

 

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached agreement; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Highway Superintendent, Chief Operator WWTP, and the Principal Account Clerk.

 

RESOLUTION 122017

APPOINT RECORDS MANAGEMENT OFFICER

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was:

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

WHEREAS New York Local Government Records Law requires that the Town of Marion promote and support a records management program and designate one official as Records Management Officer to coordinate the development of and oversee this program; and

 

WHEREAS per Town Law, each Town Clerk is automatically designated Records Management Officer;

 

NOW BE IT RESOLVED, that the Marion Town Board hereby appoints the Marion Town Clerk, Heidi Jensen, as Records Management Officer and directs her to send necessary notification to the New York State Education Department.

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk and the Principal Account Clerk.

 

RESIGNATION 122117

AUTHORIZE APPOINTMENT OF REGISTRAR OF VITAL STATISTICS

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was:

ADOPTED:    Ayes: 4 Bliek, Kauffman,  Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorizes appointment of Heidi Jensen, 5230 Arbor Road, Ontario, NY 14519 as the Registrar of Vital Statistics for the Town of Marion effective January 1, 2018 and expiring December 31, 2021; and

 

WHEREAS, Public Health Law Section 4124 provides for a salary for local registrars; and

 

NOW BE IT RESOLVED, that the Marion Town Board hereby authorizes a salary of $400.00 for 2018 to be appropriated from Account #40201.0.0.0; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Clerk, the NYS Department of Health and the Principal Account Clerk.

 

RESOLUTION 122217

AUTHORIZE HIRING KRISTINA BRAELL AS DEPUTY TOWN CLERK

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was:

ADOPTED:    Ayes: 4 Bliek, Kauffman,  Lonneville, Deyo

                        Nays: 0

 

WHEREAS a vacancy exists in the Town Clerk’s Office; and

 

WHEREAS, Heidi Jensen, Town Clerk, has recommended hiring Kristina Braell; now

 

BE IT RESOLVED, that the Marion Town Board accepts the recommendation of Heidi Jensen and authorizes hiring Kristina Braell, 4417 East Williamson Road, Marion, effective January 1, 2018 (PT Probationary 6 months) at remuneration of $13.00 per hour up to 23 hours per week of which 19 hours per week be appropriated from Account #14101.1.0.036, 3 hours per week be appropriated from Account #83101.5.0.000 and 1 hour per week be appropriated from Account #81101.7.0.000; and

 

BE IT RESOLVED, that as the Town Clerk deems necessary, Kristina be allowed to work additional hours, not to exceed 34 hours per week to be appropriated from Account #14101.1.0.036; and

 

BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Kristina Braell, Town Clerk and the Principal Account Clerk.

RESOLUTION 122317

AUTHORIZE HIRING AUSTIN SMEATIN AS A TEMPORARY EMPLOYEE

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was:

 

ADOPTED:    Ayes: 4 Bliek, Kauffman,  Lonneville, Deyo

                        Nays: 0

 

BE IT RESOLVED, that the Marion Town Board authorizes the hiring of Austin Smeatin as a temporary employee to help with debris removal from Jennie’s House; and

 

WHEREAS, Ron Lonneville, Councilperson, has recommended hiring Austin Smeatin; now

 

BE IT RESOLVED, that the Marion Town Board accepts the recommendation of Ronald Lonneville and authorizes hiring temporary employee Austin Smeatin, at remuneration of $11.00 per hour to be appropriated from Account #75204.01.000; and

 

BE IT FURTHER RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Austin Smeatin Ronald Lonneville, and the Principal Account Clerk.

 

RESOLUTION 122417

AUTHORIZE DENTAL INSURANCE COVERAGE FOR DEBBIE SMITH

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

WHEREAS, Debbie Smith, Town Clerk, has requested dental insurance from the Town of Marion subsequent to her retirement on December 31, 2017; and

 

WHEREAS, per Employee Handbook Section 807, Insurance Coverage after Active Employment in regards to retired employees with 15 years of continuous service, the employee is eligible to remain on the Town’s insurance policy; now

 

BE IT RESOLVED, that the Marion Town Board authorizes Debbie Smith to obtain insurance from the Town of Marion;

 

BE IT RESOLVED, her check is to be received by the 6th of each month in the Principal Account Clerks office; and

 

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Debbie Smith, and the Principal Account Clerk.

 

 

Supervisor Deyo recessed the meeting for the Board to review the claims at 5:27pm. The meeting reconvened at 5:30pm.  Supervisor Deyo recessed the meeting to go into executive session to discuss employment benefits of a particular employee at 5:30pm.  The executive session was closed and the regular meeting reconvened at 5:45pm.

 

RESOLUTION 122517

PAYMENT OF CLAIMS

 

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was

ADOPTED:      Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

WHEREAS the Marion Town Board has received and audited the following claims; NOW

 

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

                                                          Abstract                                                    

General                                                  $4778.05                                                    

Highway                                             $13044.67

Library                                                   $152.07

Sewer                                                    $8448.31                                                      

Street Lighting                                        $561.69

Drainage                                                  $735.00

Total                                    $27719.79    

 

RESOLUTION 122617

ACCUMULATED TIME TRANSFER

 

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was

ADOPTED:    Ayes: 4 Bliek, Kauffman, Lonneville, Deyo

                        Nays: 0

 

WHEREAS the Marion Town Board has received a request from Chief Operator, Jeff Cragg, to carry over an additional 38.5 hours of vacation time in addition to 40 hours allowed per Employee Handbook Section 802, Accumulation for a total of 78.5 hours; and

 

WHEREAS, above average rainfall in the fall of 2017 dealing with high water flows and repairs needed for the pump station, he was unable to take vacation time.

 

BE IT RESOLVED, the Marion Town Board will allow Jeff Cragg for this one time only carry over additional vacation time in the amount of 38.50 hours total of 78.5.

 

FURTHER BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Jeff Cragg and the Principal Account Clerk.

 

With no further business, on a motion by Councilman Kauffman and seconded by Councilman Lonneville, the following was adjourned at 6:00pm.

 

 

_________________________________________

Deborah D. Smith, Town Clerk/Clerk of the Board

 

ORGANIZATIONAL MEETING/WORKSHOP:           Tuesday, January 2, 2018 at 6:30pm

MEETING:   Monday, January 8, 2018 at 7:00pm