Marion TBM May 2017

TOWN BOARD MEETING
Marion Municipal Room
May 8, 2017


A regular meeting of the Town Board of the Town of Marion, Wayne County, NY was held on Monday, May 8, 2017 in the Marion Municipal Room.

Supervisor Deyo called the meeting to order at 7:06pm

PRESENT: LaVerne Bliek, Councilman
Michael Fonte, Councilman
Nathan Kauffman, Councilman
Monica Deyo, Supervisor

ABSENT: Ronald Lonneville, Councilman

OTHERS IN ATTENDANCE: Perry Howland, Sun & Record; Tim Boerman, Highway Superintendent; Duane Smeatin, Code Enforcement Officer, Nick Deming, resident; Michelle Fioco, resident; and 4 par-gov students.

Councilman Michael Fonte led us in the Pledge of Allegiance.

TOWN BUSINESS: The next Visioning meeting is Tuesday, May 16 at 7pm in the Marion High School cafeteria. Councilman Lonneville thanked Jeff Cragg and the Highway Department for cleaning up the lawn at Jennie’s House. He also thanked Tim Boerman, Highway Superintendent, and his crew for starting the work on the Municipal parking lot. Councilman Lonneville is looking forward to John Bovet resetting the bricks around the 7 trees on Main Street prior to the Memorial Day Parade.

CITIZEN’S COMMENTS: None.

COMMITTEE REPORTS:

Monica Deyo: Water, Sewer, Town Clerk: Debbie Smith, Town Clerk, stated upon approval of the resolution tonight, her office will be conducting a dog enumeration beginning in June.

Mike Fonte: Public Safety, Judicial, Library: Councilman Fonte passed out a map he laid out for parking on Main Street. He had nothing to report on Library.
Supervisor Deyo stated there will be a World Wide Knit In Public Day at the Marion Library on June 10, 10:00am to 2:00pm. Everyone is welcome. There will also be Digital Literacy Drop-In Help presented by the Literacy Volunteers of Wayne County at the Library from May 10 – June 7 from 3:30pm to 6pm. Computer helper Colin will be available to answer a variety of your computer questions.

Nathan Kauffman: Parks, Recreation, Assessor: Councilman Kauffman stated he and Tim Boerman picked out a couple of solar lights for the Town Park sign. They will be on timers.
He also stated the grant helpers for the park grant are narrowing it down. The Board will need to come up with a list of 2 or 3 things
to apply for. Councilman Kauffman suggested the Board work on this at the next workshop.
Councilman Kauffman stated baseball has started. Supervisor Deyo stated we have hired a soccer coordinator/night park supervisor.
Supervisor Deyo also stated the Assessor has had to go into two days for Grievance Day. She stated we need to get to 100%

Ron Lonneville: Historian, Zoning, Planning: Regarding Historian: In Councilman Lonneville’s report, he thanked the Marion Historical Society, consisting of Carolyn Adriaansen, Priscilla Flack, Barb DeWandel and Carol Kearns for their many years of dedicated work at the Museum and community events. Caryn Devlin is working to organize the new Marion Historic Association. Contractors are looking to start work at Jennie’s House mid-May.
Regarding Zoning and Planning, Gregg Bell and Fred Walker are reviewing the General Code book with Duane Smeatin.

LaVerne Bliek: Highway, Drainage: Tim Boerman reported that his department finished taking the plow equipment off the trucks; painted, reinstalled tarps; cut shoulders with help of county. He thanked the Wayne County Highway for their work on the Main Street parking lot. He also thanked the Town of Ontario for bringing in stone for Reeves Road. It has been ground and stoned. They still need to seal it for winter. They cleaned the shop, brought in sand and clay for the park, did some mowing in between the rain.
Regarding drainage, they have a couple projects when it dries up. Todd Pieters is working on arteries in the swamp. He also stated Jim Miller is happy with the work done on the Mill Street project.

RESOLUTION 050517
APPROVE APRIL 10, 2017 TOWN BOARD MEETING MINUTES
On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the April 10, 2017 Town Board meeting minutes.

RESOLUTION 050617
RECEIVE/FILE ALL CORRESPONDENCE/REPORTS FOR MAY 8, 2017

On a motion by Councilman Bliek and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for May 8, 2017.

CORRESPONDENCE:

1. NYS Agriculture and Markets – Final Notice of Intent – Waste Water Treatment Plant Improvements

REPORTS:

1. A.Town Clerk April 2017
B. Park Rental April 2017
2. Justice Bonafede April 2017
3. Justice Bender April 2017
4. A. Money Market April 2017
B. Trial Balance April 2017
C. Operating Statement April 2017
5. Library Director April 2017
6. Code Enforcement Officer April 2017
7. Marion Fire District February 2017
8. Marion Fire District April 2017

RESOLUTION 050717
ACCEPT AGREEMENT FROM POTTER HVAC & METAL FAB, INC.
On a motion by Councilman Fonte and seconded by Councilman Kauffman,
the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the attached agreement from Potter HVAC & Metal Fab, Inc., PO Box 396, Canandaigua, NY 14424, for the WWTP for the term of one year effective 4/11/17-4/11/1 in the amount of $229.00 to be appropriated from 81304.7.0.168; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to HVAC & Metal Fab, Inc., and the WWTP Chief Operator.

RESOLUTION 050817
AUTHORIZE CODE ENFORCEMENT OFFICER TO PROCEED WITH INJUNCTION AGAINST RESIDENT OF 3829 NORTH MAIN STREET
On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes the Code Enforcement Officer to proceed with an injunction against resident of 3829 North Main Street; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Town Attorney, and Code Enforcement Officer.

RESOLUTION 050917
AUTHORIZE SALE OF E-Z PASSES

On a motion by Councilman Kauffman and seconded by Councilman Bliek, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

WHEREAS, Town Clerk, Deborah Smith, has presented an offer to the Marion Town Board for an opportunity to offer the retail sale of E-Z Pass Toll Passes through the New York State Thruway Authority; and

WHEREAS, the Town of Marion Town Clerk will purchase EZ-Pass Tags for the cost of $21.00 per tag from the Thruway Authority for resale at a cost of $25.00 per tag, allowing the Town of Marion to keep $4.00 per sale;

NOW THEREFORE, BE IT RESOLVED that the Marion Town Board hereby authorizes the Marion Town Clerk to purchase and sell E-Z Pass Tags in the Town Clerk’s Office provided all legal requirements are complied with,

AND BE IT RESOLVED, that the Marion Town Board authorized the transfer of $525.00 from contingency account #19904.1.0.000 and put into account 14104.1.0.040 E-Z Pass Tags,

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the New York State Thruway Authority and the Principal Account Clerk.

RESOLUTION 051017
AUTHORIZE TOWN CLERK TO ADVERTISE TO CONDUCT A DOG ENUMERATION

On a motion by Councilman Kauffman and seconded by Councilman Bliek, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

WHEREAS, Article 7 of the New York State Agriculture and Markets Law required any dog 4 months of age and over to be licensed in the local town they are sheltered in;

NOW BE IT RESOLVED, that the Marion Town Board authorizes the Town Clerk to advertise to conduct a dog enumeration (census) beginning June 1, 2017 by mail;

AND BE IT RESOLVED, that the Marion Town Board authorizes the transfer of $900.00 from 35104.01.0.057 Licensing to 35104.1.0.197 Enumeration;

NOW, THEREFORE, BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

RESOLUTION 051117
AUTHORIZE HIRING CODE ENFORCEMENT OFFICER

On a motion by Councilman Fonte and seconded by Councilman Bliek, the following resolution was put to a vote by roll call which resulted in the following:

Councilman Bliek Yes
Councilman Fonte Yes
Councilman Kauffman Yes
Supervisor Deyo Yes

The resolution was declared duly adopted.

BE IT RESOLVED, THAT THE Marion Town Board approves hiring Duane Smeatin as Code Enforcement Officer effective May 22, 2017 for 35 hours per week at remuneration of $45,760.00 annually, and that hiring is provisional pending passing the Civil Service exam,

BE IT RESOLVED, that the Marion Town Board appoints Duane Smeatin as a part-time clerk in the Code Enforcement Office for 5 hours per week at remuneration of $17.45 per hour, not to exceed $4,537.00 annually,

AND BE IT RESOLVED, that the Marion Town authorizes the following 2017 subsidiary transfer and budget amendment:

Account #                  Decrease                          Increase

80101.01.0.100        $4,537.00
80101.01.0.102                                               $4,537.00

AND BE IT FURTHER RESOLVED, that the Town Board of the Town of Marion authorizes the Clerk to the Board to give a copy of this resolution to Duane Smeatin and the Principal Account Clerk.

RESOLUTON 051217
EMS WEEK PROCLAMATION
On a motion by Councilman Kauffman and seconded by Councilman Bliek, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

WHEREAS, emergency medical services is a vital public service; and

WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and

WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and

WHEREAS, the emergency medical system consists of first responders, emergency medical technicians, paramedics, firefighters, educators, administrators, emergency nurses, emergency physicians and others; and

WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and

WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; now

THEREFORE, I Monica Deyo, Supervisor of the Town of Marion, NY) in recognition of this event do hereby proclaim the week of May 21 – 27, 2017, as

EMERGENCY MEDICAL SERVICES WEEK

With the theme, EMS Strong: Always in Service, I encourage the community to observe this week with appropriate programs, ceremonies and activities.

RESOLUTION 051317
MUNICIPAL CLERK WEEK PROCLAMATION
On a motion by Councilman Bliek and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

WHEREAS, THE Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and

WHEREAS, The Office of the Municipal Clerk is the oldest among public servants, and

WHEREAS, Town Clerks are the municipal clerks in the 932 towns of New York State, and

WHEREAS, THE Office of the Town Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and

WHEREAS, Town Clerks have pledged to be ever mindful of their neutrality and impartiality rendering equal service to all, and

WHEREAS, The Town Clerk serves as the information center on functions of local government and community, and

WHEREAS, Town Clerks continually strive to improve the administration of the affairs of the Office of the Town Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, county and professional organizations, and

WHEREAS, it is appropriate that I recognize the accomplishments of the Office of the Town Clerk,

NOW, THEREFORE, I, Linda M. Gilbert, President of the New York State Town Clerks Association, do recognize the week of May 7 through May 13, 2017 as Municipal Clerks Week and further extend appreciation to all Town Clerks for the vital services they perform and their exemplary dedication to the communities they represent.

RESOLUTION 051417
ACCEPT PROPOSAL SUBMITTED BY BOVET LAWN GARDEN & LANDSCAPING SERVICE

On a motion by Councilman Bliek and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the proposal from Bovet and Lawn Garden & Landscaping Service for cleanup of 7 Bradford Pears trees on Main Street, in the amount of $595.00 and monthly maintenance on Main Street for $50.00/month to be appropriated out of account 85104.1.0.000 from May through October, 2017.

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Bovet Lawn Garden & Landscaping Service and Principal Account Clerk.

On a motion by Councilman Bliek and seconded by Councilman Fonte, Supervisor Bender recessed the meeting at 8:50pm to discuss a matter relating to the appointment of a particular person. The meeting reconvened at 8:20pm.

Supervisor Deyo recessed the meeting for the Board to review the claims at 8:38pm. The meeting reconvened at 8:43pm.

RESOLUTION 051517
PAYMENT OF CLAIMS

On a motion by Councilman Fonte and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 4 Bliek, Fonte, Kauffman, Deyo
Nays: 0

WHEREAS, the Marion Town Board has received and audited the following claims; now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract

General                           $13,844.39
Highway                         $11,060.41
Library                             $1,247.59
Sewer                              $ 3,610.92
Street Lighting
Drainage                              $805.00
Fire District
NW Quadrant Phase I      $13,451.25
NE Quadrant Phase I         $4,275.00
NW Quadrant Phase III    $22,995.00
NW Quadrant Phase III    $14,612.50
EXT #2 Water #1              $7,012.50
NE Quadrant III               $11,948.75
Ext #1 to NE #1               $10,150.00
SE Water District Capital  $15,514.52
SE Water District Capital       $595.00
Trust & Agency                 $2,147.10
Total                             $ 133,269.93

With no further business, on a motion by Councilman Kauffman and seconded by Councilman Fonte, Supervisor Deyo recessed the meeting at 8:44pm.

Visioning Meeting: TUESDAY, MAY 16, 2017@7:00PM @ MARION HS CAFETERIA
WORKSHOP: MONDAY, JUNE 5, 2017@7:00PM
Meeting: MONDAY, JUNE 12, 2017@7:00PM

_________________________________________
Deborah D. Smith, Town Clerk/Clerk of the Board