Marion TBM April 2017

TOWN BOARD MEETING
Marion Municipal Room
April 10, 2017


A regular meeting of the Town Board of the Town of Marion, Wayne County, NY was held on Monday, April 10, 2017 in the Marion Municipal Room.

Supervisor Deyo called the meeting to order at 7:00pm. She welcomed the students and encouraged them to ask questions.

PRESENT:  LaVerne Bliek, Councilman
Michael Fonte, Councilman
Nathan Kauffman, Councilman
Ronald Lonneville, Councilman
Monica Deyo, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Perry Howland, Sun & Record; Becky Block, reporter for the Times; Tim Boerman, Highway Superintendent; Jeff Cragg, WWTP Operator; Duane Smeatin, Code Enforcement Officer, Caryn Devlin, Town Historian; Nick Deming, resident; John Lonneville, resident; and 7 par-gov students.

Councilman Michael Fonte lead us in the Pledge of Allegiance.

Supervisor Deyo welcomed the guests and encouraged them to ask questions.

TOWN BUSINESS: Councilman Lonneville stated the second visioning meeting will be Tuesday, April 11 at 7:00pm in the Marion HS cafeteria. He also stated he has spoken with Tim Boerman, Highway Superintendent about having the parking lot on North Main Street paved. He would like to see it done by Memorial Day. We also need to put together a list of projects for the Mormons.

Town Clerk, Debbie Smith, stated she received a call regarding a fireworks display at a private residence this summer. The Town Clerk will send her the Fireworks Permit application and the Town Board will look at it.

Jeff Cragg stated he is getting estimates for the damage for the roof repair at the Library.

CITIZEN’S COMMENTS: None.

COMMITTEE REPORTS:

Monica Deyo: Water, Sewer, Town Clerk:

Regarding water, Supervisor Deyo stated we are looking into a regional water tank with the Wayne County Water and Sewer Authority for the Towns of Marion, Williamson, Sodus, Ontario, Lyons and Huron. Supervisor Deyo stated the Wayne County Water and Sewer Authority is working on the restorations on the SE Water District.

Regarding sewer, Supervisor Deyo stated she and Jeff Cragg, Waste Water Treatment Plant Operator, will be attending a meeting regarding the consolidation of the sewer plant. Jeff Cragg stated he spent many hours over the weekend babysitting the pumps’ flow due to all the rain. Jeff also stated he passed his proficiency tests.

Debbie Smith, Town Clerk, reported her office has completed tax collection and she will be settling with the County Treasurer tomorrow. Total collected was $3,284,511.40. Debbie also stated she would like to conduct a dog enumeration this spring/summer.

Mike Fonte: Public Safety, Judicial, Library: Councilman Fonte stated the deadline has passed for the sidewalk work in front of the restaurant to be completed. The Board gave Duane okay to send it to the Attorney.

Nathan Kauffman: Parks, Recreation, Assessor: Councilman Kauffman stated there has been good progress with the grant situation. He is waiting for something more formal to see where we go. Next step would be us narrowing down what specifically we would like to apply for. Councilman Kauffman also stated he has talked with Tim about choosing a solar light for the park sign.

Ron Lonneville: Historian, Zoning, Planning: Regarding Historian: Councilman Lonneville stated it was an exciting day for the Town. Les Adriaansen presented us with a check for $15,000 for the electric and plumbing at Jennie’s House. He stated Caryn Devlin, Historian, is doing a great job inventorying and cataloging items in the museum. Councilman Lonneville asked about the tree at Jennie’s House.
Regarding Planning, Councilman Lonneville stated Greg Bell, Planning Board Chair, is reviewing the Code Book draft.

LaVerne Bliek: Highway, Drainage: Councilman Bliek stated there will be a Drainage meeting at 3pm, weather permitting.
Tim Boerman, Highway Superintendent, stated they plowed 19 times, chopped brush on roadside, mixed sand and salt, repaired and did maintenance on vehicles. A resident asked how he determines when to send plows out. He
stated it was by his judgement and prioritizes during school times.

Valor Linke, a Marion student, asked the Board to consider putting a skate park in Marion. He will bring in pics of what he would like.

RESOLUTION 040117
APPROVE MARCH 13, 2017 TOWN BOARD MEETING MINUTES

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the March 13, 2017 Town Board meeting minutes.

RESOLUTION 040217
RECEIVE/FILE ALL CORRESPONDENCE/REPORTS FOR APRIL 13, 2017

On a motion by Councilman Bliek and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for April 13, 2017.

CORRESPONDENCE:

1. Regional Sewer Plant Cost Sharing Reimbursement Agreement

REPORTS:

1. A.Town Clerk March 2017
B. Park Rental March 2017
2. Justice Bonafede March 2017
3. Justice Bender March 2017
4. A. Money Market March 2017
B. Trial Balance March 2017
C. Operating Statement March 2017
5. Library Director March 2017
6. Assessor March 2017
7. Code Officer March 2017

RESOLUTION 040317
AMEND RESOLUTION #16 – Award Proposal – Jennie’s House – Electrical

On a motion by Councilman Lonneville and seconded by Councilman Bliek,
the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, the Marion Town Board has authorized Ronald Lonneville, Town Board member, to solicit proposals for the renovations need for Jennie’s House, 3794 South Main Street,

BE IT RESOLVED, that the Marion Town Board Awards Electrical upgrades to Leno Plumbing & Electric, 5959 Arbor Road, Ontario, NY as follows:

Electric upgrades not to exceed $15,305 to be expended out of 75204.01.000

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer, Ronald Lonneville, Leno Plumbing and Electric and Principal Account Clerk.

RESOLUTION 040417
AMEND RESOLUTION # 3 FROM MARCH MEETING – APPOINT ZACHARY BARTLETT TO ZONING BOARD OF APPEALS AS AN ALTERNATE

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board amends Resolution #3 to appoint Zachary Bartlett, 3543 Walworth Road, Marion, to the Zoning Board of Appeals Board effective March 13, 2017 thru December 31, 2020 as an alternate; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Zachary Bartlett, Chairman Zoning Board, Clerk to the Zoning Board and the Principal Account Clerk.

RESOLUTION 040517
AUTHORIZE ADVERTISING FOR 2017 SOCCER SUPERVISOR
On a motion by Councilman Fonte and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

The Town of Marion is accepting applications for the position of Soccer Supervisor for the 2017 Soccer Season. Applications may be picked up at the Marion Town Clerk’s Office and returned there by May 15, 2017. This is a paid position. Any questions may be directed to the Supervisor @ 315-926-4145.

RESOLUTION 040617
AWARD PROPOSAL – AIRTIGHT SERVICES, INC.
On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, the Marion Town Board has authorized Ronald Lonneville, Town Board member, to solicit proposals for the renovations need for Jennie’s House, 3794 South Main Street,

BE IT RESOLVED, that the Marion Town Board awards Insulation installation to Airtight Services, Inc, 5856 DeFisher Road, Marion, NY as follows:

Insulation installation not to exceed $8830 to be expended out of 75204.01.000

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer, Ronald Lonneville, Airtight Services, Inc. and Principal Account Clerk.

RESOLUTION 040717
AWARD PROPOSAL – VINDEX S&E, LLC.
On a motion by Councilman Bliek and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, the Marion Town Board has authorized Ronald Lonneville, Town Board member, to solicit proposals for the renovations need for Jennie’s House, 3794 South Main Street,

BE IT RESOLVED, that the Marion Town Board awards Installation of Surveillance System to Vindex S&E, LLC, P.O Box 705, Honeoye, NY 14471 as follows:

Installation of Surveillance Systems not to exceed $2794 to be expended out of 75204.01.000

BE IT FURTHER RESOLVED directs the Clerk of the Board to give a copy of this resolution to the Code Enforcement Officer, Ronald Lonneville, Vindex S&E, LLC and Principal Account Clerk.

RESOLUTON 040817
AUTHORIZE PURCHASE OF PICK UP TRUCK – HIGHWAY

On a motion by Councilman Bliek and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes the Highway Superintendent to purchase a 2017 Ford Pickup Truck from VanBortel in an amount not to exceed 34,802.85 per attached quote #24246; and

BE IT RESOLVED, that the Marion Town Board amends the 2017 budget as follows:
Account# Description Debit Credit
51302.03.0.133 Truck 34,802.85
599.3 Highway Appropriated Fund Balance 34,802.85

AND BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Highway Superintendent and the Principal Account Clerk.

RESOLUTION 040917
AUTHORIZE TRANSFER FUNDS FROM CONTINGENT ACCOUNT TO EQUIPMENT REPAIRS

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes the appropriation from Contingent Account A19904.01.0.000 in the amount of $600.00 be transferred to Equipment Repairs A16204.1.0; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

RESOLUTION 041017
AUTHORIZE SUPERVISOR TO SIGN MRB ENGINEERING AMENDMENT #1 SE WATER DISTRICT

On a motion by Councilman Bliek and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the attached agreement with MRB Engineering Amendment #1 SE Water District, and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to MRB Group, and the Principal Account Clerk.

RESOLUTION 041117
AMEND TOWN OF MARION TIME CLOCK POLICY

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 4 Bliek, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board amends the Town of Marion Time Clock Policy:

Effective April 10, 2017 the Town of Marion Time Clock Policy will be revised as follows:

#5 Depending on the department procedures, time recorded will be the work-time paid or employees will be paid from time sheets verified by actual punched times. Cover sheets will be prepared by respective department heads. Any adjustments to the recorded time must be approved and initialed by the employee’s department head.

#7 Employees should clock out for their designated lunch breaks, with the exception of the Town of Marion Highway and Sewer Departments.

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk and all eligible Employees.

RESOLUTION 041217
RECEIVE DONATION FROM LESLIE ADRIAANSEN FOR JENNIE’S HOUSE

On a motion by Councilman Lonneville and seconded by Councilman Bliek, the following resolution was put to a vote by roll call which resulted in the following:

Councilman Bliek Yes
Councilman Fonte Yes
Councilman Kauffman Yes
Councilman Lonneville Yes
Supervisor Deyo Yes

The resolution was declared duly adopted.

WHEREAS, a check in the amount of $15,000 was received from Leslie Adriaansen, 7084 Tuckahoe Road, Williamson, NY 14589, for the purpose to help with improvements to Jennie’s House.

BE IT RESOLVED, that the Marion Town Board gratefully accepts said donation for improvements at Jennie’s House.

BE IT FURTHER RESOLVED that the money be put into account #75204.01.0.000 for improvements made to Jennie’s House.

Supervisor Deyo recessed the Board to review the claims at 7:58pm. The meeting reconvened at 8:17pm.

RESOLUTION 041317
PAYMENT OF CLAIMS
On a motion by Councilman Fonte and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0
WHEREAS, the Marion Town Board has received and audited the following claims; now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

 

Abstract

General                            $10,924.19
Highway                          $34,125.30
Library                              $1,303.15
Sewer                               $3,045.44
Street Lighting
Drainage
Fire District
SE Water District Capital    $5000.00
Trust & Agency                $1,749.10
Total                              $56,147.18

With no further business, on a motion by Councilman Lonneville and seconded by Councilman Kauffman, Supervisor Deyo recessed the meeting at 8:21pm.

WORKSHOP: May 1, 2017@7:00PM
Meeting: May 8, 2017@7:00PM
Visioning Meeting: May 16, 2017@7:00PM @ MARION HS CAFETERIA

_________________________________________
Deborah D. Smith, Town Clerk/Clerk of the Board