Marion TBM February 2017

TOWN BOARD MEETING
Marion Municipal Room
February 13, 2017


A regular meeting of the Town Board of the Town of Marion, Wayne County, NY was held on Monday, February 13, 2017 in the Marion Municipal Room.

Supervisor Deyo called the meeting to order at 7:05pm. She welcomed the guests and encouraged them to ask questions.

PRESENT: LaVerne Bliek, Councilman
Michael Fonte, Councilman
Nathan Kauffman, Councilman
Ronald Lonneville, Councilman
Monica Deyo, Supervisor

ABSENT:

OTHERS IN ATTENDANCE: Perry Howland, Sun & Record; Becky Block, Times of Wayne County; Tim Boerman, Highway Superintendent; Jeff Cragg, WWTP Operator; and six par-gov students.

Supervisor Deyo asked Councilman Mike Fonte to lead us in the Pledge of Allegiance.

Supervisor Deyo welcomed the guests and encouraged them to ask questions.

TOWN BUSINESS: A resident, Michael Sayers disputed his tax bill with the full debt service of the water district on it. He stated it is a camp with no water. He was running on generator for power up until two years ago when he brought a powerline in. The Town Board will take a look at it and make a decision.

Ron Lonneville has press release for community-wide envisioning. He passed out copies of the schedule for Restore NY funding grant. Marion received $266,400.00 approval for restore NY to dress up the facades of store fronts on South Main Street. Supervisor Deyo stated Councilman Lonneville spearheaded this project.

CITIZEN’S COMMENTS:

COMMITTEE REPORTS:

Monica Deyo: Water, Sewer, Town Clerk: Supervisor Deyo reported that the WCWSA will be finishing up restorations on the water districts in the spring. MRB is conducting an engineering study with the Wayne County Water and Sewer Authority for a regional sewer plant between Marion, Palmyra and Macedon. Deborah Smith, Town Clerk, reported they are busy with tax collection.

Mike Fonte: Public Safety, Judicial, Library: Councilman Fonte reported nothing new on Library or Judicial. He will be speaking with Duane Smeatin, Code Enforcement Officer, about the cones and metal plates on Main Street in front of the restaurant. Councilman Lonneville asked Councilman Fonte to have drafts of nuisance laws from other Towns at next month’s workshop agenda.

Nathan Kauffman: Parks, Recreation, Assessor: Supervisor Deyo stated we have a baseball coordinator for the 2017 season. We still need a soccer coordinator and a recreation director.
Councilman Kauffman stated that he will be meeting with Virginia Mayville Wednesday morning about putting this information on the updated web page. He reported there is nothing new regarding tax incentives.

Ron Lonneville: Historian, Zoning, Planning: Councilman Lonneville reported that it was a nice retirement party for Carolyn Adriaansen, retired Historian. He introduced Caryn Devlin, the new Historian and said she is doing a great job of organizing and cataloging things. Caryn stated she is familiarizing herself with everything.
Councilman Lonneville stated he is meeting with contractors to get quotes for electric, plumbing, heat/air, insulation and surveillance at Jennie’s House. Supervisor Deyo stated she is working on a $50,000.00 grant from Senator Nozzolio.
Councilman Lonneville stated we have a new Zoning Board of Appeals member. A resolution will follow. There are a couple of other people interested whom the Board will be talking to. We are also looking for a Board of Assessment Review member.

LaVerne Bliek: Highway, Drainage: Councilman Bliek stated a Drainage Meeting is set for March 15.
Tim Boerman, Highway Superintendent, stated they spent the nice days chopping brush on roadsides. They also mixed sand and salt, plowed 24 times, performed regular maintenance on trucks and cleaned the shop. He stated his equipment is in good shape.

RESOLUTION 020117
APPROVE JANUARY 9, 2017 TOWN BOARD MEETING MINUTES

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the January 9, 2017 Town Board meeting minutes.

RESOLUTION 020217
RECEIVE/FILE ALL CORRESPONDENCE/REPORTS FOR FEBRUARY 13, 2017

On a motion by Councilman Bliek and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence and reports for February 13, 2017.

CORRESPONDENCE:

1.NYS DOH from MRB Re: Southeast Water District
2.Genesee Finger Lakes Regional Planning Council from Labella WWTP
3.Marion Fire Department Re: 2017 Officers
4.Pioneer Gas Engine Association 2017
5.Michael Graham Re: Southeast Water

REPORTS:

1. A.Town Clerk January 2017
2. Justice Bonafede January 2016
3. Justice Bender January 2016
4. A. Money Market December 2016
B. Trial Balance December 2016
C. Treasurers Report December 2016
D. Annual Report 2016 Copy given to Town Clerk 2016
E. Money Market January 2017
F. Trial Balance January 2017
G. Treasurers Report January 2017
5. Library Director January 2017
6. Wayne County Sheriff December 2016
7. Historian 2016
8. Assessor January 2017
9. Marion Fire District January 2017
10.Code Officer January 2017

RESOLUTION 020317
AUTHORIZE HIGHWAY SUPERINTENDENT TO ATTND ADVOCACY DAY, 2017, ALBANY, NY

On a motion by Councilman Lonneville and seconded by Councilman Kauffman,
the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, the Advocacy Day Grass Roots Campaign 2017 will be conducted at the Hilton Albany Hotel in Albany, New York on March 7 and 8, 2017.

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend above mentioned Advocacy Day Grass Roots Campaign 2017, and

THEREFORE BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion upon submission of receipts/records of the expenses, and be appropriated from Account #5010.400 at a cost not to exceed the budgeted amount.

AND BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a passed copy of this resolution to Timothy Boerman, Highway Superintendent and the Principal Account Clerk.

RESOLUTION 020417
AUTHORIZE HIGHWAY SUPERINTENDENT TO ATTEND 2017 SCHOOL FOR HIGHWAY SUPERINTENDENTS

On a motion by Councilman Bliek and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, the 72th Annual School for Highway Superintendents will be conducted at Ithaca College in Ithaca, New York on June 11-14, 2017.

THEREFORE BE IT RESOLVED, that the Marion Town Board authorizes Timothy Boerman, Town of Marion Highway Superintendent, to attend above mentioned School for Highway Superintendents, and

THEREFORE BE IT FURTHER RESOLVED, that the expenses incurred for registration, travel, lodging and meals will be paid by the Town of Marion upon submission of receipts/records of expenses and be appropriated from Account #5010.400 at a cost not to exceed the budgeted amount.

AND BE IT FURTHER RESOLVED, that the Town Board directs the Clerk of the Board to give a passed copy of this resolution to Timothy Boerman, Highway Superintendent and the Principal Account Clerk.

RESOLUTION 020517
APPOINT MICHAEL HERSHELMAN TO ZONING BOARD OF APPEALS

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0
.
BE IT RESOLVED, that the Marion Town Board appoints Michael Hershelman, 3612 Newark Road, Marion, to the Zoning Board of Appeals Board effective February 13, 2017 thru December 31, 2020; and
BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Michael Hershelman, Chairman Zoning Board, and the Principal Account Clerk.
RESOLUTION 020617
AUTHORIZE HIRING 2017 PARK INSPECTOR

On a motion by Councilman Kauffman and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes hiring Steven Taber, 3535 Sandhill Road, Marion, as the 2017 Park Inspector @ $10.00 per inspection to be appropriated from account 71104.1.0.077 to be vouchered at the completion of the season, effective May 1 thru October 31, 2017; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Steven Taber, and the Park Calendar Coordinator.

RESOLUTION 020717
AUTHORIZE ADVERTISING FOR 2017 RECREATION PROGRAMMER

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

The Town of Marion is accepting applications for the position of 2017 Summer Recreation Programmer. Applications may be picked up at the Marion Town Clerk’s Office and returned there by March 10, 2017. Any questions may be directed to the Supervisor @ (315) 926-4145

RESOLUTON 020817
AUTHORIZE HEALTH INSURANCE COVERAGE FOR CYNTHIA IKEWOOD

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, Cynthia Ikewood, Audit/Account Clerk, has requested health insurance from the Town of Marion subsequent to her retirement on February 24, 2017; and
WHEREAS, per Employee Handbook Section 807, Medical Insurance Coverage after Active Employment in regards to retired employees with 15 years of continuous service, the employee is eligible to remain on the Town’s health care policy at their own expense, now

BE IT RESOLVED, that the Marion Town Board authorizes Cynthia Ikewood to obtain health insurance from the Town of Marion until she reaches the age of 65;

BE IT RESOLVED, her check is to be received by the 6th of each month in the Principal Account Clerks office; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Cynthia Ikewood, and the Principal Account Clerk.

RESOLUTION 020917
AUTHORIZE 2016 SUBSIDIARY TRANSFERS

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the 2016 subsidiary transfers and amends the 2016 budget as attached; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

RESOLUTION 021017
AMEND 2017 TOWN BUDGET

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board amends the 2017 budget as follows:

Increase account #90308.1 by $62.00
Increase account #90358.1 by $14.00 and;

BE IT RESOLVED, that due to a clerical error of $1000.00 in account # 12201.1 the total amount budgeted for General Fund was $1000.00 short; now

BE IT RESOLVED, that $1076.00 be appropriated from unappropriated fund balance

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Principal Account Clerk.

RESOLUTION 021117
WASTEWATER TREAMENT PLANT IMPROVEMENTS – SEQR RESOLUTION – NEGATIVE DECLARATION

On a motion by Councilman Bliek and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS,

1) In accordance with the New York State Environmental Quality Review regulations (SEQR), the Town Board of the Town of Marion announced its intent to serve as Lead Agency on December 27, 2016, to conduct an environmental review of improvements to the existing Wastewater Treatment Plant located at 4243 Smith Road, Marion. The project will address serious public health issues and ultimately improve the water quality of downstream water bodies.

2) The Town Board has determined that the proposed action is a Type I action as defined under SEQR, as portions of the project are located in a Wayne County Agricultural District.

3) The Town Board, in its capacity of Lead Agency, has caused to be prepared an environmental assessment of the significance of and potential environmental impact of the action described above.

4) On January 6, 2017, the Town Board notified the Involved and Interested Agencies of its intention to act as Lead Agency for this project and circulated Part 1 of the full Environmental Assessment Form. None of the Involved Agencies objected to the Marion Town Board serving as Lead Agency for this project. The Town will obtain all necessary permits and approvals from Involved Agencies and will comply with agency requirements.

5) The Town Board has considered the Environmental Record prepared for this action, including any comments received from the Involved Agencies, and the proposed Negative Declaration.

NOW THEREFORE BE IT RESOLVED,

The Town Board of the Town of Marion declares that it will serve as Lead Agency for the improvements proposed to the existing Wastewater Treatment Plant; and,

The Town Board declares that, based on the Environmental Record which has been prepared, the project will not result in any large and important impacts, and therefore, will not have a significant adverse impact on the environment. A Negative Declaration under SEQR is therefore issued for this project, and the Town Supervisor is hereby authorized and directed to prepare and issue, on behalf of the Town, the form entitled “Negative Declaration Notice of Determination of Non-Significance.”

RESOLUTION 021217
AUTHORIZE HIRING CANDICE LOVELESS AS 2017 BASEBALL COORDINATOR AND 2017 NIGHT PARK SUPERVISOR

On a motion by Councilman Lonneville and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes hiring Candice Loveless, 3049 Sherwood Rd, Palmyra, NY, as a Part-Time Seasonal Employee, Baseball Coordinator; funds are to be appropriated from Account 73101.1.0.192 at remuneration of $1600.00/season from February 13 thru June 23 (19 weeks); and

BE IT RESOLVED, the Marion Town Board authorizes hiring Candice Loveless, 3049 Sherwood Rd, Palmyra, NY, as a Part-Time Seasonal Employee, Night Park Supervisor; funds are to be appropriated from Account 73101.1.0.082 at remuneration of $9.75 per/hr. ; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Candice Loveless, the Highway Superintendent, and the Principal Account Clerk.

RESOLUTION 021317
AUTHORIZE REFUND OF BUILDING PERMIT AND PARK RESERVE FEES

On a motion by Councilman Lonneville and seconded by Councilman Bliek, the following resolution was duly put to a vote by roll call which resulted in the following:

Councilman Bliek Yes
Councilman Fonte Yes
Councilman Kauffman Yes
Councilman Lonneville Yes
Supervisor Deyo Yes

The resolution was declared duly adopted.

WHEREAS, Robert Nevelizer of 4457 Witherden Road, Marion, paid $125.00 of the Building Permit #16-60 fee, based on work done by the Code Enforcement Officer, and $500.00 for Park Reserve Fee to build a house;

AND WHEREAS, he is no longer building a house and requesting the fees reimbursed to him; now

BE IT RESOLVED, that the Marion Town Board approves the reimbursement of $125.00 and $500.00 from Account#10104.1.0.004 to be paid to Robert Nevelizer;

AND BE IT RESOLVED, the Marion Town Board amends the 2017 Budget as follows:
Increase Account#10104.1.0.004 by $625.00 to be appropriated from unappropriated fund balance; and

BE IT RESOLVED, $500.00 be transferred from 230.5;

AND BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to give a copy of the passed resolution to Robert Nevelizer and the Principal Account Clerk.

RESOLUTION 021417
ENGINEERING STUDY FOR REGIONAL WASTEWATER TREATMENT PLANT

On a motion by Councilman Kauffman and seconded by Councilman Lonneville, the following resolution was duly put to a vote by roll call which resulted in the following:

Councilman Bliek Yes
Councilman Fonte Yes
Councilman Kauffman Yes
Councilman Lonneville Yes
Supervisor Deyo Yes

The resolution was declared adopted.

WHEREAS, the Town of Marion, Town of Macedon, and Village of Palmyra (collectively “the communities”) each own and operate wastewater treatment plants to serve their respective communities; and

WHEREAS, for varied reasons including, but not limited to, aged infrastructure and equipment, inability to meet current or projected regulatory requirements, and outdated and inefficient treatment technologies; each community’s wastewater treatment plant requires significant upgrades and associated capital expense in the near future; and

WHEREAS, the communities collectively acknowledge the potential savings in capital and operational costs as well as the positive environmental and water quality impacts associated with constructing a joint, regional wastewater treatment plant as an alternative to each community constructing separate upgrades to their individual wastewater treatment plants; and

WHEREAS, the New York State Department of Environmental Conservation (NYSDEC) has indicated its general support of the communities undertaking a formal engineering study (the “Study”), the cost of which is estimated at $66,000, to evaluate the feasibility of a regional wastewater treatment facility; and

WHEREAS, the communities have agreed to jointly sponsor the Study and apportion the requisite costs based on the approximate ratio of Equivalent Dwelling Units (EDU’s) currently served in each community per the table below.

Community       Approx. No. of  EDU’s                    Approx. Percentage of Total EDU’s                           Proportional Study Cost Share
Marion                            680                                                      20%                                                                      $13,200
Palmyra                        1,200                                                      36%                                                                      $23,760
Macedon                      1,450                                                       44%                                                                      $29,040
Totals (Approx.)           3,330                                                      100%                                                                     $66,000

NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Marion, Wayne County, New York that the Town of Marion will participate with the Town of Macedon and the Village of Palmyra to conduct the Study in accordance with the proportional cost sharing formula presented above.
AND BE IT RESOLVED, the Town of Marion’s cost share of $13,200 be appropriated from account #81304.7.0.104 and be transferred from Unappropriated Fund Balance;

AND BE IT RESOLVED, that the Marion Town Board authorizes the Clerk of the Board to give a copy of the passed resolution to Chief Operator WWTP, MRB and the Principal Account Clerk

Supervisor Deyo recessed the meeting for the Board to review the claims and audit the books at 8:08pm. The meeting reconvened at 8:48pm.

RESOLUTION 021517
PAYMENT OF CLAIMS

On a motion by Councilman Fonte and seconded by Councilman Lonneville, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

WHEREAS, the Marion Town Board has received and audited the following claims; now
BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract

General $32063.47
Highway $51291.74
Library $ 2699.54
Water $ 657.59
Sewer $ 7004.60
Street Lighting $ 2090.35
Drainage $ 1680.00
Fire District $224246.00
Arbor Road Water Fund $ 3049.00
NE Quadrant Phase II $12456.00
Trust & Agency $ 1311.74
SE Capital $ 5100.00

Total $343,650.03

RESOLUTION 021617
AUDIT OF 2016 TOWN BOOKS

On a motion by Councilman Lonneville and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 5 Bliek, Fonte, Kauffman, Lonneville, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board did duly audit the cash books of the following departments of the Town of Marion on February 13, 2017:
Marion Town Justices (Bonafede & Bender), Town Clerk, Code Enforcement Officer, Water/Sewer Receiving Clerk, and Account /Audit Clerk, Library Manager

With no further business, on a motion by Councilman Fonte and seconded by Councilman Kauffman, Supervisor Deyo recessed the meeting at 9:10pm.

_________________________________________
Deborah D. Smith, Town Clerk/Clerk of the Board