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Regular Board Meeting
Marion Municipal Room
April 14, 2014


A regular meeting of the Town Board of Marion, County of Wayne, in the State of New York, was held at the Marion Municipal Room, 3827 North Main Street, Marion, NY on the 14th of April, 2014.

Supervisor Deyo called the meeting to order at 7:00pm.

PRESENT: Monica Deyo, Supervisor
Nathan Kauffman, Councilman
Linda Lee, Councilman
Deborah Smith, Clerk of the Board

ABSENT: LaVerne Bliek, Councilman
Michael Fonte, Councilman


Others in Attendance: Becky Block, reporter for the times; residents Ron Lonneville, John Lonneville, Mike Cramer, and Bailey Cramer, student.


TOWN BUSINESS: None

CITIZENS’ COMMENTS: None

COMMITTEE REPORTS: None given

Monica Deyo: Water, Sewer, Town Clerk

Mike Fonte: Public Safety, Judicial, Library

Nathan Kauffman: Parks, Recreation, Assessor

Linda Lee: Historian, Zoning, Planning

Laverne Bliek: Highway, Drainage

RESOLUTION 040114
APPROVE MARCH 3 AND MARCH 10 TOWN BOARD MEETING MINUTES AND MARCH 10 PUBLIC HEARING MINUTES


On a motion by Councilman Lee and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the March 3, 2014 and March 10, 2014 Town Board Meeting Minutes and March 10, 2014 Public Hearing Minutes.

RESOLUTION 040214
RECEIVE AND FILE ALL CORRESPONDENCE/REPORTS FOR APRIL 14, 2014

On a motion by Councilman Kauffman and seconded by Councilman Bliek, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to receive and file all correspondence for April 14, 2014.

CORRESPONDENCE:

1. Bernard P. Donegan Re: NE Phase 3 & Steel Point/
Owls Nest
2. National Weather Service Skywarn Training
3. A. Time Warner Cable Re: Programming
B. Time Warner Cable Re: Franchise Fee
4. NYS Dept. of Taxation and Finance Re: Special Franchise


REPORTS:

1. A. Town Clerk March, 2014
B. Parks & Recreation March, 2014
C. Tax Collection 2014
2. Justice Bonafede March, 2014
3. Justice Bender March, 2014
4. A. Code Enforcement Officer March, 2014
5. A. Money Market Operating March, 2014
B. Money Market Reserve March, 2014
C. Trial Balance March, 2014
D. Treasurer’s Report March, 2014
6. Assessor February, 2014
7. Library Director April, 2014
8. Wayne County Sheriff February, 2014

RESOLUTION 040314
ACCEPT RESIGNATION FROM ERNIE PRITCHARD FROM THE ZONING BOARD OF APPEALS

On a motion by Councilman Deyo and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board regretfully accepts the resignation of Ernie Pritchard from the Zoning Board of Appeals effective immediately; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Chairman of the Zoning Board of Appeals.

RESOLUTION 040414
ACCEPTS RESIGNATION FROM BROOKE COLBURN AS SECRETARY TO ZONING/PLANNING BOARDS

On a motion by Councilman Deyo and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board regretfully accepts the resignation of Brooke Colburn as Secretary to the Zoning/Planning Board effective April 18, 2014; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Chairman of the Zoning Board of Appeals and Chairman of the Planning Board.

RESOLUTION 040514
AUTHORIZE PRE-PAY FOR CONFERENCE REGISTRATION

On a motion by Councilman Kauffman and seconded by Councilman Deyo, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

WHEREAS, the Town of Marion allows employees to attend budgeted conferences after Marion Town Board approval; and

WHEREAS, the hotels require payment at the time of check-in; no longer allowing payment thru the Town of Marion voucher system; now

BE IT RESOLVED, that the Marion Town Board authorizes pre-payment of the hotel registration if the hotel is part of the conference package; and

BE IT RESOLVED, that the Marion Town Board requires the attendee at the conference to produce a receipt of payment from the conference to be attached to the pre-payment voucher; and

BE IT RESOLVED, that the Marion Town Board authorizes the Town Clerk to give a passed copy of this resolution to all department heads and the Account/Audit Clerk.

RESOLUTION 040614
AUTHORIZE AGREEMENT WITH TIMOTHY R. MCGILL AS BOND COUNSEL FOR JOINT OWLS NEST ROAD WATER DISTRICT

On a motion by Councilman Lee and seconded by Councilman Deyo, the following resolution was
ADOPTED: Ayes: 3 Bliek, Fonte, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes the attached agreement with Timothy R. McGill as Bond Counsel for the Joint Owls Nest Road Water District; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Timothy R. McGill, Stuart I. Brown Associates, and the Account/Audit Clerk.

RESOLUTION 040714
ACCEPT PROPOSAL FOR SERVICES WITH STUART I. BROWN ASSOCIATES, INC. FOR THE JOINT OWLS NEST ROAD WATER DISTRICT-FINAL APPLICATION

On a motion by Councilman Lee and seconded by Councilman Deyo, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the attached proposal with Stuart I. Brown Associates, Inc. for the Joint Owls Nest Road Water District-Final Application; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Stuart I. Brown Associates, and the Account/Audit Clerk.

RESOLUTION 040814
ACCEPT PROPOSAL FOR SERVICES WITH STUART I. BROWN ASSOCIATES FOR THE JOINT OWLS NEST ROAD WATER DISRICT-GRANT AND LOAN PROJECT ADMINISTRATIVE SERVICES

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the attached proposal with Stuart I. Brown Associates, Inc. for the Joint Owls Nest Road Water District-Grant and Loan Project Administrative Services Proposal; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Stuart I. Brown Associates, and the Account/Audit Clerk.

RESOLUTION 040914
ACCEPT PROPOSAL FOR FINANCIAL CONSULTING SERVICES WITH BERNARD P. DONEGAN, INC. FOR THE JOINT OWLS NEST ROAD WATER DISTRICT

On a motion by Councilman Deyo and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the attached proposal with Bernard P. Donegan, Inc. for Financial Consulting Services for the Joint Owls Nest Road Water District; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Bernard P. Donegan, Inc., Stuart I. Brown Associates, and the Account/Audit Clerk.

RESOLUTION 041014
AUTHORIZE SUPERVISOR TO EXECUTE AND SUBMIT APPLICATION TO USDA FOR JOINT OWLS NEST ROAD WATER DISTRICT

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to execute and submit the attached application to USDA for Joint Owls Nest Road Water District.

RESOLUTION 041114
AUTHORIZE ADVERTISING FOR SECRETARY FOR ZONING/PLANNING BOARDS

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise the following in the Legal Newspaper for the Town of Marion:

The Marion Town Board is accepting applications for the part-time position of Secretary to the Planning/Zoning Boards for their evening meetings (up to four monthly). Applications are available at the Marion Town Clerk’s Office and will be accepted thru May 1, 2014.

RESOLUTION 041214
ACCEPT DONATION FROM PROFORMANCE K9’S INC.

On a motion by Councilman Kauffman and seconded by Councilman Fonte, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the donation of $150.00 from Proformance K9’s, Inc. and authorizes the donation be deposited in the Park Reserve Fund; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Proformance K9’s, Inc. and the Account/Audit Clerk.

RESOLUTION 041314
AUTHORIZE KIM PEZZA AS ZONING BOARD MEMBER

On a motion by Councilman Lee and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board moves alternate member Kim Pezza, 2920 Goosen Road, Marion, to Zoning Board Member effective immediately; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Chairman, Zoning Board of Appeals and Kim Pezza.

RESOLUTION 041414
AUTHORIZE TOWN BOARD MEMBER NATHAN KAUFFMAN TO PERFORM SUPERVISORS’ FUNCTIONS IN THE ABSENCE OF SUPERVISOR AND DEPUTY SUPERVISOR

On a motion by Councilman Lee and seconded by Supervisor Deyo, the following resolution was
ADOPTED: Ayes: Lee, Deyo
Nays: 0
Abstain: Kauffman

BE IT RESOLVED, that the Marion Town Board authorizes Town Board Member, Councilman Nathan Kauffman, to perform any and all necessary functions as required as of the Town Supervisor in the absence of the Supervisor and the Deputy Supervisor; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a certified copy of this resolution, upon passing, to the Account/Audit Clerk.

RESOLUTION 041514
AUTHORIZE PREPAID FOR POSTAGE

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

WHEREAS, Town Law 118(2) allows for prepayment of postage; now

BE IT RESOLVED, that the Marion Town Board authorizes adding postage as a prepaid as needed; and

BE IT RSOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Department Heads and the Account/Audit Clerk.


RESOLUTION 041614
AUTHORIZE PORT-A-JON RENTAL AGREEMENT WITH BREWER’S SEPTIC SERVICES, INC.

On a motion by Councilman Lee and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the attached agreement with Brewer’s Septic Services, Inc. and authorizes the Supervisor to sign said agreement.

RESOLUTION 041714
AUTHORIZE AGREEMENT WITH WAYNE COUNTY HUMANE SOCIETY

On a motion by Councilman Kauffman and seconded by Supervisor Deyo, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the attached agreement with the Wayne County Humane Society for shelter services and authorizes the Supervisor to sign the agreement; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a certified copy of this agreement to the Wayne County Humane Society.

RESOLUTION 041814
AUTHORIZE AGREEMENT REGARDING WATER IMPROVEMENTS TO TOWN OF MARION NORTHEAST QUADRANT WATER DISTRICT PHASE 3 AND TOWN OF SODUS STEEL POINT ROAD WATER DISTRICT

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED that the Marion Town Board authorizes the attached agreement regarding Water Improvements of the Town of Marion Northeast Quadrant Water District Phase 3 and Town of Sodus Steel Point Road Water District; and

BE IT RESOLVED, that the Marion Town Board authorizes the Supervisor to sign the agreement; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a certified copy of this resolution to Stuart I. Brown Associates, Town of Sodus, and the Account/Audit Clerk.

RESOLUTION 041914
AUTHORIZE PURCHASE OF COMPUTER FOR ACCOUNTING OFFICE

On a motion by Councilman Kauffman and seconded by Supervisor Deyo, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board approves the purchase of a new (unbudgeted) computer (under NYS Contract) and installation of such computer for the Account/Audit Clerk; and

BE IT RESOLVED, that the Marion Town Board authorizes the transfer of $1,000.00 from contingency 19904.1.0 to 12202.1.0.24 for said purchase; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to the Account/Audit Clerk.

RESOLUTION 042014
AUTHORIZE ADVERTISING FOR ZONING BOARD OF APPEALS (ALTERNATE) MEMBER

On a motion by Councilman Lee and seconded by Councilman Kauffman, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to advertise in the legal newspaper for the Town of Marion as follows:

The Town of Marion has a vacancy on the Zoning Board of Appeals (alternate). The Zoning Board meets (as needed) on a monthly basis. A letter of interest may be sent to Supervisor Monica Deyo, @ Town of Marion, PO Box 260, Marion NY 14505 by May 1, 2014.

RESOLUTION 042114
ACCEPT PROPOSAL FOR PROFESSIONAL SERVICES WITH MRB GROUP FOR MARION-SODUS JOINT OWLS NEST WATER IMPROVEMENTS WATER DISTRICT CREATION

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board accepts the attached Proposal for Professional Services with MRB Group for Marion-Sodus Joint Owls Nest Water Improvements Water District Creation; and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to MRB Group and the Account/Audit Clerk.

RESOLUTION 042214
AUTHORIZE HIRING SARRA OSBORN AS 2014 CONCESSION STAND OPERATOR

On a motion by Councilman Kauffman and seconded by Councilman Lee, the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

BE IT RESOLVED, that the Marion Town Board authorizes hiring Sarra Osborn, 4230 Greenfield Drive, Marion, as the 2014 Concession Stand Operator at remuneration of $1,500.00 for the season to be appropriated from account 73101.1.0.085 effective (18 weeks April 14 thru August 15, 2014); and

BE IT RESOLVED, that the Marion Town Board directs the Clerk of the Board to give a copy of this resolution to Sarra Osborn and the Account/Audit Clerk.

Supervisor Deyo recessed at the meeting for the Board to review the claims at 7:54. The meeting reconvened at 8:10pm.

RESOLUTION 042314
PAYMENT OF CLAIMS

On a motion by Councilman Lee and seconded by Councilman Kauffman the following resolution was
ADOPTED: Ayes: 3 Kauffman, Lee, Deyo
Nays: 0

WHEREAS, the Marion Town Board has received and audited the following claims; now

BE IT RESOLVED, that the Supervisor is hereby authorized to pay said claims upon receipt of the signed abstracts of audited claims from the Town Clerk.

Abstract
General $19,129.16
Highway $33,967.76
Library $1,667.49
Sewer $7,163.24
Water $10,985.31
Street Lighting $2,243.46
Trust & Agency $1,972.69
HCDBG $50.50
Total $77,179.61

With no further business, on a motion by Councilman Kauffman and seconded by Supervisor Deyo, the meeting was recessed the meeting at 8:11pm.

Workshop: May 5, 2014 @ 7:00pm
Meeting w/ Marion School Board: June 2, 2014 @ 7:30pm in Municipal Room
Meeting: May 12, 2014 @ 7:00pm

______________________________
Deborah D. Smith, Clerk of the Board





 

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